Document Controller / Team Secretary
EC Harris 克力思咨询
- 公司规模：50-150人
- 公司性质：外资(非欧美)
- 公司行业：建筑/建材/工程
职位信息
- 发布日期：2012-08-11
- 工作地点：广州
- 招聘人数：1
- 工作经验：一年以上
- 职位类别：行政专员/助理 图书管理员/资料管理员
职位描述
Job Role:
· The role requires a proactive, competent and highly professional candidate. Will be able to create good working relationships with a range of personalities.
· To provide general secretarial and administrative support to the project team.
· The role will also require the individual to work closely with the Support Team to provide general secretarial and administrative support to the overall business.
Responsibilities:
· Support to pick-up phones and forward calls
· Organize team travel arrangements
· Preparation of agenda / papers for circulation at meetings / minutes / reports
· Prepare meeting minutes for regular (bi-weekly) team meetings
· Maintain a log of all clients and projects that the team is involved in; update this on a bi weekly basis.
· Audio / copy typing of letters, memos, reports etc.
· Photocopying / faxing
· Ensure all Marketing and Sales material issued is of high standard
· Support team in ensuring that all compliance processes are followed (eg SDMP, SDR, Agresso etc)
· Compiling reports and presentations for the team
· Responsible for ensuring all documents issued to clients (reports, emails, memos, letters proposals) are of high quality (check spelling, layout, presentation, formatting etc), standardised where possible and meet the ECH "brand standards" (ECH colours, font, formatting, logos etc)
· Fully understand and own the ECH formatting brand standards for all output issued externally
· Overseeing the smooth running of the administration support for Shanghai and ensuring that the team members are adequately supported
· Support team in delivering excellent service by collating and managing proposal documents
· Proactive coordination of all administration procedures, guidelines and cut-off dates to ensure smooth running of administration for the team (monthly resource schedules, CVs, Project Appraisals, Project Insights etc)
· Apply and issue non retail banking invoice and ensure payment is make on time
Other:
· Other duties as per instruction.
· The role requires a proactive, competent and highly professional candidate. Will be able to create good working relationships with a range of personalities.
· To provide general secretarial and administrative support to the project team.
· The role will also require the individual to work closely with the Support Team to provide general secretarial and administrative support to the overall business.
Responsibilities:
· Support to pick-up phones and forward calls
· Organize team travel arrangements
· Preparation of agenda / papers for circulation at meetings / minutes / reports
· Prepare meeting minutes for regular (bi-weekly) team meetings
· Maintain a log of all clients and projects that the team is involved in; update this on a bi weekly basis.
· Audio / copy typing of letters, memos, reports etc.
· Photocopying / faxing
· Ensure all Marketing and Sales material issued is of high standard
· Support team in ensuring that all compliance processes are followed (eg SDMP, SDR, Agresso etc)
· Compiling reports and presentations for the team
· Responsible for ensuring all documents issued to clients (reports, emails, memos, letters proposals) are of high quality (check spelling, layout, presentation, formatting etc), standardised where possible and meet the ECH "brand standards" (ECH colours, font, formatting, logos etc)
· Fully understand and own the ECH formatting brand standards for all output issued externally
· Overseeing the smooth running of the administration support for Shanghai and ensuring that the team members are adequately supported
· Support team in delivering excellent service by collating and managing proposal documents
· Proactive coordination of all administration procedures, guidelines and cut-off dates to ensure smooth running of administration for the team (monthly resource schedules, CVs, Project Appraisals, Project Insights etc)
· Apply and issue non retail banking invoice and ensure payment is make on time
Other:
· Other duties as per instruction.
公司介绍
克力思成立于1911年，总部位于伦敦，是一家领先的国际化建筑咨询公司。主要为房地产 交通运输 水利设施和工厂基础设施提供战略运营策略 造价 项目计划和管理等综合服务 我们在全球27个国家拥有超过46家全资子公司，约3000名员工。
2011年10月，克力思加入荷兰阿凯笛思集团。阿凯笛思是一家全球化市政管理公司，专为基础设施 水处理、环境和建筑提供咨询设计 工程建造及项目规划管理等服务，在全球拥有超过1.9万名员工，年销售额达23亿欧元
更多信息请访问：www.echarris.com www.arcadis.com
EC Harris was established in 1911, with head quarter in London. EC Harris is a leading international Built Asset Consultancy. We act as trusted advisors to clients – in planning and executing strategies that optimize the construction, operation, use and ownership of built assets. EC Harris has presence in 27 countries with over 3000 employees in 46 offices globally.
In Oct. 2011, EC Harris joined ARCADIS which is an international company that provides consultancy, design, engineering and management services in the fields of Infrastructure, Water, Environment and Buildings. With 19,000 people worldwide and ? 2.3 billion in revenues, the company has an extensive international network that is supported by strong local market positions.
2011年10月，克力思加入荷兰阿凯笛思集团。阿凯笛思是一家全球化市政管理公司，专为基础设施 水处理、环境和建筑提供咨询设计 工程建造及项目规划管理等服务，在全球拥有超过1.9万名员工，年销售额达23亿欧元
更多信息请访问：www.echarris.com www.arcadis.com
EC Harris was established in 1911, with head quarter in London. EC Harris is a leading international Built Asset Consultancy. We act as trusted advisors to clients – in planning and executing strategies that optimize the construction, operation, use and ownership of built assets. EC Harris has presence in 27 countries with over 3000 employees in 46 offices globally.
In Oct. 2011, EC Harris joined ARCADIS which is an international company that provides consultancy, design, engineering and management services in the fields of Infrastructure, Water, Environment and Buildings. With 19,000 people worldwide and ? 2.3 billion in revenues, the company has an extensive international network that is supported by strong local market positions.