福州招聘

KEY JOB RESPONSIBILITIES/主要职责

Performs administrative duties for executive management. Responsibilities include screening calls, making travel and meeting arrangements, preparing reports and financial data, training other support staff, and customer relations. Requires strong computer and internet research skills. Also calls for flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors.
Specific areas of responsibility:
Communication
Compose correspondence/reports for own or manager’s signature
Arrange essential mail in priority action order for boss
Check deadlines on incoming requests and put preliminary work in play
Process replies on own initiative or from bosses’ dictation or notes
Phone
Handle & prioritize all inquiries
Arrange "callbacks" to protect boss’s time
Provide back-up materials for callbacks
Route calls elsewhere as needed
Appointments/Meetings
Maintain calendar; ascertain which events require boss’s presence
Fix commitments to maximize boss’s time efficiency; Allow decision/desk time
When boss chairs meetings:
-Prepare agenda in advance
-Arrange meeting facilities
Confidentiality
Perform to earn boss’s full confidence
Assure discreet handling of all business
Visitors
Screen to control interruptions
Provide back-up data as needed
Arrange amenities as needed
Travel
Arrange travel through internal or outside agents
Arrange travel cash in advance, when necessary
Prepare itinerary, trip file and supplies
Prepare expense report tools for boss
Complete expense reports after trip
Data Management
Improve/tighten storage/retrieval systems
Update and manage index
Routines
Update secretarial/clerical desk manual
Set up "tickler" system
Set up "exception reporting" system to handle routines without supervision
Routinely re-order department supplies
Update mail/phone directories
Make these available to trainees


REQUIRED QUALIFICATION

· A Bachelor’s degree or equivalent combination of education and experience
· Previous experience in a senior administrative position
· Strong PC skills i.e. Word, Excel, Power Point and MS Outlook
· Extremely detailed oriented
· Proven ability to effectively prioritize work flow
· Excellent interpersonal, written and oral communication skills
· Ability to exercise good judgement, show initiative and be proactive
· High standards of ethics and confidentiality to handle sensitive information

Knowledge Management and Learning
Shares knowledge and experience
Actively works towards continuing personal learning, acts on learning plan and applies newly acquired skills
Development and Operational Effectiveness
Ability to perform a broad range of activities aimed at effective and efficient functioning of manager’s office, including data/ schedule management, maintenance of protocol, information flow.
Confidentiality
Leadership and Self-Management
Focuses on results for the team and responds positively to feedback
Consistently approaches work with energy and a positive, constructive attitude
Remains calm, in control and good humored even under pressure

DB Talent is a European based recruitment company. Our Shanghai office opened in the 2001, and we have continually provided excellent professional service to our clients and candidates.