佛山招聘

Position Summary职位概述 To provide secretarial and executive assistance to the Financial Controller and other associates within the department as required. The position requires direct contact with all departments and all levels of staff and the incumbent is responsible for all general administrative duties of the Finance department as and when required. Duties shall be conducted in a courteous, safe and efficient manner in accordance with hotel’s policies and procedures ensuring that a high level of service is maintained. Executive Assistant is responsible for the accurate and timely presentation of all accounting related correspondence emanating from the Controller’s office. She is also responsible for the organization of the Controller’s files, distribution and follows up of reports such as the financial statements, operating results and Controller’s checklist. She will assist the Controller in meeting schedules, travel arrangements and the preparation and distribution of minutes when required. 根据要求向财务总监及部门其他员工提供秘书和行政上的帮助。本岗位需要和各部门、各级员工进行直接联系，按需要对财务部所有行政事务负责。根据酒店的政策、程序以礼貌、安全、有效的方式履行职责，并保持高水准的服务。行政助理的职责是准确、及时的传递来自财务总监办公室的文件，同时负责管理财务总监的文件，分发和跟催报告，例如财务报表，运作结果及财务总监的检查报告，协助财务总监安排会议日程，外出旅行，准备和分发会议记要。 The basic responsibilities of the Paymaster is to maintain all payroll records, ensuring that all payrolls are correctly prepared and paid on a timely basis. 工资员的基本职责是维护所有工资记录,确保所有工资被正确及时地准备和支付。 1. To maintain a high customer service focus by approaching your job with the customers always in mind and being proactive in a timely manner towards their needs and requests of customers. 始终使自己的工作以顾客为核心,积极主动及时地对待顾客的需要和要求。 2. To have a positive impact, taking personal responsibility and initiative to resolve issues, always clearly communicating with both customers and colleagues. 承担个人责任并主动解决问题,清楚地与客户和同事沟通,以取得积极影响。 3. To be motivated and committed, approaching all tasks with enthusiasm and seizing opportunities to learn new skills or knowledge in order to improve your personal performance. 自我激励和承诺,主动承担所有工作并抓住机会学习新的技能或知识,从而提高个人业绩。 4. To be flexible, responding quickly and positively to changing requirements including the performance of any tasks requested of you. 对改变的要求能够灵活,快速并积极响应,包括要求的任何任务。 5. To maintain high team focus by showing co-operation and support to colleagues in the pursuit of team goals. 通过展示对同事的合作和支持,以团队目标为追求,保持以团队为重点。 6. To contribute ideas and suggestions to enhance operational/environmental procedures in the Hotel. 提供意见和建议,以提高酒店的运营/环境程序。 7. To actively promote the services and facilities of the Hilton Hotels to guests and suppliers of the Hotel. 积极推销酒店的服务和设施给客人和酒店的供应商。 8. To perform all duties and responsibilities in a manner that ensures your safety and that of others in your workplace. 执行所有义务和责任以确保工作中自身和他人安全。 9. To contribute positively to Equilibrium and Esprit by providing both guests and fellow team-members with courteous, hassle-free service and by seeking to always maintain a pleasant working environment. 通过积极的态度提供礼貌和无障碍服务给客人和下属员工,始终保持愉快的工作环境。 10. Carry out Personal Assistant tasks as directed by the Financial Controller. 按照财务总监的指导完成私人助理的工作。 11. Co-ordinate the distribution of the monthly financial reports to department heads. 协调分发每月的财务报告给各部门总监。 12. Prepare monthly Marriott International inter-company reconciliation and submit remittance advices for Marriott International accounts payable payments. 准备每月万豪国际集团公司内部的调节表并为万豪国际集团的应付账款申请提交汇款通知。 13. Ensure compliance of daily attendance and prepare attendance records for submission to Human Resources in line with payroll timetable. 确保遵守每日考勤政策，并根据工资时间表准备和上交考勤记录给人事部。 14. Maintain file of all hotel contracts and licenses, and ensure insurance certificates are up to date. 保管酒店所有的合同、证件，并确保保险证书是最新的。 15. Monitor finance stationary supplies and initiate order for any purchase requirements. 监控财务的文具供应并在需要采购时填写采购单。 16. Input monthly FRS results and submit data file to Singapore office. 输入每月FRS的结果并提交数据文件给新加坡办公室。 17. Prepare fortnightly travel agent commission report, arrange for review by reservations department and submit final file to Financial Controller for approval. 