东莞招聘

职位描述：
Key roles and responsibilities:

I. To collect, consolidate, update, review, analyze, edit reports including but not limited to financial report, Monthly Business Review, and other meeting material.

II. To take charge of the running of the secretarial, administrative and clerical functions of the Department when required to do so.

III. To lead the Admin team.

IV. Support the department head to do meeting arrangement include planning, meeting agenda, participant arrangements, meeting venue arrangement, etc
 

ESSENTIAL DUTIES

1) To execute secretarial, clerical and administrative tasks as directed. Examples of such services include:

a) Typing and/or shorthand taking and/or audio-typing in respect of daily correspondence, reports and other documents.

b) Receiving telephone calls on behalf of the Department’s members. This includes taking messages and acting on or following up on those messages when appropriate, as well as setting up conference calls when required.

c) Preparation of proposals, reports and other documents.

d) Collation and binding of reports, submissions and other documents.

e) Monitoring and coordinating monthly input into RECD and FPO (automatic billing system) and ensuring accurate deal file maintenance. Assisting Department members with all billing and RECD/FPO related matters and support the Managing Director with RECD/FPO approval.

f) Appointment arrangements on behalf of the Department’s members. This includes all necessary preparation work and follow-ups.

g) Meeting arrangements, liaising with clients and other staff members before and after the meetings, meeting room set-up and any catering arrangements if needed.

h) Managing and maintaining an up-to-date client database (Outlook, Sidekick,

name card filing system etc) including contract information, renewals, client contact information, services delivered, space managed, and the like.

i) Diary management on behalf of the the EFM when required to do so.

j) Coordinate and execute necessary travel and transport arrangements for the Department’s members. This includes preparing travel schedules and meeting itineraries, collating all reports, documents, board papers, schedules and name cards required for the trip, as well as the processing of passport visas, liaison with travel agents on air tickets, and the preparation of monies and funds needed for the assignment,

k) Preparation of travel expense and other expense claim forms, as well as all necessary follow-up work.

l) Assistance in minutes taking, typing of minutes and any ensuing follow-up actions needed.

m) Carrying out basic research and enquiries when directed to do so.

n) Filing and management of a useable and up-to-date filing system.

o) Maintain a system of back-up copies for computer-generated files.

p) Mailshot compilation and execution.

q) Liaising with overseas CBRE offices for interco fee share and payment related matters .

r) Managing and updating GWS China pursuits tracker and revenue forecast.

s) Carry out any other assignments as directed.

 

REQUIREMENTS

· Fluent spoken and written English and Mandarin.

· Possess the essential secretarial and information technology qualifications or skills necessary for successful job performance. You are expected to continually upgrade your secretarial and IT skills to keep up with developments in these areas.

· Excellent telephone manners and interpersonal skills, particularly the ability to deal efficiently and politely with clients at all times.

· Learn and be able to operate most of the functions of the telephone systems as set out in the Guide to Telephone Systems.

世邦魏理仕（纽约证券交易所代号：CBG）总部位于美国加利福尼亚州洛杉矶，是财富500强和标准普尔500强企业，为全球***的商业地产服务和投资公司(按2012年的营业额计算)。公司拥有员工约37,000名*，通过全球300多家办事处*，为地产业主、投资者及承租者提供服务。

世邦魏理仕是逾二百多年经验的全球房地产先驱，透过单一策略顾问提供数以千计可行方案。以亚洲地区内超过五十个办事处为据点，包括柬埔寨、印度、日本、韩国、马来西亚、菲律宾、新加坡、泰国及越南，我们能够协助客户发展当地市场，及在迅速发展的市场中带来可见成果。

我们以了解客户业务及研究市场动态为先，致力迎合客户房地产的需求，配合其整体业务指标，在瞬息万变的市场上力求转变，就是我们与客户建立长久关係的原则。世邦魏理仕的全面服务，能满足客户的多方面需要，再加上与世界各地的紧密联系，助您轻易进军不同市场。

*不包括联营公司