东莞招聘

GENERAL SUMMARY:
To provide a high level of organisation and administrative support to CFO& HRVP, maintaining the smooth running of their divison. Role to include: full support on diary management; travel bookings; reports: co-ordinating agendas; ad hoc project work; monitoring admin related expenditure; business correspondence and communications.

ESSENTIAL DUTIES & RESPONSIBILITIES:
? Full diary management, coordinating meetings and conference calls, as well as key meetings for the team.
? Plan agendas for events and trips; booking travel, meetings, hotels, etc, as necessary.
? Ad hoc support to the CFO& HRVP.
? Communicate effectively and professionally via relevant business correspondence tools; typing, letters, faxes, post, memos, e-mails and voicemails.
? Create, update and maintain PowerPoint presentations, Excel spreadsheets and organisational structure charts.
? Manage invoice process, system and follow up to ensure payments are made.
? Manage expenses, following up to ensure expenses are approved and reimbursements are received.
? Maintain filing system
? Manage departmental holiday tracking.
? Handle all confidential information with complete discretion.

REQUIRED QUALIFICATIONS:
Knowledge, skills & abilities:
? Versatile, dependable individual, able to juggle priorities at short notice.
? Skilled at prioritizing work.
? Must possess a sense of urgency.
? Must work with pro-active nature and be able to use own initiative.
? Professionalism and confidentiality are essential.
? Skilled in Word, Excel, PowerPoint and Org Plus.
? Willingness to learn new skills.
? Excellent command of the English language (spelling, grammar, punctuation etc).
? Excellent communication and interpersonal skills are a must.
? Interest and some Finance or HR understanding
Minimum experience:
? Experience in a senior administrative or PA type role.
? Working knowledge of retail or similarly fast paced environment preferred.

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