北京招聘

职位描述：

Position: Team Assistant_ ITP (Contractor)

Division/Department: HR, Orga. & ITP

Location: Beijing

Main goals and objectives:

This position ensures…

? Full secretarial and administrative duties for and on behalf of the Department Manager maintaining a high degree of confidentiality.

? Supports and provides assistance to all members of the team if required.

? An active role as a member of the team working independently and conjunction with the Department Manager

Your Responsibilities:

1. Secretarial and administrative duties for CIO Region China

? Autonomous management of CIO’s schedule

Manage Outlook Calendar for CIO Region China

Manage signature inbox/outbox for CIO Region China

Coordinate the business trip for CIO Region China

? Determining which documentation reaches CIO to ensure the most effective use of his time and filtering documentation without relevant requirements

? Evaluating which random demands require the involvement of the CIO and then to facilitate this

? Initiating the distribution of information to relevant managers, facilitating the execution of tasks, thus improving overall operating efficiencies

? Responsible for the collection of documentation/information for discussion and action

? Operate, maintain and control an effective “follow-up” system, essential in terms of what is required in order to meet the various deadlines of CIO

2. Department administration

? Responsible for the organization of department meetings, completion and distribution of the agenda

? Documenting decisions, writing and circulating minutes, follow-up systems

? Responsible for controlling signatures, taking policy into account

? Forward internal announcements and information

? Interfacing with HR, Admin and handling external enquiries related to various departments requirements

? Coordinate stock and procure stationary/office materials and office equipment

? Align with HR for new and updated internal trainings

? Organise the Team Buildings

3. Knowledge management

? Coordinate the establishment of IT Academy and IT Curriculum

? Develop and maintain knowledge database

? Conceptualize trainings/onboarding programs (training concept)

Our Requirements:

Necessary education:

? University degree, secretarial diploma or relevant experience on the job

Personal skills:

? Strong communication skills, customer focused with an positive attitude

? Team working experience

? Friendly and welcoming personality

Working experience (in years):

? Assistant experience to department head required (incl. internship)

Remarks (Language, IT Knowledge, Certificates etc.):

? English skill oral and written

? German skill oral and written (nice to have)

? Familiar with all known Microsoft Programs, excellent skills in PowerPoint, Excel etc.

What we offer:

? Strong brands, excellent products and image

? Performance oriented competitive compensation & benefits package

? Professional career development & qualification

? Good management, team work, open communication & feedback

? International working environment & global network

? Attractive work, health programs & work-life balance

Join us and become a part of the Volkswagen Family - We are looking forward to welcome you on board!

Please send your application in English to: Volkswagen.HR@volkswagen.com.cn with subject “channel name (where you find this job posting) - applicant name - current company - current position- applied position”.

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Volkswagen Group China

Volkswagen Group is one of the earliest and most successful international partners of China’s automobile industry. The Group has grown together with China’s auto industry, overcoming many challenges and achieving significant growths, during the 30 years’ partnership with China.

As early as 1978, Volkswagen Group started contacts with China. The first Santana was produced in Shanghai in April 1983. In October 1984, Shanghai Volkswagen Corporation Ltd, the first joint venture of Volkswagen Group in China, laid foundation in Shanghai. In February 1991, FAW-Volkswagen Corporation Ltd was established in Changchun, creating Volkswagen Group’s second joint venture in China.

The business scope of Volkswagen Group in China includes the production, sales and services of complete vehicles and parts, such as engines and transmissions. All of the Group auto brands — including Volkswagen, Audi, SKODA, SEAT, Bentley, Bugatti, Lamborghini, Porsche, Ducati, Volkswagen Commercial Vehicles, Scania and MAN — have a business presence in China through Volkswagen Group China and its subsidiaries.