宁波招聘

POSITION SUMMARY

1.To perform administrative and other related clerical duties to ensure that municipal operations are maintained in an effective, up to date and accurate manner.
2.Handling incoming calls, receiving visitors, receiving and registration of couriers and parcels, mailroom duties, ordering and stock keeping of office supplies, and general office administration duties as assigned by Supervisor.

PRINCIPLE DUTIES, AND RESPONSIBILITIES

1.Performs administrative functions, which require knowledge of general office procedures, including maintaining follow-up files, assembling materials for reports and composing correspondence.
2.Schedules appointments and coordinate arrangements for staff meetings, conferences, and business travel, composes and distributes meeting notes.
3.Assists management and staff in developing various documents and presentations.
4.Files, retrieves, and maintains documents, records, and reports utilizing electronic and paper filing systems. 5.Coordinate and maintain records for staff office space, computers, phones, keys etc.
6.Research and assist with the preparation of policies and procedures. Provide office orientation for new employees.
7.Create and modify documents such as invoices, reports, memos, and financial statements by using word processing, spreadsheet, database or other presentation software.
8.Collect and maintain inventory of equipment and supplies. Research, price and purchase office furniture and equipments, arrange for the repair and maintenance of office equipment.
9.Assist with overall maintenance of the organization, assist in special events such as fundraising activities, the annual meeting etc.
10.Set up travel, accommodation and entertainment arrangements for internal and external visitors.
11.Tracks attendance on unit employees and maintains personnel data such as vacation, absences, overtime, leave balance, etc if needed.
12.Other tasks assigned by local management team.

REQUIREMENTS

1.College or above.
2.3 years or above experience in general office responsibilities and procedures.
3.Knowledge of principles and practices of organization, planning, records management and general administration.

4.Ability to operate standard office equipment, including but not limited to computers, telephone systems, typewriters, calculators, copiers.
5.Fluent in English, Mandarin and local languages
6.Good organizational, telephone and business etiquette skills.
7.Good human interaction and communication skills.
8.Good writing, analytical and problem-solving skills.
9.Ability to work well either alone or as part of a team.
10.Have strong sense of customer service.
11.Time management skills.

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