Executive Secretary to SVP&Commercial Director
希尔顿酒店集团
- 公司性质：外资(欧美)
- 公司行业：快速消费品(食品、饮料、化妆品)
职位信息
- 发布日期：2017-01-10
- 工作地点：上海-黄浦区
- 招聘人数：1人
- 工作经验：2年经验
- 学历要求：本科
- 语言要求：英语 熟练
- 职位月薪：15000-19999/月
- 职位类别：经理助理/秘书
职位描述
职位描述：
The role holder will provide full service administrative assistance and support to key commercial function leaders that include Sales, Revenue, Marketing and E-commerce. The position will involve some event management based work and a great deal of liaison with internal offices across the region and globe.
The role holder will be accustomed to working in a high-pressure environment where accuracy and attention to detail are essential. They must be able to multi-task with a positive and flexible attitude. The successful candidate will be a team player with a high degree of professionalism, loyalty, confidentiality and the ability to communicate excellently at all levels.
Position Summary:
Administrative Activities 60%
? Provides administrative assistance, including diary management, scheduling, travel arrangements, travel schedule for tax purpose, drafting correspondence, including presentations, taking phone calls, preparing expense reports, organizing conference calls/webinars and assisting with emails, tasks and contacts, plus other ad hoc administrative requests as required
? Provides travel arrangement & expenses claims support for the key commercial function leaders that include Sales, Revenue, Marketing and E-commerce.
? Receives and appropriately prioritizes incoming calls to the department
? Maintains department correspondence and files, and co
? Takes meeting notes as and when requested
? Designs and prepares departmental reports, e.g. charts, graphs, tables etc
? Researches, collates and enters data into spreadsheets or databases
? Tracks the department budget and expenditures, and raises concerns
? Drafts, participates in and completes allocated projects with minimal supervision within the required timescales
? Undertakes general office duties
? Maintains contact lists, group email distribution lists and task lists for the Asia Pacific Commercial Services team
Coordinating Activities 20%
? Responsible for routine coordination and support of key commercial function leaders that include Sales, Revenue, Marketing and E-commerce.
? Ensures on-boarding activities for new or transferring team members happen e.g. Laptop set up, mobile phone/Amex card ordering, etc
? Conducts research and compiles reports as requested
? Acts as a central point of contact for the Asia Pacific Commercial Services Team, answering questions, finding solutions to problems etc
? Works independently or with a team on special projects as requested
? Coordinates the assembly and distribution of information as requested
? Coordinates the updating of people management and learning & development information e.g. Success Factors
? Assists with conferences, functions and dinners when necessary
? Anticipates the needs & requirements of key commercial function leaders that include Sales, Revenue, Marketing and E-commerce and takes action as necessary
?
Other Activities 20%
? Develops and maintains productive working relationships with external and internal customers, representing the company and becoming a known point of contact.
? Develops and maintain positive working relationships with members of key commercial function leaders that include Sales, Revenue, Marketing and E-commerce and their team.
? Meeting, greeting and hosting guests etc
? Raise any concerns or issues arising within the department to the key commercial function leaders that include Sales, Revenue, Marketing and E-commerce.
? Develop and maintain a working knowledge of Hilton’s products and services.
? Any other duties as assigned by SVP & Commercial Director, Asia Pacific
Specific Job Knowledge, Skill and Ability
The individual must possess the following knowledge, skills and abilities and be able to perform the essential functions of the job, with or without reasonable accommodation.
? Self-starter, well organized, detail oriented, assertive, possesses initiative and takes ownership of responsibilities with a high degree of positive energy and drive
? Anticipates future events and takes action to ensure that appropriate plans are put in place, where possible in advance, without the need for specific instructions
? Excellent skills in time management, organization, coordination and communication (written and verbal)
? Excellent diplomatic and poised communication skills.
? Capable of handling multiple projects and implement appropriate tracking systems with little supervision
? Completes assignments on time or advises in advance of delays
? Excellent attention to detail
? Able to interact effectively and tactfully with employees and customers
? Manages confidential information with complete discretion
? Able to work on a flexible basis and to work occasional overtime when faced with critical deadlines
? Proficient in MS Office packages including Word, Excel, PowerPoint and Outlook
? Ability to respond quickly and positively to the changing requirements of the role
? Must have senior administrative experience, having held a senior administrative and support position previously.
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The role holder will provide full service administrative assistance and support to key commercial function leaders that include Sales, Revenue, Marketing and E-commerce. The position will involve some event management based work and a great deal of liaison with internal offices across the region and globe.
