Assistant Finance Manager, Compliance
北京智杰通途管理咨询有限公司
- 公司行业：专业服务(咨询、人力资源、财会)
职位信息
- 发布日期：2015-03-27
- 工作地点：北京
- 招聘人数：若干
- 工作经验：5-7年
- 学历要求：本科
- 职位月薪：面议
- 职位类别：其他
职位描述
Key areas of responsibility:
？ People Management - Build a competent and motivated team, via clear performance measurement targets, and job design, at the same time supporting each other and other fin functions
？ Financial management and cost controlling – Ensure smooth management of accounts payable & cost controlling to sales regions, compliance of financial policies, accounting standard as well as tax law.
？ Compliance of Business Ethics (New) – Build up business ethics culture in compliant with FCPA, RDPAC code and BE SOP in company China through training, consulting, and audit as well as case investigation.
？ Continuously improvement of the work procedures - ensure the optimal AP performance being delivered in the most efficient and effective manners.
Main job tasks:
1. People management(This is a dual role for both Fin partner and a team manager)
？ Support Finance Manager to recruit, retain, and train the right personnel
？ Ensure good job design and task allocation among team members so that to ensure all set KPIs are realized
？ Facilitate the team as one Fin person among different region, through standard massages, communication and working procedures
？ Hold regular discussions and coach with personnel to understand their work and needs (including IDP), and ensure timely and adequate guidance be provided to team members
？ Lead “walk out of box” initiatives to plan for accounting colleagues to work side-by-side our internal customers, and to benchmark the external best practices in financial management among external companies within China
2. Financial management and cost controlling:
？ Support Business Expense & Compliance Through Expense Review
？ To review personal reimbursement and vendor payment application for responsible departments/sales region within defined timeline
？ To ensure correct accounting treatment in accordance with Global Accounting Definition and required local regulations
？ To ensure tax compliance including individual income tax (IIT) for HCP, input VAT, enterprise income tax (EIT) compliance with PRC regulations
？ To ensure the compliance upon sufficient supporting documents are in line with Novo Nordisk finance policies and Business Ethics through expense review and communicate with internal employee with rejection reason.
？ To support year-end PWC audit for expense parts and Sarbox audit for ‘month/year end closing’ sub-process and ‘payment’ sub-process
？ To support annual Global Internal Audit for Business Ethics with no material findings from the perspective of supporting documents
？ To meet all deadline for month/year end closing so that to well support reporting team for regular closing
？ Support Business Spending Control by Professional Analysis & Controlling
？ To communicate with responsible department/region for monthly expense accrual and make correct posting in SAP
？ To analyze monthly Cost Follow Up (CFU) report and comment to fluctuation upon actual realization or budget
？ To work with Sales Directors, Sales Regional Directors and Directors in Non Sales Department on department cost analysis and follow up with valuable actions
？ To well manage employee cash advance to ensure either all cash advance can be collected from resigned employees or final payment will be settled down within a reasonable period to all employees or service suppliers. Besides, to take responsibility to implement annually cash advance confirmation within Novo Nordisk China hence to support year-end PWC audit
？ To manage responsible department/regional expense to meet defined budget without surprise, as well as to assist business department/region to establish a channel to well manage their expenses
？ To prepare monthly ‘financial update’ to responsible department/region, to support business dept with a comprehensive view in financial and compliance areas so that to make alignment between business and Finance department
？ To involve and provide other professional analysis which are set by Finance Management or line manager, such as Credit Card Usage Analysis, Promotional Expense Channel Analysis, etc., so that to enhance the effectiveness of expenditure and make all spending transparent therefore to add value to core business
？ To coach managers in business department/region, especially new managers for expenditure management, to assist them to be familiar with financial reports, consequently to well manage their budget and business
3. Compliance of Business Ethics (New)
？ Build up business ethics culture in compliant with FCPA, RDPAC code and BE SOP in Novo Nordisk China through training and consulting.
？ To provide day-to-day professional consultation to responsible department/ region via either phone call supports or face to face consultation
？ To provide feedback regarding to non-compliance issues to responsible department/region, including follow up with valuable action plan to ensure agreed KPIs realized
？ To organize face to face training to responsible department/region to clarify financial policy and business ethic policy
？ Develop new technology – webex – to facilitate higher coverage of training and communication, especially to let sales reps of rural area have the access to BE policy training (New).
