东莞招聘

Summary:  Briefly state the primary purpose of the job.

The AP Accountant Assistant will be responsible for processing vendor invoices and employee payments and validate Trade promotion in an accurate and timely manner.  This role will also be responsible for closing of the books for AP accounts in line with the Hershey closing calendar. This position is also responsible for scanning, reviewing and logging receipts for TRIP expense reports.  The review function consists of making sure that all required receipts are included and that the expense reports are in compliance with basic travel policy.  This position will need to communicate with employees regarding receipt issues and the status of expense reports and work with the TRIP administrator to resolve TRIP issues Overall ensuring agreed Key Performance Indicator/ Metrics/ Service Level Agreement are met.

Major Duties/Responsibilities:  

1. 40% Disbursement Management ·       Back up for receiving, and mainly responsible for vendor and employee payment request processing through SAP input and disbursement ·       Review and verification of both vendor and employee payments which includes the following: ？  Ensure appropriate input tax coding has been applied (e.g. proper tax codes for goods and services; subject to VAT or not?) ？  Ensure  appropriate cost center and GL accounts codes used in posting ？  Ensure supporting documents and approvals are in accordance with the policy and procedure and in compliance with internal control standards. ？  Ensure documents/receipts attached against invoices/expense reports support the total amount for payment ？  Propose adjustments when necessary to ensure correctness of above as defined in department policies and procedures. ·         Responsible for the following month end closing activities: ？  GR / IR balance monitoring and reconciliation (together with the GR account owner) ？  Ensuring payments for the month are properly cut off ？  Accruals postings in the correct period. ？  Preparation of schedules needed for GL ·         TRIP Process ？  Retrieve faxed receipts from the fax server.  Review receipts to make sure that all required receipts are included ？  Scan receipts that were not faxed to the fax server ？  Communicate with employees via email and phone regarding receipt issues and status of expense reports ·         Other AP related ad hoc roles that may be assigned with alignment with the Supervisor. 

2. 25% Vendor/Customer Relationship Management: Account Management ·       Provides quick turn around feedback to internal and external customers' inquiries ·       Build and maintain effective relationships with Vendors and Customers/ Business Unit. ·       Maintain up to date contact of vendors and customers ·       Coordinates with vendors in reconciling their accounts Communication and Collaboration ·       Keeps the common mailbox subfolder with no more than 2-days emails unattended. ·       Answer incoming phone calls and respond to vendor/customer inquiries in a timely manner and in accordance with standards and policy. ·       Proactively communicate service-related issues including on time payment of vendor invoices, customer claims and employee's expense reimbursements. ·       Collaborates with internal and external customers to understand their issues. 

 3. 15% Key Performance Indicator/ Metrics/ Service Level Agreement/ Process Improvement Management ·            Shall ensure that set KPIs/ Metrics/ SLA are met and reported on a timely manner ·            The AP Accountant 1 in alignment with his/her immediate supervisor is also responsible in carrying out identified key points to improve processes within the role. 

 4. 10% Internal/External/ Sarbanes Oxley Audit Support ·       Ensure documentation and controls are in place for AP processes and are updated as there are updates / changes to documented processes.  ·       Review and implement changes to processes which are necessary to ensure controls within the AP group are in line with good internal controls practices. ·       Consistently execute internal control processes in accordance with audit recommendations. If there are Control Self Assessments processes implemented, it will be part of the AP Accountant 1’s role to complete those control assessments. ·       Provide audit support to both the external auditors and internal auditors during audit reviews. Auditing of TRIP Expense Reports ·         Thorough understanding of Travel Policy ·         Review of expense reports paid in line with the Travel Policy ·         Coordinate with employees via email or phone regarding inquiries should there be items not in line with the Travel Policy ·       Regular communication with US Travel Services team about TRIP Receipts updates and findings 5. 10% Vendor Profile/ Records Management: ·       Maintain an accurate and up-to-date vendor profiles and available to all team members ·       Full compliance with the company's Record Retention Policy. ·       Provides record as an audit support to both internal and external auditors as necessary.

Minimum Education and Experience Requirements:  

Education: Bachelors Degree in Accounting, Finance, Business Admin or equivalent.  

 Experience: Minimum 2 year experience handling Accounts Payable transactions             

好时公司，总部位于美国宾夕法尼亚州好时镇，是全球糖果业的领军者，致力于以其优质的巧克力、糖果、薄荷糖和其他美味零食为世界带来美好，并因此驰名世界。好时在全球有近21,000名员工，每天都给消费者带来高品质的美味产品。公司拥有的超过80个品牌，其标志性品牌包括好时（HERSHEY’S）、锐滋（REESE’S）、好时之吻KISSES巧克力（HERSHEY’S KISSES）、沁动爽口糖（ICE BREAKERS）和贝客诗（BROOKSIDE）。好时公司专注于在关键国际市场上实现业务增长，并在北美继续保持竞争优势。此外，好时公司在中国计划扩展巧克力以外的其他巧克力口味的品类，除了巧克力， 好时已经在中国上市了饼干， 月饼以及线下连锁甜品店等新业务。好时相信，我们能不断的为消费者点亮他们最甜蜜的一刻。

在好时，美好一直都不仅仅意味着提供美味的产品。120年来，好时致力于以公平、合乎道德和可持续地方式运营，以实现卓越经营及对社会产生积极影响。并最终为有需要的儿童创造美好未来。作为这一承诺的体现，公司创始人于 1909 年建立了弥尔顿.好时（Milton Hershey）学校，该校现由好时信托公司（Hershey Trust Company）管理。学生在该校接受免费教育、住房和医疗护理，健康成长，成为 Hershey 好时公司成功的直接受益者。