Senior Secretary (Shanghai)
北京世邦魏理仕物业管理服务有限公司
- 公司规模：1000-5000人
- 公司性质：外资（欧美）
- 公司行业：专业服务(咨询、人力资源、财会)
职位信息
- 发布日期：2019-07-30
- 工作地点：上海-静安区
- 招聘人数：若干人
- 工作经验：5-7年经验
- 学历要求：本科
- 职位月薪：0.8-1万/月
- 职位类别：经理助理/秘书 总裁助理/总经理助理
职位描述
SUMMARY:
Key roles and responsibilities of the Secretary are:
?To perform all secretarial, clerical and administrative tasks as required by the Department.
?To take charge of the running of the secretarial, administrative and clerical functions of the Department when required to do so.
?To act as Department Secretary when appointed to do so.
?To carry out any other duties as assigned by the Management.
ESSENTIAL DUTIES
?To execute secretarial, clerical and administrative tasks as directed by the Department Head. Examples of such services include:
?Typing and/or shorthand taking and/or audio-typing in respect of daily correspondence, reports and other documents.
?Receiving telephone calls on behalf of the Department's members. This includes taking messages and acting on or following up on those messages when appropriate, as well as setting up conference calls when required.
?Preparation of proposals, reports and other documents.
?Collation and binding of reports, submissions and other documents.
?Monitoring and coordinating monthly input into RECD (automatic billing system) and ensuring accurate deal file maintenance. Assisting Department members with all billing and RECD related matters and support the Department Director with RECD approval.
?Appointment arrangements on behalf of the Department's members. This includes all necessary preparation work and follow-ups.
?Meeting arrangements, liaising with clients and other staff members before and after the meetings, meeting room set-up and any catering arrangements if needed.
?Managing and maintaining an up-to-date client contact database (Outlook, Sidekick, name card filing system etc). i) Diary management on behalf of the Department's Director when required to do so.
?Travel and local transport arrangements for the Department's member. This includes preparing travel schedules and meeting itineraries, collating all reports, documents, board papers, schedules and name cards required for the trip, as well as the processing of passport visas, liaison with travel agents on air tickets, and the preparation of monies and funds needed for the assignment,.
?Preparation of travel expense and other expense claim forms, as well as all necessary follow-up work.
?Assistance in minutes taking, typing of minutes and any ensuing follow-up actions needed.
?Carrying out basic research and enquiries when directed to do so. n) Filing and management of a useable and up-to-date filing system.
?Maintain a system of back-up copies for computer-generated files.
?Mailshot compilation and execution.
?Preparation of spreadsheets, invoicing, photocopying, data entry, facsimile transmission.
?Perform roster duty for receptionists'relief during lunch hours or when a receptionist is absent.
?Carry out any other assignments as directed by the Management or the Departments Head.
REQUIREMENTS
?As a Senior Secretary, you are an important support staff member in the Department. By supporting Department executives with secretarial and back-up assistance, you help to ensure the smooth running of the Department. The job requires sound secretarial skills, organizational ability, a service aptitude, interpersonal skills, maturity, initiative and common sense.
?To perform successfully, you should have the following requirements:
?Fluent spoken and written English and Mandarin.
?More than 5 years working experience in related function in Fortune 500 multi-national companies;
?Possess the essential secretarial and information technology qualifications or skills necessary for successful job performance. You are expected to continually upgrade your secretarial and IT skills to keep up with developments in these areas.
?Excellent telephone manners and interpersonal skills, particularly the ability to deal efficiently and politely with clients at all times.
?Learn and be able to operate most of the functions of the telephone systems as set out in the Guide to Telephone Systems.
职能类别： 经理助理/秘书 总裁助理/总经理助理
公司介绍
世邦魏理仕（纽约证券交易所代号：CBG）总部位于美国加利福尼亚州洛杉矶，是财富500强和标准普尔500强企业，为全球***的商业地产服务和投资公司(按2012年的营业额计算)。公司拥有员工约37,000名*，通过全球300多家办事处*，为地产业主、投资者及承租者提供服务。
世邦魏理仕是逾二百多年经验的全球房地产先驱，透过单一策略顾问提供数以千计可行方案。以亚洲地区内超过五十个办事处为据点，包括柬埔寨、印度、日本、韩国、马来西亚、菲律宾、新加坡、泰国及越南，我们能够协助客户发展当地市场，及在迅速发展的市场中带来可见成果。
我们以了解客户业务及研究市场动态为先，致力迎合客户房地产的需求，配合其整体业务指标，在瞬息万变的市场上力求转变，就是我们与客户建立长久关係的原则。世邦魏理仕的全面服务，能满足客户的多方面需要，再加上与世界各地的紧密联系，助您轻易进军不同市场。
*不包括联营公司
世邦魏理仕是逾二百多年经验的全球房地产先驱，透过单一策略顾问提供数以千计可行方案。以亚洲地区内超过五十个办事处为据点，包括柬埔寨、印度、日本、韩国、马来西亚、菲律宾、新加坡、泰国及越南，我们能够协助客户发展当地市场，及在迅速发展的市场中带来可见成果。
我们以了解客户业务及研究市场动态为先，致力迎合客户房地产的需求，配合其整体业务指标，在瞬息万变的市场上力求转变，就是我们与客户建立长久关係的原则。世邦魏理仕的全面服务，能满足客户的多方面需要，再加上与世界各地的紧密联系，助您轻易进军不同市场。
*不包括联营公司
联系方式
- Email：grace.yang@cbre.com.cn
- 公司地址：南京西路1601号越洋广场43楼