南京招聘

职位描述：
Description:
 
The provision of secretarial, organizational and project-based support to the TCM Management.
 
Duties & Responsibilities:
 
General secretariat support:
Operate office equipment such as fax machines, copiers, scanners and phone systems.
Maintain the office supply inventory and order additional supplies as needed
Open, read, route and distribute incoming communications, mails, faxes, materials, deliveries and packages to the appropriate individuals
Compose, type and distribute meeting agenda, minutes, routine correspondence and reports as needed
Answer telephones and give information to callers, take accurate message or transfer calls to appropriate individuals
Facilitate an effective system for mailing, filing, updating, retrieval and archiving of information on file and computer databases.
Assist with preparation and distribution of documents such as agendas, presentations, meeting minutes, reports, letters as well as giving reminders of upcoming meeting dates with time and location
Responsible for travel management (transportation and hotel accommodation) including expense reimbursements as needed
Ensure a neat and orderly office environmen
Responsible for the coordination, management and maintenance of QM system such as internal website, common drive, shareroom etc
Meeting management
Responsible for the travel arrangements of staff in Quality Medicine.
Plan, coordinate and schedule conference calls, meetings, events, trainings and appointments. This includes preparation, collation & distribution of meeting materials, management attendance of the relevant people involved, securing venues, booking of flights, ground transportation, hotel accommodation, meeting rooms, and catering as required.
Support New Hires
 
Coordinate the induction of new QM colleagues including setting up of email account, seating arrangement, office access card, ordering of relevant equipments, stationaries etc
 
Report Management
 
Assist in generating QM reports
 
Budget Management
 
Assist QM Head in cost budget control
 
Requirements:
Collaborative working relationship with colleagues
Proactive working style
Effective and timely planning and support
Approachable and helpful towards others
Applying principles of good documentation practice
Comply with BI Procedural documents and applicable regulations
Timely and professionally coordinated and prepared meetings
Timely and professionally coordinated induction of new hires in QM
Timely and error free QM reports
Provide up to date expense budget 举报 分享

关于勃林格殷格翰
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我们的业务正处在持续高速发展之中，是中国业内发展最快的公司之一。我们诚邀您加入勃林格殷格翰，共同携手向前，成为实现2025愿景的一份子。

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