东莞招聘

Responsibilities

? Answer and direct all incoming external and internal telephone calls and assisting with enquiries

? Record telephone messages and pass them on by email or leave a voicemail message

? Meet and greet all F+P guests [clients, consultants, staff] in a professional manner

? Distribution of daily post and management of outgoing post

? Maintain Shenzhen office calendar and whereabouts of the team

? Process invoices, manage petty cash and other financial administration liaising with other site offices and Accounts in London as required

? Liaise with HR as required for visa issues and assist with sourcing and booking accommodation for employees as directed

? Provide secretarial administrative support to Partners and project teams

? Effectively and efficiently manage meeting arrangements including room bookings, catering requirements, logistics, presentation set up and presentation material

? Provide secretarial administrative support to Partners and project teams including management of expenses and filing, typing and editing documents

? Co-ordinate travel arrangements including passport and visa assistance as required

? Ensure office team timesheets and expenses are completed promptly

? Liaise with and supervise office suppliers including cleaning staff, flowers, stationary suppliers etc

? Maintain stock including stationary, provisions, post etc

? Liaise with Foster + Partners London and any other site offices or individuals as required

? Management of housekeeping, ensuring office and environment is kept in line with Foster + Partners policy and standards

? Ensure that the clear desk policy is maintained

? Flexibility as required

? Ensure that all tasks/duties are carried out in accordance with F+P procedures and standards as stated in the Secretarial Administration Guide

? Undertake other ad hoc duties as required at the direction of the Partners Head of Secretarial Administration

Qualities and skills required

? Able to demonstrate proficiency in the responsibilities of the role

? Legally able to work in the country in which the position is based

? Demonstrated proficiency in using Microsoft Outlook, Word and Excel

? Fluent English, spoken and written is essential

? Fluent Mandarin, spoken and written is essential

? Smart and professional dress and personal presentation at all times, acting as an ambassador on behalf of Foster + Partners

? Professional, confident, courteous and helpful manner

? Punctual and reliable

? Ability to manage and prioritise tasks and time efficiently

? Excellent written and verbal communication skills – articulate and diplomatic manner

? Excellent organisational skills

? Resilient to cope with conflicting demands, able to prioritise duties and work under pressure while remaining calm and professional at all times

? Able to demonstrate initiative and a proactive approach

? Flexible attitude

? Ability to work independently and as part of an effective team

? To ensure that discretion is exercised when dealing with sensitive information and enquiries, and to ensure that appropriate confidentiality is maintained at all times

? Excellent interpersonal skills and ability to work well with all levels of management and staff both internally and externally

? Thorough knowledge of, and compliance, with secretarial administrative procedures and standards

? Methodical, accurate and consistent attention to detail

? Self motivation and ability to take responsibility

? Commitment to maintaining and promoting high standards of the role

? Empathy with a creative environment

FA Talent 是外企德科FESCO Adecco旗下专注于人才选用与育留的专业品牌，致力于为企业提供高级人才甄选、招聘流程外包、人才发展与培训、海外人才服务以及校园服务等全方位人力资源解决方案，服务枢纽遍及上海、北京、广州、成都与苏州等各大城市。

北京外企德科人力资源服务上海有限公司（FESCO Adecco）是一家中外合资人力资源服务企业，由中国500强企业之一的北京外企人力资源服务有限公司（简称FESCO）与世界500强之一的人力资源服务集团Adecco（德科集团）合资成立。
外企德科为客户提供全方位的业务流程外包（BPO）、财务外包与薪酬管理、人事委托/人事派遣、全球化派遣、人才招聘/RPO相关服务、健康福利与弹性福利等人力资源解决方案。
合资后的FESCO Adecco整合了双方的客户资源，依托全球化的资源和服务平台，融合本土网络优势，业务范围扩大至全国。目前，FESCO Adecco 的全国服务人数超过60万名，服务客户近10,000家。