长沙招聘

职位描述：
服务描述/ Brief description of service:

1. Provide full range of administrative support to MSBIC Beijing Branch Office (20 staff members) including:

Contacting travel agent as coordinator for the travel arrangement for all MSBIC employees covering booking flights, accommodation and ground transportation if necessary;
Internal and external meeting arrangements by compilation and distribution of meeting materials, presentations and taking meeting minutes;
Arranging and supporting all the logistics of the meeting with regulator;
Preparing and gathering payment requests for bank management’s sign-off;
Ordering and maintaining office supplies to make sure the sufficient and reasonable inventory;
Providing inter-departmental coordination and bank-wide activity support;
Applying access and book offices for MS employees when visiting Beijing office. Sometimes, will help with their travel arrangement.
Handling external enquiries and address the issue to relevant departments;
New hire onboard preparation, such as IT setups, phone, space, access card. As well as working with security team with the access termination for employees resigned.
Legal entity Certificates management, including but not limited to annual review and renewal.
Arranging contracts for Bank management to sign and keeping good management for contracts, including well keeping of the contracts and taking care for the stamp duty.
Keeps good management for company chop.
Providing admin support to officers, including but not limited to expense reimbursement, AIA reimbursement and expense follow up etc.

2. Perform full administrative duties for FID Beijing team (4 staff members) including:
Day to day secretarial support to and take pro-active actions including arranging travel schedules both domestic and abroad, making reservations for client meals, logistical support for client meetings, timely expense claims;
Arranging frequent travels, meetings and preparing expense reports;
Covering the logistical work for HK FID team when travelling to Beijing;
Purchasing gifts and registered in ENC system with proper approval to China based clients when special occasions for both Beijing and Hong Kong FID team.
Preparing China invitation letter for FID colleagues mostly from New York and London offices and their clients abroad.
Preparing required documentation for Visa application for FID Beijing team.


3. Perform business support:
Perform KYC/AML/Due Diligence for new and existing clients, including but not limited to fill in EDD form/ Risk assessment form/AML checklist, perform court check & restrict client check, follow with security report etc.
Support Traders on count party ID refresh, including searching, downloading and filing financial certificates/business license of onshore FIs from public websites.
Support in administrative tasks and organizational arrangements in relation to client’s general inquiries on a timely basis, such as account maintenance (account opening and closure), payment transactions, preparing and collecting documentation from clients etc.
Draft regulatory reports/consolidate the reports among various departments (such as self-checking reports) required by the regulators;
Support Sales during the Periodic Review/Account Annual Review process/client ID refresh/account reconciliation confirmation by reaching out to the clients for the relevant documents;
Translations for business related documents.
Providing back-up to Compliance as needed to check the regulator platforms regularly and distribute the notice to Compliance team and perform ad-hoc duties as required to support the smooth operation of the office;

服务担当技能要求/ Skills and qualifications required:

 3+ years of Administration experience
 Fluency in English is required
 Strong communication and interpersonal skills
 Assumes responsibility and accountability
 Works collaboratively to achieve a positive team outcome
 Analytical and commercial
 Organizes time and resources to achieve aims
 Professional presentation and strong attention to detail
 Acts with integrity and builds a positive profile to reach desired outcome
 Is driven and takes a proactive approach
 Flexible attitude and ability to remain calm under pressure
 Advanced MS Word, PowerPoint, Outlook and Excel
 Previous work experience from financial industry or professional services environment
 Experience with voicemail system use
 Excellent written and verbal communication skills
-

上海中智项目外包咨询服务有限公司是中智上海全资子公司，发展至今，经与几千家各个行业的企业成功合作，服务网络覆盖全国300多个城市。以服务外包的形式为企业提供“优质、高效、便捷”的灵活用工、项目管理、办公室商务服务等，其中全球500强企业占比超过50%，涉及制造、金融、化工、医药、奢侈品与消费品、进出口贸易等行业，并且与服务客户建立了良好的合作伙伴关系。
中智将以不懈追求卓越的精神，坚持传承与创新，积极探索企业发展的新方向、新路径，推动企业实现新发展，继续强化质量意识，加强质量管理，落实质量责任，提高服务质量，进而为将上海建设成“具有国际竞争力的质量高地”作出更大的贡献。