大庆招聘

ABOUT Ward Howell International:

Ward Howell International is the second oldest Leadership Consulting firm in the world. Founded in 1953 as a spin-off from McKinsey & Co we have developed a global network of offices and support our clients internationally to grow and develop their business. In China we provide top quality consulting services in the areas of leadership and organizational effectiveness to national and multinational companies.

Our Shanghai office is based in the center of Shanghai at People Square. With a team of 14 Associates our Shanghai team services consumer, industrial and life sciences clients in the Mainland Chinese and broader Asian market.

Salary:

Competitive Salary (depending on experience)

Starting date:

As soon as possible

Reporting to:

Managing Director

Team Size:

15

Recruitment process:

+ Telephone interviews

+ Face-to-face interviews

Responsibilities:

> Office Management

+ Oversee the complete overhead functions of an office of 14 associates in Shanghai

+ HR: Manage as first point of contact for Shanghai Staff the Human Resources Administration including on-boarding arrangements, labor contracts, pay-rolling, social insurance, housing and visa in close liaison with external service providers

+ Financial Accounting: Serve as first point of contact to our Accountants (external service providers for financial accounting in Shanghai and Hong Kong) to facilitate book keeping and financial reporting. Collect and document transaction details related to costs, expenses, invoices and contracts. Cash Management and Bank Account Management for the Shanghai and Hong Kong companies. Issue Contracts and Invoices to clients and suppliers, Control Payment Collection from customers and Payments to Suppliers in close liaison with the Managing Director

+ Management Accounting / Controlling: Maintain the rolling budget and cash-flow management. Coordinate regular cost balancing with sister companies within the Group

+ General Office Administration: Organize Office Maintenance, Office Purchasing, Liaison with the Landlord and basic Office Logistics

> Executive Assistant to Managing Director

+ Serve as the Managing Directors office liaison contact and as a first line of contact in his absence from office (he is frequently on business travel) for clients, suppliers, partners and colleagues

+ Conduct desk researches on a project basis and on demand. Support the Managing Director in data collection and first stage analysis, and ensure proper document & data management

+ Prepare and manage correspondences and meetings

+ General secretarial duties including but not limited to event organization, reception of guests, flight and hotel reservations, cost control and visa issues, etc.
+ Research and compile pitch materials for Client and Partner meetings

+ Assisting Group HR Department on organization and implementation of internal talent and HR management

+ Prepare, supervise and maintain office operating and filing system

+ Other project based as well as routine duties might be allocated to you on demand.

Requirements:

+ Ability to strictly maintain confidentiality

+ Structured working style, which leads to effective and efficient fulfillment of work duties

+ High level of service orientation

+ Ability to multi-task

+ High level of diligence and eye for details

+ College degree or higher

+ Work Experience: 2 years of professional experience as management assistant or in administration management within a professional services environment

+ First experience with HR Administration and basic book keeping is a nice to have but NOT a must

+ Proficient language skills in English, Chinese and German (preferred)
+ Proficient working with Microsoft Office including Word, Excel, PowerPoint and the internet

+ Professional flexibility adapted for business demands

+ Excellent interpersonal skills, decent organizational behaviors, ability to bridge and balance internally and externally

Interested?

Please send your updated resume in English to Ms. Crystal Zhu (y.zhu@directhr.cn) with the subject ''Application for Office Manager & EA to MD - J#5969JZ''

Contact person:

Ms. Crystal Zhu

Recruitment Consultant

E: y.zhu@directhr.cn

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Direct HR 是面向中国市场的招聘服务公司，致力于为欧洲，美国和中国有高端人才需要的领头企业提供招聘及流程支持服务。通过全面的招聘工具与渠道，我们以寻访以下行业的资深专业人才和管理人才为目标:

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