每两周准备旅行社佣金报告，经预订部审查后，将最终的报告提交给财务总监批准。 18. Ensure the departmental filing system operates smoothly, including: reports, contracts, catalog, letter, memo, fax and e-mail. 保证部门文档系统正常运转，包括：报告、合同、目录、信件、文书、传真和邮件。 19. Ensure the departmental communication operates smoothly, including: phone call, fax and e-mail. 保障部门通讯设备正常，包括: 电话、传真和电子邮件。 20. Arrange appointments and meetings for the Financial Controller, ensure the appropriate documents for each appointments. 为财务总监安排会晤及会议, 并提供所需文件。 21. Attend related meetings as departmental and hotel co-ordination meetings. 参与有关会议如部门会议及酒店协调会。 22. Take meeting minutes, accurately transcribe and circulate to appropriate personnel. 完成会议纪要，准确记录并转交有关人员传阅。 23. Take charge of administrative matters of the Division. 负责管理本部门的行政事务。 24. Translate Chinese correspondence and other literatures to English and vise verse. 将有关中文报告和其它文献翻译成英文。 25. Submit Attendance Record and others to HR and other departments timely. 及时的向人力资源部及其它部门提供考勤记录和其它文件。 26. Assist Credit Manager to prepare document for credit meeting. 协助信贷经理准备信贷会议文件。 27. Assist General Ledger on preparation of statistics. 协助总账准备统计报告。 28. Perform other duties which may be assigned from time to time. 完成随时委派给的其它任务。 29. Maintain strictest confidentiality at all time on all matters. 严格保守酒店机密。 30. Well inform on all accounting matters, act as coordinator when is necessary. 了解财务事务，并在必要时担任协调工作。 31. Collection and verification of basic payroll information from the original sources (time cards, time sheets, wage rate schedules, payroll deductions，Action Form etc) 根据原始资源（时间卡,考勤表,工资表,工资扣除,行动表等）.收集并审核基本工资信息。 32. Preparation of all pay vouchers and payroll records (manual or computerised). 备所有支付凭证和工资记录(手工或电算化的)。 33. Preparation of payroll journals for general ledger postings. 制作工资凭证做总帐挂账。 34. Preparation of all tax returns, workers compensation, insurance, superannuation etc pertaining to payroll. 准备所有退税,员工赔偿,保险,退休金等与工资相关的内容。 35. Preparation of regular payroll reports including productivity reports, manning reports, etc ensuring they are completed on a timely basis. 定期准备工资报告,包括生产力报告,人员编制报告等,确保其及时完成。 36. Has an excellent knowledge of all awards ensuring the correct rates of pay are entered into the system and paid to team members. 拥有对所有报酬的丰富的知识,确保输入系统的的工资为准确的工资数并准确的支付给员工。 37. Has an excellent knowledge of the computerised payroll system and maintains all records up to date. 拥有对电算化工资系统的优越知识,并保持所有记录及时更新。 38. Ensures that correct penalty rates (where applicable) are computed and paid to team members, with the correct authorisation for overtime. 确保正确的加班计算并支付给员工,所有加班得到合理授权。 39. Audits attendance sheets, overtime, leave and other additions or deductions. 审计出勤表,加班,请假和其他增加或扣减。 40. Ensures that tax rates and compulsory employee and employer contributions are in accordance with government regulations. 确保税率和强制性的雇员和雇主的缴费遵循政府规定。 41. Ensures that standard procedures for resigned and terminated staff are in order. 确保辞职和终止的员工根据标准程序操作。 42. Co ordinates with Human Resources on payroll matters and familiar with any new development or outlines of Labour Law and personal income tax regulations. 与人事部协商工资事宜. 熟悉并掌握劳动法及个人所得税法的新增条款及规定。 43. Prepares any reports required by tax department with regards to income tax, social security or superannuation etc. 根据税务部要求,准备关于个人所得税,社会保障和养老金等报告。 44. Ensures that all applications for leave are paid correctly and in a timely manner. 确保所有请假申请得到正确及时的支付。 45. Completes payrun as scheduled. 按时完成奖金计算。 46. Deals with all team member queries in relation to payroll. 处理所有员工对工资的询问。 47. Prepares and distributes tax certificates for team members. 准备及分发员工的税收证明。 48. Ensures that all tax, superannuation, workers compensation payments etc are paid on time without incurring penalty. 确保所有税收,养老金,员工赔偿付款等被及时支付无罚款。 49. Maintains strict confidentiality on all payroll related issues. 对所有工资相关事宜保持严格保密性。 50. The management reserves the right to change / extend this job description if necessary at any point of time during her / his employment. 如有必要 ，该部门有权更改或补充该职位描述。 51. Carries out any other reasonable duties and responsibilities as assigned. 完成任何其他合理的职责和被指派的职责。

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