？ To visit sales team, remote office or key suppliers in all cities within China, to coach employee or vendor to be familiar with NN policy and Business Ethical requirements, to clarify any doubt in this regard
？ Support/involve to internal co-operation projects with sales team to add value to the business, especially in Business Ethics perspective
？ Perform audit against expense claim and marketing activities as well as case investigation to ensure a BE compliant environment in Region China (New)
？ Perform on-site spot check to audit the consistency between activities applied and the actual performance and the compliance of BE policy
？ Carried out expense analysis and review against sales reps with high exception ratio of picture spot check, and perform on-site spot check to regions with high exception ratio;
？ Launch speaker fee management policy at company level, perform post audit to ensure full compliant of the policy, periodical update and feedback to business department regarding the performance.
？ Conduct case investigation against suspicious trend and expense reimbursement to identify incompliant issue and prevent it from happening again.
？ Cross functional collaboration with legal team to perform case investigation and spot check, further to ensure a BE compliant environment in Region China.
？ Develop reports and systems to facilitate expense analysis and case investigation.
？ Systematic one to one communication with sales rep regarding reasons and issues detected during reimbursement, overdue, private use of company card, etc.
4. Continuously improvement of the work procedures
？ Continuous improve the AP process including optimizing the reimbursement system for business need, improving AP review procedures, updating better policies and tools, to achieve higher level of productivity in the work
？ Proactively work with cross functions to provide more value added
Work proactively with other teams across functions in company, to provide more value added
？ Other ad hoc tasks assigned by line manager or Finance Management
Qualifications:
(minimum requirements)
？ (+China CPA)
？ (+Internationally recognized professional degree e.g. ACCA, CIA, etc)
？ Fluency in both written & spoken English
？ Good communication, especially presentation skills
Education:
？ Bachelor degree of Financial Accounting in top Chinese university.
Professional experience:
？ Minimum 5 years of post-graduation working experience
？ Working experience in a Big-4 CPA firm, or MNC companies.
Supplementary job description:
Degree of independent decisions:
？ Authority to decide and act on decisions that impact the own team, roughly 70% of independent decisions can be made in this position, especially re financial analysis (expense & distribution info) – as well as dealing with related stakeholders
？ Main activities are coordinated with the Finance Manager, Compliance and Finance Director/VP and Senior Management of DBD.
Level of innovation:
High level of innovation is required for below:
？ Innovation and initiative is required to develop the business by continuously improving analysis platform, work procedures, and better policies, finance systems, to achieve higher level of productivity.
？ Problems and issues are multi-dimensional, requiring solutions within all dimensions - operational, financial and people-related
？ Able to translate above into well coordinated actions among different departments, hence to lead value-adding improvements!
Main stakeholders:
？ management
？ employees (as internal customers) of all levels
？ HQ finance;
？ All departments, especially DBD;
？ Some external customers, i.e. auditors, consultants
Degree of influence on departmental / function / results:
？ Significant influence on affiliate results, especially at business ethical culture built up and compliance level
？ Direct influence on Finance operation results including auditing, compliance
？ Key role in ensuring Simplicity by coordinating different functions hence to focus efforts on necessary areas and accordingly improving Productivity and Effectiveness of these function
Communication / Interaction with others internally or externally:
？ Communication and interaction with both internal and external stakeholders
？ Managing relationships with local stakeholders requires a broad range of communication approaches, e.g. presentations, meetings, entertainment and negotiations
Describe the scope of the job in terms of working away from the home country :
？ App. 80% of the job is performed in Region China Beijing office
？ App. 20% domestic travel for meetings and auditing, mainly domestically travel around 9 sales regions
Additional description
Specific personal and job related demands:
？ Demonstration of confidence and leadership characters
？ Result driven
？ Integrity
？ Strong execution performance
？ Pleasant personality, and ability to work with personnel of different levels
？ Good persuasion and communication skills, and be firm in professional standing
？ Team spirit, and experience working in a team
？ Track records of meeting deadlines, and working under pressure
？ (+Willing to accept 50% domestic travel)
Competency Profile:
Demonstrated Ability in
？ Results Focus
？ Professional expertise
？ Customer Oriented
？ Teamwork and Collaboration
？ Communication Effectively
？ Planning & Organizing
？ Integrity
Derailers:
？ Arrogance, self centred, opinionated
？ Lack of energy, passiveness
？ Not delivering results
？ Lack of flexibility
？ Lack of assertiveness, confidence
？ People Management - Build a competent and motivated team, via clear performance measurement targets, and job design, at the same time supporting each other and other fin functions
？ Financial management and cost controlling – Ensure smooth management of accounts payable & cost controlling to sales regions, compliance of financial policies, accounting standard as well as tax law.
