东莞招聘

职位描述：
Summary

The Office Manager is a highly visible internal position responsible for ensuring operations for the corporate office run effectively and efficiently which including administration and facility.

Essential Functions (To perform within this position successfully, the incumbent must be able to perform each essential duty satisfactorily. Other duties may be assigned.)
？ Possesses competence, initiative and business acumen necessary to support the organization at the most effective level.
？ Empowered to execute decisions, often acting as the liaison between the company, HR, departments, employees and external parties.
？ Operates with a large degree of autonomy and independently completes high quality work to meet established goals with little supervision.
？ Acts responsibly within pre-agreed limits, fully understanding the potential impact of the actions taken.
？ Takes responsibility for coordinating different support services and personnel required to guarantee the smooth operation of the office.
？ Develops, implements and assures compliance with standards to improve functions within the organization. Drives initiatives that contribute to long-term operational excellence.
？ Responsible for the operational readiness, appearance and presentation of the corporate office, conference rooms, offices, cubicles, cafes and common areas.
？ Analyzes i***entory and consumption for general office supplies, offsite conference room scheduling and catering orders to determine best practice for cost and efficiency savings. Reviews and approves office supply acquisitions.
？ Ensures general office i***oices are coded and paid. Monitors and controls expenditures within approved general office budget.
？ Liaison with facility management vendors, including cleaning, catering and security to improve services.
？ Manages space planning, employee moves, and new construction and renovation projects. Plans room layout, to include furniture, equipment, telecommunications and other pertinent needs. Identifies problems, trends and future space needs and makes recommendations.
？ Manages and tracks corporate computer related assets (asset tags).
？ Manages conference room scheduling and troubleshoots conflicts. Ensures audio-visual set up, breakdown, catering and meeting room clean-up is effectively coordinated.
？ Informs administrative staff of daily activities, guests, group and VIP arrivals as well as special requests. Greets guests upon arrival and ensures escort to meeting location.
？ Handles complaints, resolves issues, i***estigates disturbances and manages security and any other issues that may arise.
？ Oversees the coordination of mail, shipments and deliveries. Ensures incoming and outgoing shipments are stored away from the main reception area, hallways and that the office remains clutter free.
？ Maintains a safe and secure working e***ironment. Ensures employees are fully trained in emergency procedures and performs safety inspections.
？ Coordinates all aspects of corporate sponsored onsite and offsite activities, including communication and logistics.
？ Keeps the Executives informed, as needed, and escalates matters requiring immediate attention.
？ Consistently acts as a role model for others. Acts as a coach to less experienced workers.
？ Approves all corporate office supply expenditures. Coordinates chargeback to appropriate cost codes and delivery of supplies upon receipt.


Supervisory Responsibilities: Yes / Office Administrator
Basic Qualifications (The requirements listed below are representative of the knowledge, skills, and/or ability required and preferred for this position.)

Required Education & Experience:
Bachelor’s degree or equivalent education/experience
Minimum of 5 years related office management experience
Previous experience in a corporate office e***ironment

Required Knowledge, Skills, & Abilities:
Excellent communication, negotiation and interpersonal skills to ensure adequate communication is professional courteous, clear and concise
Exceptional interpersonal skills. Adept at building and sustaining influential work relationships within the organization and through our external partnerships
Command of office technology and an advanced level of proficiency with Microsoft Office Suite including Excel, PowerPoint, Word, Outlook and Visio
Effectively manages conflicting priorities, copes well under pressure, works well during time constraints
Proactively addresses issues, resolves problems, makes appropriate recommendations or proposes acceptable alternative solutions
Strong organizational skills and attention to detail
Demonstrates flexibility and willingness to work unpredictable and occasionally late hours or weekends
Ability to handle confidential information in a discreet and professional manner
Consistently makes sound business decisions

Preferred Education & Experience:
Bachelor’s degree or equivalent education/experience
Minimum of 5 years related office management experience
Previous experience in a corporate office e***ironment
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