Document assistant
维金救生设备贸易（上海）有限公司
- 公司规模：50-150人
- 公司性质：外资(欧美)
- 公司行业：贸易/进出口
职位信息
- 发布日期：2017-11-03
- 工作地点：上海
- 招聘人数：若干人
- 工作经验：3-4年经验
- 学历要求：大专
- 语言要求：英语 熟练
- 职位类别：其他
职位描述
职位描述：
Only applications in English will be taken into consideration for the position.
VIKING is a global market leader of life saving appliances (LSA) and loose firefighting equipment (LFF) to vessels and offshore installations. The company enjoys a strong market position in the world. Your primary focus will be supporting the sales organizations responsible for Japan, Korea and China. To a lesser extend also projects handled from our other offices.
Our Shanghai office have approximately 50 employees and is the regional head office for North Asia, as well as some other functions supporting the entire Asian region.
You will be included in a team with two other document controllers, who is primarily working with documentation for offshore projects, while your duties will mainly focus on commercial ships of a more standardized character.
Refers to: Manager, Regional New Build Project Management, Asia
As a Document assistant your primary role will be to service Viking’s customers in the most efficient way. The role will require you to take care of Vikings interests as well ensuring that the customers’ requirements are fulfilled. The daily work has to be carried out in close cooperation and coordination with the respective inside sales persons, customer service and the sales executives responsible for the various customers. Areas of responsibility include, but are not limited to:
- Creating approval, working and final drawing documentation for orders and quotations. This both goes for electronic and hardcopy format.
- Where needed, gathering Document of Conformity for goods delivered and send to customers.
- Making sure the drawing documentation is packed and send to customers in due time according to contractual agreements and that proper tracking is made on the dispatch of the documentation.
- Ensuring electronic and easy accessible filing of documentation send to all projects. Either on server or in SAP or other system in use.
- Ensuring that original certificates for goods delivered are filled and separated in order easily to see which certificate can be released to customers (payment is received).
- Responsible of reporting to customers and agents about the status of documentation preparation and shipping/tracking of documentation.
- Making sure all documentation (data sheets, drawings, certificates, user manuals/instructions) in the sales documentation system (SDS) is updated with latest versions and that expired documentation is replaced.
- Ensuring that the quality of the documentation used is of a high standard and that documentation for new items entering into the portfolio is available.
- If need, creating VIKING’s own documentation with for products in the portfolio.
Your secondary role is, to the best of your ability, to look out for risks (contractual, payment and other etc.) and bring these to the attention of your immediate manager well before these risks turn into real problems.
You are expected to conduct business in a manner, which enhances the image of VIKING as a premium brand of high integrity and reliability.
You are also expected to show willingness to learn both from members within the Sales Team and members from other parts of the organization and you are expected to be a team player and have a positive, ‘can do’, professional and helpful attitude towards colleagues and customers.
Our ideal candidate:
- Has a decent level of proficiency in written English
- As minimum conversational skills in oral English
- Is structured in his/her approach towards a task
- Enjoys helping and supporting your colleagues
- Is looking for a stable job in the Nanhui district of Shanghai
Should you have any questions please contact Mikko Olavi Bloigu (mob@viking-life.com).
举报
分享
Only applications in English will be taken into consideration for the position.
VIKING is a global market leader of life saving appliances (LSA) and loose firefighting equipment (LFF) to vessels and offshore installations. The company enjoys a strong market position in the world. Your primary focus will be supporting the sales organizations responsible for Japan, Korea and China. To a lesser extend also projects handled from our other offices.
Our Shanghai office have approximately 50 employees and is the regional head office for North Asia, as well as some other functions supporting the entire Asian region.
You will be included in a team with two other document controllers, who is primarily working with documentation for offshore projects, while your duties will mainly focus on commercial ships of a more standardized character.
Refers to: Manager, Regional New Build Project Management, Asia
As a Document assistant your primary role will be to service Viking’s customers in the most efficient way. The role will require you to take care of Vikings interests as well ensuring that the customers’ requirements are fulfilled. The daily work has to be carried out in close cooperation and coordination with the respective inside sales persons, customer service and the sales executives responsible for the various customers. Areas of responsibility include, but are not limited to:
- Creating approval, working and final drawing documentation for orders and quotations. This both goes for electronic and hardcopy format.
- Where needed, gathering Document of Conformity for goods delivered and send to customers.
- Making sure the drawing documentation is packed and send to customers in due time according to contractual agreements and that proper tracking is made on the dispatch of the documentation.
- Ensuring electronic and easy accessible filing of documentation send to all projects. Either on server or in SAP or other system in use.
- Ensuring that original certificates for goods delivered are filled and separated in order easily to see which certificate can be released to customers (payment is received).
- Responsible of reporting to customers and agents about the status of documentation preparation and shipping/tracking of documentation.
- Making sure all documentation (data sheets, drawings, certificates, user manuals/instructions) in the sales documentation system (SDS) is updated with latest versions and that expired documentation is replaced.
- Ensuring that the quality of the documentation used is of a high standard and that documentation for new items entering into the portfolio is available.
- If need, creating VIKING’s own documentation with for products in the portfolio.
Your secondary role is, to the best of your ability, to look out for risks (contractual, payment and other etc.) and bring these to the attention of your immediate manager well before these risks turn into real problems.
You are expected to conduct business in a manner, which enhances the image of VIKING as a premium brand of high integrity and reliability.
You are also expected to show willingness to learn both from members within the Sales Team and members from other parts of the organization and you are expected to be a team player and have a positive, ‘can do’, professional and helpful attitude towards colleagues and customers.
Our ideal candidate:
- Has a decent level of proficiency in written English
- As minimum conversational skills in oral English
- Is structured in his/her approach towards a task
- Enjoys helping and supporting your colleagues
- Is looking for a stable job in the Nanhui district of Shanghai
Should you have any questions please contact Mikko Olavi Bloigu (mob@viking-life.com).
职能类别： 其他
公司介绍
VIKING Life-Saving Equipment Trading (Shanghai) Ltd. is a subsidiary of VIKING Life-Saving Equipment A/S, headquartered in Denmark. VIKING provides quality safety equipment and annual service inspections to the Marine and Fire-fighting industries and is a dominant Global Brand with annual Group Turnover in excess of USD 210 million. VIKING has been selling safety equipment to the Chinese shipbuilding industry since 1980s. We are growing very fast and expect to continue to do so. We currently have sales and services outlets in Shanghai, Dalian, Tianjin, Qingdao, and Shenzhen.
中国上海市新坦瓦公路1456号3号楼 邮编：201321
周南线 果园桥站下; 南新专线 周祝公路申江路站下;龙滨线 果园桥站下 沿申江路往南三百米处(世和园区3号楼)
（公司有班车每个工作日在龙阳路地铁站附近接送）
中国上海市新坦瓦公路1456号3号楼 邮编：201321
周南线 果园桥站下; 南新专线 周祝公路申江路站下;龙滨线 果园桥站下 沿申江路往南三百米处(世和园区3号楼)
（公司有班车每个工作日在龙阳路地铁站附近接送）
联系方式
- Email：MOB@viking-life.com
- 公司地址：上班地址：上海浦东新区新坦瓦公路1456号3号楼