东莞招聘

Do you thrive in a high-energy andhigh-impact work environment? Are youpassionate about your role as a business support professional? We are lookingfor an experienced Administrative Assistant to support one of our seniorexecutives.

Administrative Assistant is expectedto ensure a fluid work environment by providing administrative and secretarialsupport and other essential clerical duties for the executive. In this highlyvisible role, you will be helping drive the rhythm of the business, assist withcustomer and partner visits, and organize leadership team meetings and offsites.You will be working in a fast-paced environment, using your strong planning,organizational and time management skills, flexibility, and ability to workindependently. To thrive, you are comfortable operating with ambiguity,multi-tasking, meeting deadlines, changing direction in rapid response to afluctuating work environment, and prioritizing among multiple projects with adynamically changing workload.

Responsibilities:

In this role, your responsibilitieswill include, but are not limited to:

· Managing the calendar of theexecutive’s Rhythm of the Business, including immediate high-level scheduling, teammeetings and conference room booking.

· Coordinating and arranging LT andteam offsite or morale activities, including booking meeting room and hotelrooms for conferences and off-site meetings.

· Working closely with the Chief ofStaff and team, and supporting as needed in events, travel, complexcalendaring, and business-critical projects.

· Managing the travel logistics (visa,travel, etc.) and trip preparation, including briefing meetings.

· Engaging with all aspects of theadministrative tools, for example, Headtrax, MyOrder and Manager Self Service.

· Developing and maintaining reports(including expense reports), databases, spreadsheets and/or files asappropriate and required. Including organizational charts/HC etc.

· Ensuring compliance ofadministrative operational policies and procedures.

· Monitoring required trainings forteam.

· Maintaining team aliases/securitygroups to ensure the correct people are captured and roll up into the correctstructure.

· Coordinating other administrativeprojects as assigned.

Qualifications:

The ideal candidate must uphold thehighest level of integrity and business professionalism, dealing with highlysensitive information with absolute confidentiality. The skills and experienceyou will bring include:

· 5+ years of professionaladministrative support of a senior leader in a large, complex environment.

· Ability to work quickly andefficiently with attention to detail and accuracy.

· Strong organizational skills withthe ability to integrate a wide range of inputs, as well as work on severalcomplex projects simultaneously.

· Initiative, resourcefulness andstrong work ethic.

· Ability to communicate effectively,both written and verbally, inMandarin and English, across all levels within theorganization, as well as our valuable partners.

· Proficiency with the MicrosoftOffice Suite including, Word, Outlook, PowerPoint and Excel, and SharePoint.

· Calm, focus and positivity underpressure.

· Enthusiastic team player withexperience leading and influencing others to successful outcomes.

· Demonstrated customer obsession,growth mindset, and ability to thrive in a very complex and transformativeenvironment.

· Overtime and flexibility will berequired to support the needs of the executive.

       FESCO，中国人力资源行业创始者，中国500强企业。为全球在华万余客户提供全方位人力资源解决方案,包括人事福利外包、招聘测评、外籍人服务、专业外包、专业咨询等。
    北京外企服务集团有限责任公司（FESCO）成立于1979年，是我国人力资源服务行业具有开创意义的***家企业。经过近40年发展，外企集团已经发展成为一个以人力资源外包服务为主，涉及旅游会展、文化传媒、房地产物业等相关领域的企业集团。