北京招聘

Contact: yanmi.duan@oracle.com

Job Title Facilities Specialist 1
Organization Name Real Estate and Facilities

Department Description
Real Estate & Facilities (RE&F) manages Oracle owned and leased properties around the world. In addition to providing and maintaining a quality work environment and facility services, RE&F oversees construction projects related to opening, closing and renovating office locations.

Brief Posting Description
Provide effective space planning, building, and office management services for economy of operation and maximum usage of facilities and equipment. Work with external vendors to develop and implement facilities plans. Review vendor contracts, onsite vendor performance, timely work order completion, and construction related activities. Prepare and monitor annual property budget and other related costs in facility planning.
This position will interface with both senior management as well as individual contributors.

Detailed Description
As a member of our building services team, you will assist the building site manager, for owned locations, in all aspects of daily operations. This may include managing Oracle*s usage of office space and equipment. Ensure adherence to company facility standards and specifications of building and safety codes. Reviews and estimates design costs including equipment, installation, labor, materials, preparation, and other related costs. Prepare and monitor annual budget. Prepare expense estimate comparisons, benchmarking, vendor RFPs and onsite management of building amenities such as fitness center and cafe.

Job Requirements
Work involves some problem solving with assistance and guidance in understanding and applying company policies and procedures.
Excellent communication skills. Familiarity with email and MS Office applications is essential.
Willing to function as after hours contact for facilities emergencies and be accessible via phone or pager.
Typically graduate or equivalent with 0 - 2 years prior facilities or property assistant experience.

SPECIFIC RESPONSIBILITIES
l Manage the Facilities operational aspects which including office services and facilities operation and maintenance program provided by contractors and vendors up to expectations and satisfaction ;
l Communicate discrepancies, non-compliances, quality issues and exceptions to Manager and service supplier on a timely basis to ensuring all office services issues are resolved promptly
l Set up annual preventive maintenance plan for all facilities equipments; Coordinate all maintenance schedules, renewals, payments and site visits
l Maintain adequate inventory of general office supplies including supplies for office equipment.
l Obtain vendor price quotes, seek to identify cost effective purchasing alternatives .prepare purchase requisitions with accompanying justification via web;
l Ensure all purchasing agreements/service contracts with various vendors are engaged and documented accordingly
l Monitor & verify vendor payment status to ensure purchase orders are not over-billed and vendors receive timely payment to avoid disruption in service.
l Update space assignments into Oracle Property Manager monthly, making sure data is current and accurate as well as running reports to identify duplicate or missing assignments
l Regularly liaise with LOB Heads to gather headcount projection, space requirements and updates space capacity plan on quarterly base
l Function as a liaison between Oracle, building property manager, and other vendors on any issues like temperature issue, renewal of monthly/quarterly season parking, as well as repairs and adjustments on as needed basis
l Reviews and estimates facilities operation costs including various of office services, office supplies, equipment purchasing and maintenance program. Create FY Budgets and follow internal audit recommendations with appropriate bidding.
l Logistic arrangement for new and exiting employees, which includes badges, seat signage, DID number, desk keys etc
l Provide regular standard reports as requested by the Facilities Manager.
l Handle facilities related duties when being assigned.

RELEVANT EXPERIENCE and TRAINING
l Minimum College Level with at 3-5 years office management experience in a large MNC corporation
l Excellent problem solving skills
l Good interpersonal and conflict resolution skills
l Understanding of office procedures and property management responsibilities
l Analytical skills
l Excellent organizational skills and follow through on task assignments
l Ability to work independently with minimal supervision and handle multiple tasks
l Ability to use effective time management skills
l Responsiveness to customer requests/service issues
l Development of work processes and elimination of unnecessary or redundant steps
l Ability to interact with all levels within the company, regular interaction with external customers and vendors
l Ability to accurately complete tasks within specified deadlines
l Ability to assign appropriate level of urgency to specific situations, especially relative to action requests generate by upper management.
l Organized, detail-oriented and refined time management skills;
l Proficient in E-Mail, MS Word, MS Excel;
l Good command of both written & spoken English.

Oracle (NYSE: ORCL) was established in 1977 and is headquartered in Redwood Shores, California, USA. Oracle, a global provider of enterprise cloud computing, is empowering businesses of all sizes on their journey of digital transformation. The Oracle Cloud offers a complete suite of integrated applications for Sales, Service, Marketing, Human Resources, Finance, Supply Chain and Manufacturing, plus Highly-Automated and Secure Generation 2 Infrastructure featuring the Oracle Autonomous Database.
Oracle entered China in the 1980s with its first office in Beijing. Today, Oracle has a presence in almost every province, autonomous region and municipality with 22 branch offices, five research and development centers, an extensive Oracle Partner Network as well as various community projects. In China, Oracle has more than 25,000 customers, 1,500 partners, and over 5,000 employees. For more information about Oracle (NYSE: ORCL), please visit us at www.oracle.com or www.oracle.com/cn
甲骨文公司(NYSE：ORCL)创立于1977年，总部位于美国加利福尼亚州红木城。甲骨文是一家全球性的企业云服务提供商，致力于赋能各种规模的企业的数字化转型之旅。Oracle云在销售、服务、市场营销、人力资源、财务、供应链和制造领域提供全面的集成应用，及基于Oracle自治数据库打造的具有高度自治能力和安全性的第二代基础设施。
二十世纪八十年代，甲骨文进入中国市场，在北京设立了首家中国办事处。而今，甲骨文的业务已几近覆盖中国所有的省、自治区与直辖市——我们在中国建立了22个分支机构、5个研发中心、规模庞大且弥足珍贵的合作伙伴网络，开展了多种多样的社区计划。在中国，甲骨文拥有超过2.5万家客户、1500家合作伙伴和超过5000名员工。如需了解更多关于甲骨文公司的信息，请访问：www.oracle.com或www.oracle.com/cn