东莞招聘

GENERAL SUMMARY

Provide secretarial support services to GM and provide daily office administrative management.

PRINCIPAL DUTIES AND RESPONSIBILITIES (ESSENTIAL FUNCTIONS)

1. Provide full secretarial services to GM, such as timely accurate typing, reimbursement arrangement, paper filing/recording, prompt and polite telephone handling, appointment making, travel and entertainment arrangement etc.

2. Manage GM Calendar and organize business events, meetings and social functions for GM.

3. Keep good social relationship with authority government / local media.

4. Actively communicate with headquarters/Corporate.

5. Deal with emergency issues independently or take initiative measurement to handle it while GM is out

6. Check and verify documents for approval to ensure adherence to remit of authority and instructions.

7. Monitor incoming correspondence and ensure timely replies

8. Perform and coordinate translation and interpretation work

9. Provide English and French support including proof reading to the other managers in the company,

10. Assist the GM in private matters, related but not limited to banking, telecommunication, insurance, utilities, registrations, apartment and other rentals, guests, purchasing personal items,

11. Provide daily office administrative management, including but not limited: Set up and implement administrative policies & regulations; Supervise receptionists, admin assistants, drivers and office maids.

12. Liaison with vendor, suppliers, and regular monitor and control of Beijing office

13. Admin and facility budget forecast and control, cost reduction and continual improvement on all the admin and facility expense.

EDUCATION AND EXPERIENCE

Required:

§ A bachelor degree in social science or related fields.

§ Minimum 2 years of related experience in international environment.

§ Conversant in computer skills, excellent spoken and written English

§ Mature personality with good communication, interpersonal and networking skills, good team player.

PHYSICAL DEMANDS

Repetitive motions on keyboard, computer monitor and numeric

WORKING CONDITIONS

Normal working environment.