The role holder will be accustomed to working in a high-pressure environment where accuracy and attention to detail are essential. They must be able to multi-task with a positive and flexible attitude. The successful candidate will be a team player with a high degree of professionalism, loyalty, confidentiality and the ability to communicate excellently at all levels.
Position Summary:
Administrative Activities 60%
? Provides administrative assistance, including diary management, scheduling, travel arrangements, travel schedule for tax purpose, drafting correspondence, including presentations, taking phone calls, preparing expense reports, organizing conference calls/webinars and assisting with emails, tasks and contacts, plus other ad hoc administrative requests as required
? Provides travel arrangement & expenses claims support for the key commercial function leaders that include Sales, Revenue, Marketing and E-commerce.
? Receives and appropriately prioritizes incoming calls to the department
? Maintains department correspondence and files, and co
? Takes meeting notes as and when requested
? Designs and prepares departmental reports, e.g. charts, graphs, tables etc
? Researches, collates and enters data into spreadsheets or databases
? Tracks the department budget and expenditures, and raises concerns
? Drafts, participates in and completes allocated projects with minimal supervision within the required timescales
? Undertakes general office duties
? Maintains contact lists, group email distribution lists and task lists for the Asia Pacific Commercial Services team
Coordinating Activities 20%
? Responsible for routine coordination and support of key commercial function leaders that include Sales, Revenue, Marketing and E-commerce.
? Ensures on-boarding activities for new or transferring team members happen e.g. Laptop set up, mobile phone/Amex card ordering, etc
? Conducts research and compiles reports as requested
? Acts as a central point of contact for the Asia Pacific Commercial Services Team, answering questions, finding solutions to problems etc
? Works independently or with a team on special projects as requested
? Coordinates the assembly and distribution of information as requested
? Coordinates the updating of people management and learning & development information e.g. Success Factors
? Assists with conferences, functions and dinners when necessary
? Anticipates the needs & requirements of key commercial function leaders that include Sales, Revenue, Marketing and E-commerce and takes action as necessary
?
Other Activities 20%
? Develops and maintains productive working relationships with external and internal customers, representing the company and becoming a known point of contact.
? Develops and maintain positive working relationships with members of key commercial function leaders that include Sales, Revenue, Marketing and E-commerce and their team.
? Meeting, greeting and hosting guests etc
? Raise any concerns or issues arising within the department to the key commercial function leaders that include Sales, Revenue, Marketing and E-commerce.
? Develop and maintain a working knowledge of Hilton’s products and services.
? Any other duties as assigned by SVP & Commercial Director, Asia Pacific
Specific Job Knowledge, Skill and Ability
The individual must possess the following knowledge, skills and abilities and be able to perform the essential functions of the job, with or without reasonable accommodation.
? Self-starter, well organized, detail oriented, assertive, possesses initiative and takes ownership of responsibilities with a high degree of positive energy and drive
? Anticipates future events and takes action to ensure that appropriate plans are put in place, where possible in advance, without the need for specific instructions
? Excellent skills in time management, organization, coordination and communication (written and verbal)
? Excellent diplomatic and poised communication skills.
? Capable of handling multiple projects and implement appropriate tracking systems with little supervision
? Completes assignments on time or advises in advance of delays
? Excellent attention to detail
? Able to interact effectively and tactfully with employees and customers
? Manages confidential information with complete discretion
? Able to work on a flexible basis and to work occasional overtime when faced with critical deadlines
? Proficient in MS Office packages including Word, Excel, PowerPoint and Outlook
? Ability to respond quickly and positively to the changing requirements of the role
? Must have senior administrative experience, having held a senior administrative and support position previously.
职能类别： 经理助理/秘书
关键字： 行政助理
公司介绍
希尔顿是全球***的酒店集团之一，在全球117个国家和地区拥有近6000家酒店，总计超过950,000间客房。成立至今超过100年，我们已经成为酒店行业标杆并创建了包括华尔道夫酒店及度假村，康莱德酒店及度假村，希尔顿嘉悦里酒店，希尔顿酒店及度假村，希尔顿格芮精选酒店，希尔顿逸林酒店及度假村，希尔顿花园酒店，希尔顿欢朋酒店等18个世界级品牌的组合。我们屡获殊荣的顾客忠诚计划——希尔顿荣誉客会目前拥有超过100,000,000名会员。