长沙招聘

Reception

? Meet and greet all customer / clients that visit the office

? Offer tea / coffee on arrival

? Manage visitors register book

?Answering of phone calls promptly and in a professional manner, taking down of messages and passing them on to the right person

? Ensure meeting rooms and visitor area are tidy at all times

? Collect / post / sort / distribute mail on a daily basis

? Organise and cater morning tea / lunches / drinks for meetings as required by staff

Administration

? Bookings – Iron Mountain (records archival service provider) Couriers, TNT, FedEx, and Mail

?Book, coordinate and manage (via outlook calendars) meetings and logistics for client meetings including boardroom / meeting room preparation

? Prepare staff anniversary certificate and birthday list for the monthly morning teas

? Ensure all Facilities related SOPs are updated on a timely basis

Office Support

? Maintaining the cleanliness of the office and kitchen areas

o Kitchen duties:

？ Ensure that cleaning company has done cleaning according to cleaning scope as agreed (checklist is provided)

？ Pack and unpack dishwasher daily

？ Ensure tea, coffee, sugar are stocked daily

？ Conduct mini fridge clean weekly – wipe down and throw away stale food (notify staff prior to starting)

？ Pack away fruit into fruit bowl

？ Ensure biscuits are provided daily for staff

oKeep an inventory of office supplies (e.g. toner cartridges, stationary) including kitchen items (e.g. milk, fruit, biscuits, etc.)

o Order office supplies as required

o Set up system for security passes for office (visitor passes, lost passes, temporary passes etc.)

o Organise business card / set up for new starters

o Stock up printers daily with paper

o Purchasing of goods for events as required

o Will be a designated Fire Warden for the front office

o Liaise and coordinate with office service providers as required (e.g. cleaners / confidential waste management)

Accounts

? Scanning invoices to Finance for processing

? Filing of invoices for audit requirement

Development Value:

? Office services and procurement administration

Person Specification:

Knowledge/Experience:

Essential Experience Required;

? Previous office administration/reception experience required.

? Excellent telephone manner, with good people/customer services skills.

Desirable Experience Required;

? Accounts experience

? Events coordination

Skills:

Essential Skills Required;

? Microsoft office skills.

? Ability to prioritise and organise

? Ability to work to deadlines and multi task

? Customer services skills

? Good spoken and written communication skills

Qualifications (desirable):

? Bachelor degree and/or

? Office / Administration related qualification

Competencies:

? To be able to work autonomously / independently and as part of a team

? Is self-motivated, proactive and shows initiative

? Organised and efficient

万宝盛华大中华有限公司，1997年服务启航于香港和台湾。迄今服务覆盖上海、北京、广州、深圳等逾20座直营城市。我们的大股东万宝盛华全球（ManpowerGroup Inc. NYSE:***）是全球人力资源解决方案领导者，拥有70年服务经验。凭借万宝盛华全球的声誉及行业经验，万宝盛华大中华深耕本土20余年。2015年，万宝盛华大中华战略联盟中信产业基金，总部落地上海，服务网络覆盖两岸三地130余城市逾两万家企业。我们始终致力于释放人才的发展潜能，凭借灵活用工、人才寻猎、招聘流程外包、人才管理及培训发展等人力资源综合解决方案，广受业界赞誉，屡次荣膺“亚太人力资源领军企业”。