佛山招聘

RESPONSIBILITES / DUTIES:

Responsibilities 1:

• Attend and take notes at Board Meetings, record the disposition of all matters on which the Board considered action. Take accurate detailed minutes of complex meetings and maintain public and confidential Board Business.
• Follow up needs and outstanding tasks with the school Board members, School Administrative and other stakeholders.
• Assist to the School Board to draft Governor Policies and update School Board Policies.
• Assist the School Board to maintain and enhance relationship with all related local Bureaus.
• Co-ordinate with the Development Office and organize Town Hall/Parent Meetings/ School Board events.
• Maintain the filing and archiving of all correspondence and documentation; whether in electronics or hard copy format so that it’s easily accessible to the School Board Member.
• Provide document translation from Chinese to English and English to Chinese for the Board as requested. Act as interpreter for different meeting with Business partner or Chinese Government Offices.
• Perform Secretarial duties for the School Board by scheduling and organizing meetings including drafting and distribution of meeting agendas, booking venues, technology set up, providing refreshments, taking of minutes and transcribing minutes in a timely manner.
• Assist with travel arrangements for the School Board to attend school related events/conferences, including booking of flights and hotels, scheduling meetings, providing or coordinating needed materials and documents, drafting of detailed itinerary of trip, etc.
• Organize, coordinate and assist with special projects and/or perform any other duties as assigned by the School Board.

Responsibilities 2:

• The person is responsible for providing support to the DFO and coordinating other needs in the Business Office. He/she will work closely with DFO, department heads, admin, and support staff to ensure effective communication and coordination.

• Keep all school licenses and certificates current. Proactively track the status of school licenses and certificates and make sure all licenses and certificates are renewed in a timely manner.
• Keep track of all school contracts. Inform relevant contract owners the contract status and follow up to ensure contracts are renewed each year in a timely manner. Keep contracts organized for each reference.
• Maintain the Board Policies (related to Business Office operations), Business Office Operational Manual, procedures, forms, memos, contact list, etc. Review and make sure those documents are current. Inform relevant people about the updates in those documents as necessary.
• Support DFO in preparing Finance Committee agenda and follow up on actions items.
• Attend Finance Committee and Building Committee meeting and take minutes.
• Attend and take minutes for the bi-weekly Business Office team leaders meeting. Follow up on any actions items.
• Attend other meetings and take minutes as assigned by DFO.
• Translate key documents into English or Chinese.
• Coordinate annual or bi-annual support staff activities.
• Support DFO in maintaining key relationships.
• Manage DFO schedule: coordinate with relevant parties to schedule the meetings, prepare for the meetings, and follow up on action items.
• Support DFO with taking on Board and School initiatives,
• Support DFO with other administrative tasks such as arranging travel, restaurant booking, reimbursement, etc.
• Other tasks and duties as assigned by DFO.

QUALIFICATIONS AND EXPERIENCE REQUIRED:

• The person should have the following qualities:
• Goal oriented and gets things done independently and effectively.
• The ability to serve as a confidential employee with regards to all matter of business within the DFO Office the office of the Board. Maintain integrity of confidential information.
• Resourceful and has strong problem solving skills.
• Strong communication skills and the ability to work with people from different cultures and with different perspectives.
• Detail oriented
• The ability to work under tight schedule and sometimes under pressure, maintaining positive attitude.

The ideal candidate should have the following qualifications:

• Minimum of bachelor degree in Business or relevant field, Master degree is a plus, but not required.
• At lease 3-5 years working Administrative support to the Top Management; finance and legal knowledge background would be advantageous.
• Proven track record of working under tight timeline in previous work experience.
• Fluent verbal and written English
• Excellent computer skills, including Word, Excel and PowerPoints and other Microsoft software.

广州市友谊对外服务公司于1982年由广州市人民政府批准成立，隶属于名列2009年中国五百强的广州市建筑集团有限公司，是华南地区***由政府指定的，专门为外商驻穗代表机构、外商投资企业提供劳务派遣、人事委托代理等服务的全资国有企业。在这二十多年的发展当中，我司秉承“服务、合作、求实、创新”的企业精神，“以客为本”的服务宗旨，向外国企业、港澳台地区企业、外资金融机构和经济组织以及优质内地企业提供多元化服务的专业性人力资源服务机构。