长沙招聘

职位描述：
Job Purpose (State in one sentence the overall objective of the job)
Responsible for independent delivery of complex administrative & secretarial duties and assignments: i.e. planning, coordinating and communicating. Know all informal and formal policies, procedures and practices necessary to conduct the compliant function of the department. Ensure maximum efficiency in office support. Compliance with applicable policies, procedures and other regulations

Major Accountabilities
1. Policy and process compliance
1) Coordinate the company policies and regulations’ implementation in franchise meanwhile providing support to franchise policies’ compliance with company policies.
2) Coordinate field supports to guarantee the maximum effectiveness of the administrative support in franchise.
3) Monitor and help implementing changes in relevant regulations and policies.

2. Organize Meetings
1) Reserve meeting rooms
2) Organizing and preparing agendas
3) Write meeting minutes
4) Collection and distribution meeting documents
5) Maintenance of relevant databases for meetings and meeting documents.

3. Manage correspondence /databases / documentation
1) Screen, sort and distribute department internal and external correspond-ence.
2) Classify franchise heads correspondence.
3) Assist with expense reimbursement for franchise head
4) Manage all files and documentation with franchise head.

4. Coordinate communications within franchise
1) Inform all department members of decisions made.
2) Ensures flow of information within department
3) Coordinate agendas of department
4) Control vacation days and keep travel overview for department team.

5. Manage meeting/travel arrangement and schedule
1) Make and arrange all meeting/travel plans for franchise head/marketing head.
2) Arrange for travel visas.

6. Control expenses of cost center
1) Maintain control of department expenses and follow-up commitments.

7. Prepare presentations/reports
1) Prepare presentations for franchise head/marketing head.
2) Ensure timely submissions of the reports required in franchise operation.
3) Independently assembles relevant data for franchise head and compiles per-tinent statistics or information.

8. Promotional activity support
1) Ensure on-time distribution of promotional aids and materials to regions
2) Warehouse management to minimum warehouse cost for promotional aid and materials in headquarter
3) Follow up headquarter ACC/MCC approval process for all central / regional promotional activities, ensure on-time approval
4) Support in project management, data tracking, managing logistics for large meetings(including external meeting arrangements)

9. On board & off board management
1) Logistic management of on board / off board process of team members

10. Cross functional communication and coordination
1) Communicate with cross functions, i.e. finance, purchasing, legal, etc., to ensure smooth progress of related process for the brand

Ideal Background ：
Education: College degree above
Languages: Good in English writing, reading, speaking and listening skills

Experience: 2-3 years of secretary experience
Excellent knowledge of job-relevant software. Stays up-to-date. Exercise independent discretion and judgment and solve complex problems
Strong organization and communication skills. Is a team player. 举报 分享

北京诺华制药有限公司开发、生产和销售治疗多种疾病的创新处方药，涵盖的疾病领域包括：心血管、内分泌、肿瘤、抗感染、风湿疼痛及骨质疏松、移植免疫、中枢神经以及眼科。北京诺华制药曾获得“***雇主”和“最负社会责任的企业”等殊荣。

“诺华”中文取意“承诺中华”，即承诺通过不断创新的产品和服务致力于提高中国人民的健康水平和生活质量。北京诺华制药成立于1987年，总部设在北京，隶属于瑞士诺华公司。

诺华公司致力于为患者及社会提供创新医药保健解决方案，以满足其日益变化的健康需求。2011年，集团持续经营业务实现净销售586亿美元。集团研发投入约为96亿美元（去除减值及摊销后为92亿美元）。诺华集团总部位于瑞士巴塞尔，业务遍及全球140多个国家和地区，拥有124,000位全职员工。诺华集团立足在中国的长期发展，重要战略投资包括位于上海的综合性生物医学研发中心，以及位于北京昌平的制剂生产工厂和江苏常熟的原料药生产工厂。如需更多信息，敬请登录公司网站http://www.novartis.com和http://www.novartis.com.cn。