东莞招聘

职位描述：
· To receive and welcome all visitors to office reception;

· To create a favourable impression of Company Shanghai through provision of a friendly, helpful and welcoming initial contact to all visitors, staff and clients;

· To ensure that telephones are answered in a professional and timely manner;

· To record all visitors to the office in line with the Invesco Global Security Policy and Condeco software. distributing access cards, temporary cards and lanyards as required

· To ensure that customer enquiries are dealt with in accordance with Company service standards;

· Ensure all Company marketing materials displayed are up to date and available;

· Ensure the reception area is kept neat and tidy;

· To use room booking software and the booking of on-site meeting rooms and any associated catering requests;

· To arrange for pickup and retrieval of archive documents from the storage;

· To update records of the archive documents from the storage escalating to Invesco Birol Cor as necessary

· Sorting incoming mail, ensuring outgoing mail is collected and arranging courier collections / deliveries where required;

· To provide additional support to Company Head of Office including copying, binding and issue of corporate publicity and documentation as and when required;

· To continually check and maintain stock of all stationery and office supplies, consumables and catering products ensuring availability at all times;

· To ensure all Xerox reprographic machines remain in good working order, providing a consistent service and troubleshooting where required

· To ensure that the meeting rooms are in good order with sufficient water supplies and consumables

· To actively undertake workplace inspections and raise any observations to the relevant vendor /person

· Manage macro systems including Prism for KPI reporting and document storage

· Ensure health and safety compliance, report issues and resolve all non-compliances using Enhesa or Yellow Jacket as required.

· To monitor cleaning vendor and general office conditions within the INVESCO office area;

· Proactively contribute to First Aid, Security and Fire Safety requirements

· Properties ;

· To resolve any problems or complaints within the bounds of own knowledge and experience but equally taking appropriate decisions about when to escalate issues upwards to Regional Macro Account Manager;

· To dispatch local and overseas courier packages and order courier forms/packing materials keeping detailed records and account codes


· To replace and display the newspapers/magazines on the magazine rack and provide support on the subscriptions and delivery service



requirement



 At least 2 years’ experience of working as a receptionist / administrator in a corporate environment.



Essential:



· Excellent communication skills;

· Excellent spoken and written English and Mandarin language;

· Able to manage time effectively and manage conflicting priorities;

· Receptionists must be of pristine appearance at all times, wearing full issued uniform (where required);

· Strong commitment to delivering exemplary customer service;

· Able to problem solve and to take appropriate decisions;

· Computer literate and able to use standard word processing and spread sheet software such as excel and/or PowerPoint;

· Ability to manage multiple tasks at once and build rapport and strong working relationships to support the working environment; and

· Familiarity with office network telephony systems.

· Strong Organisational skills 举报 分享

上海任仕达人才服务有限公司诚聘