长沙招聘

Reception

· Meet and greet all customer / clients that visit the office

· Offer tea / coffee on arrival

· Manage visitors register book

· Answering of phone calls promptly and in a professional manner, taking down of messages and passing them on to the right person

· Ensure meeting rooms and visitor area are tidy at all times

· Collect / post / sort / distribute mail on a daily basis

· Organise and cater morning tea / lunches / drinks for meetings as required by staff

Administration

· Bookings – Iron Mountain (records archival service provider) Couriers, TNT, FedEx, and Mail

· Book, coordinate and manage (via outlook calendars) meetings and logistics for client meetings including boardroom / meeting room preparation

· Prepare staff anniversary certificate and birthday list for the monthly morning teas

· Ensure all Facilities related SOPs are updated on a timely basis

Office Support

· Maintaining the cleanliness of the office and kitchen areas

o Kitchen duties:

§ Ensure that cleaning company has done cleaning according to cleaning scope as agreed (checklist is provided)

§ Pack and unpack dishwasher daily

§ Ensure tea, coffee, sugar are stocked daily

§ Conduct mini fridge clean weekly – wipe down and throw away stale food (notify staff prior to starting)

§ Pack away fruit into fruit bowl

§ Ensure biscuits are provided daily for staff

o Keep an inventory of office supplies (e.g. toner cartridges, stationary) including kitchen items (e.g. milk, fruit, biscuits, etc.)

o Order office supplies as required

o Set up system for security passes for office (visitor passes, lost passes, temporary passes etc.)

o Organise business card / set up for new starters

o Stock up printers daily with paper

o Purchasing of goods for events as required

o Will be a designated Fire Warden for the front office

o Liaise and coordinate with office service providers as required (e.g. cleaners / confidential waste management)

Accounts

· Scanning invoices to Finance for processing

· Filing of invoices for audit requirement

Person Specification:

Knowledge/Experience:

Essential Experience Required;

· Previous office administration/reception experience required.

· Excellent telephone manner, with good people/customer services skills.

Desirable Experience Required;

· Accounts experience

· Events coordination

Skills:

Essential Skills Required;

· Microsoft office skills.

· Ability to prioritise and organise

· Ability to work to deadlines and multi task

· Customer services skills

· Good English spoken and written communication skills

Competencies:

· To be able to work autonomously / independently and as part of a team

· Is self-motivated, proactive and shows initiative

Organised and efficient

本公司由中国电子科技网络信息安全有限公司控股，专业从事通信保密，信息安全及公共安全产品进出口业务及国外项目系统集成。为满足企业发展的需要，我们诚挚地邀请精英人士加入我们的团队，我们将搭建广阔的舞台实现你事业的梦想；给予长期的培训让你更加优秀；并提供行业一流薪酬。