东莞招聘

Position: Personal Assistant

Report to:Managing Director - Group

Working Location: Guangzhou

Job Description:

1. Purpose / General Responsibilities:

To work closely with Managing Director to provide administrative support and help Managing Director to make the best use of his time by dealing with secretarial and administrative tasks; to manage the administrative tasks that are required to ensure the smooth operation and good working environment of the company.

2. Specific Responsibilities:

Communication

l Arranging/screening telephone calls, enquiries and requests, and handling them when appropriate

l Keeping track of correspondence

l Liaising with internal staff, ensuring managerial decision is being conducted

Administrative Assistance

l Organizing travel and preparing complex travel itinerary to ensure a safe and smooth travel for Managing Director, including booking flight, booking hotel accommodation, arranging pick-up and drop-off

l Handling Managing Director's expense reports to ensure they are correct and being reimbursed timely

Secretarial Duties

l Arranging meetings and events, booking venue and meal, preparing agenda and ensuring all logistics are in place for a smooth meeting and event

l Taking minutes and dictation and distribute to participants in a timely manner

l Previewing and checking documents which are for Managing Director's approval, such as signing documents and direct reports' expense reports

Research and Documentation

l Doing research for decision making reference

l Managing, updating and translating company strategic documents

Company Administration Support

l Managing administrative and office tasks and maintaining company's image

l Managing logistics such as company safety, fire-fighting, office hygiene, company cars, office facilities, office environment

l Administering office relocation, decoration and renovation

l Implementing and monitoring support services, including procurement of supplies and services; transport, travel and traffic, communications, engineering and information technology support; Oversees facilities, technology, and materials utilized, coordinating with appropriate services

l Checking staff travel expense and communication expense

l Managing the filing, storage and security of documents/contracts and company stamps

l Supervising the work of Receptionist

l Providing support and service to related departments in the company

l Preparing and organizing company activities

l Perform other related duties as required

3. Requirements:

l More than 3 years of experience as Personal Assistant, Executive Assistant or other related position in a multinational company working context.

l Efficiency-driven, self-motivated, smart and be able to perform multi-tasks in an organized manner

l Strong interpersonal and communication skills

l Good command of both oral and written Chinese and English, and master MS office software (e.g. PowerPoint) and Net application.

l Could travel when necessary.

Note: Please do attach your recent photo if you'd like to apply this position. Thanks!

万东发展有限公司是一家集团性的林木产品投资和管理公司。主要经营木材贸易、加工、投资和项目经营管理，根据不同业务和职能，下设多家全资或合资公司。公司经营涉及产业链不同方面，包括全球林业资源采购，在中国市场提供木制品原材料供应，分销渠道经营管理和终端产品等多元化业务。

Grand Eastern (GED) is a business group managing forestry and wood product investment. Its core businesses cover wood fiber and product trading, manufacturing and related investment projects. GED has its subsidiary companies and joint venture company to meet needs of different business functions, involving various key points of the whole industrial chain such as global fiber supply purchasing, raw material supplying in China, distribution network building and end products manufacturing.

The jobs that GED is providing are challenging but rewarding. GED is looking for best calibers who are with high level of professionalism, self-motivated and competent. While helping the clients, GED provides excellent opportunity for employees to learn, perform and demonstrate values.