南京招聘

职位描述：
Overview of role:
To coordinate and manage the overall office and administration functions within FITCH’s Shanghai
& Beijing studios providing administrative and communications support to both the creative and
client service teams, as well as coordination work between FITCH and sister agencies such as
Group M and The Brand Union.

Key responsibilities:
? Managing the day to day running of the office. This requires coordinating with Group M support
(in Beijing and Shanghai) on Finance, Human Resources and Administration matters and
includes a variety of duties supporting the studio teams, enabling them to dedicate the majority
of their time to client work:
? Telephone answering and fielding messages to employees working remotely from the studio
? Updating and tracking employees leave allocations – annual leave, sick leave etc..
? Travel booking: accommodation and flights for Shanghai & Beijing teams – domestic and
international. Assist in liaison with Group M for the arrangement of work permits and residential
visas for foreign team members and visitors to the Shanghai and Beijing studios
? Receiving visitors – clients, contractors, suppliers, couriers etc. and ensuring they are looked
after promptly
? Managing all new employee inductions and paperwork: first day welcome, administer staff
application form, staff handbook, overseas employees’ medical checkup and visa arrangements
(through Group M vendors)
? Assisting with coordinating office moves and in-house changes
? Liaising with WPP IT department (Coretech and IBM), landlord (through JLL) and contractors for
all matters relating to office access, security and repairs eg. issuing of keys and passcards as
appropriate
? Purchasing and maintaining studio office supplies and liaising with suppliers negotiating costs
? Managing payments to vendors and office daily expenses: record keeping; collecting
fapiao/receipts; and submitting payment forms to Group M Finance department.
? Responsible for arranging studio functions and work events
? Ad-hoc duties that arise through the normal course of business to ensure the smooth running of
the studio
? Assisting with inter-studio communications within FITCH
? Maintaining a database of supplier contacts for the studios

Professional and technical experience:
? Minimum 1 year industry experience in office administration position
? Excellent interpersonal and communication skills
- Fluent Mandarin and English both written and verbal
? Demonstrated ability to work under pressure and to deadlines
? Strong organisational and time management skills
? High proficiency in Microsoft Office – Word, Excel and PowerPoint 举报 分享

关于群邑

群邑是一家全球媒介投资集团，每年管理着超过630亿美金的媒介投资，旗下拥有传立、竞立、蔚迈和Essence等媒介代理公司，以及结果导向的受众购买公司邑策。我们的愿景是持续打造能赋予广告更大价值和意义的媒介新气象。这个愿景驱动我们不断优化数据和技术、媒介投资和服务能力的多样化组合。群邑充分运用规模优势，不断创新，打造差异化优势，在全球不同市场为客户创造可持续的价值。更多内容，请关注群邑中国微信号：groupmchina

About GroupM
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