？ Compliance of Business Ethics (New) – Build up business ethics culture in compliant with FCPA, RDPAC code and BE SOP in company China through training, consulting, and audit as well as case investigation.
？ Continuously improvement of the work procedures - ensure the optimal AP performance being delivered in the most efficient and effective manners.
Main job tasks:
1. People management(This is a dual role for both Fin partner and a team manager)
？ Support Finance Manager to recruit, retain, and train the right personnel
？ Ensure good job design and task allocation among team members so that to ensure all set KPIs are realized
？ Facilitate the team as one Fin person among different region, through standard massages, communication and working procedures
？ Hold regular discussions and coach with personnel to understand their work and needs (including IDP), and ensure timely and adequate guidance be provided to team members
？ Lead “walk out of box” initiatives to plan for accounting colleagues to work side-by-side our internal customers, and to benchmark the external best practices in financial management among external companies within China
2. Financial management and cost controlling:
？ Support Business Expense & Compliance Through Expense Review
？ To review personal reimbursement and vendor payment application for responsible departments/sales region within defined timeline
？ To ensure correct accounting treatment in accordance with Global Accounting Definition and required local regulations
？ To ensure tax compliance including individual income tax (IIT) for HCP, input VAT, enterprise income tax (EIT) compliance with PRC regulations
？ To ensure the compliance upon sufficient supporting documents are in line with Novo Nordisk finance policies and Business Ethics through expense review and communicate with internal employee with rejection reason.
？ To support year-end PWC audit for expense parts and Sarbox audit for ‘month/year end closing’ sub-process and ‘payment’ sub-process
？ To support annual Global Internal Audit for Business Ethics with no material findings from the perspective of supporting documents
？ To meet all deadline for month/year end closing so that to well support reporting team for regular closing
？ Support Business Spending Control by Professional Analysis & Controlling
？ To communicate with responsible department/region for monthly expense accrual and make correct posting in SAP
？ To analyze monthly Cost Follow Up (CFU) report and comment to fluctuation upon actual realization or budget
？ To work with Sales Directors, Sales Regional Directors and Directors in Non Sales Department on department cost analysis and follow up with valuable actions
？ To well manage employee cash advance to ensure either all cash advance can be collected from resigned employees or final payment will be settled down within a reasonable period to all employees or service suppliers. Besides, to take responsibility to implement annually cash advance confirmation within Novo Nordisk China hence to support year-end PWC audit
？ To manage responsible department/regional expense to meet defined budget without surprise, as well as to assist business department/region to establish a channel to well manage their expenses
？ To prepare monthly ‘financial update’ to responsible department/region, to support business dept with a comprehensive view in financial and compliance areas so that to make alignment between business and Finance department
？ To involve and provide other professional analysis which are set by Finance Management or line manager, such as Credit Card Usage Analysis, Promotional Expense Channel Analysis, etc., so that to enhance the effectiveness of expenditure and make all spending transparent therefore to add value to core business
？ To coach managers in business department/region, especially new managers for expenditure management, to assist them to be familiar with financial reports, consequently to well manage their budget and business
3. Compliance of Business Ethics (New)
？ Build up business ethics culture in compliant with FCPA, RDPAC code and BE SOP in Novo Nordisk China through training and consulting.
？ To provide day-to-day professional consultation to responsible department/ region via either phone call supports or face to face consultation
？ To provide feedback regarding to non-compliance issues to responsible department/region, including follow up with valuable action plan to ensure agreed KPIs realized
？ To organize face to face training to responsible department/region to clarify financial policy and business ethic policy
？ Develop new technology – webex – to facilitate higher coverage of training and communication, especially to let sales reps of rural area have the access to BE policy training (New).
？ To visit sales team, remote office or key suppliers in all cities within China, to coach employee or vendor to be familiar with NN policy and Business Ethical requirements, to clarify any doubt in this regard
？ Support/involve to internal co-operation projects with sales team to add value to the business, especially in Business Ethics perspective
？ Perform audit against expense claim and marketing activities as well as case investigation to ensure a BE compliant environment in Region China (New)
？ Perform on-site spot check to audit the consistency between activities applied and the actual performance and the compliance of BE policy
？ Carried out expense analysis and review against sales reps with high exception ratio of picture spot check, and perform on-site spot check to regions with high exception ratio;
？ Launch speaker fee management policy at company level, perform post audit to ensure full compliant of the policy, periodical update and feedback to business department regarding the performance.
？ Conduct case investigation against suspicious trend and expense reimbursement to identify incompliant issue and prevent it from happening again.
？ Cross functional collaboration with legal team to perform case investigation and spot check, further to ensure a BE compliant environment in Region China.
？ Develop reports and systems to facilitate expense analysis and case investigation.
？ Systematic one to one communication with sales rep regarding reasons and issues detected during reimbursement, overdue, private use of company card, etc.
4. Continuously improvement of the work procedures
？ Continuous improve the AP process including optimizing the reimbursement system for business need, improving AP review procedures, updating better policies and tools, to achieve higher level of productivity in the work
？ Proactively work with cross functions to provide more value added
Work proactively with other teams across functions in company, to provide more value added
？ Other ad hoc tasks assigned by line manager or Finance Management
Qualifications:
(minimum requirements)
？ (+China CPA)
？ (+Internationally recognized professional degree e.g. ACCA, CIA, etc)
？ Fluency in both written & spoken English
？ Good communication, especially presentation skills
Education:
？ Bachelor degree of Financial Accounting in top Chinese university.
Professional experience:
？ Minimum 5 years of post-graduation working experience
？ Working experience in a Big-4 CPA firm, or MNC companies.
Supplementary job description:
Degree of independent decisions:
？ Authority to decide and act on decisions that impact the own team, roughly 70% of independent decisions can be made in this position, especially re financial analysis (expense & distribution info) – as well as dealing with related stakeholders
？ Main activities are coordinated with the Finance Manager, Compliance and Finance Director/VP and Senior Management of DBD.
Level of innovation:
High level of innovation is required for below:
？ Innovation and initiative is required to develop the business by continuously improving analysis platform, work procedures, and better policies, finance systems, to achieve higher level of productivity.
？ Problems and issues are multi-dimensional, requiring solutions within all dimensions - operational, financial and people-related
？ Able to translate above into well coordinated actions among different departments, hence to lead value-adding improvements!
Main stakeholders:
？ management
？ employees (as internal customers) of all levels
？ HQ finance;
？ All departments, especially DBD;
？ Some external customers, i.e. auditors, consultants
Degree of influence on departmental / function / results:
？ Significant influence on affiliate results, especially at business ethical culture built up and compliance level
？ Direct influence on Finance operation results including auditing, compliance
？ Key role in ensuring Simplicity by coordinating different functions hence to focus efforts on necessary areas and accordingly improving Productivity and Effectiveness of these function
Communication / Interaction with others internally or externally:
？ Communication and interaction with both internal and external stakeholders
？ Managing relationships with local stakeholders requires a broad range of communication approaches, e.g. presentations, meetings, entertainment and negotiations
Describe the scope of the job in terms of working away from the home country :
？ App. 80% of the job is performed in Region China Beijing office
？ App. 20% domestic travel for meetings and auditing, mainly domestically travel around 9 sales regions
Additional description
Specific personal and job related demands:
？ Demonstration of confidence and leadership characters
？ Result driven
？ Integrity
？ Strong execution performance
？ Pleasant personality, and ability to work with personnel of different levels
？ Good persuasion and communication skills, and be firm in professional standing
？ Team spirit, and experience working in a team
？ Track records of meeting deadlines, and working under pressure
？ (+Willing to accept 50% domestic travel)
Competency Profile:
Demonstrated Ability in
？ Results Focus
？ Professional expertise
？ Customer Oriented
？ Teamwork and Collaboration
？ Communication Effectively
？ Planning & Organizing
？ Integrity
Derailers:
？ Arrogance, self centred, opinionated
？ Lack of energy, passiveness
？ Not delivering results
？ Lack of flexibility
？ Lack of assertiveness, confidence
公司介绍
北京智杰通途管理咨询有限公司诚聘