北京招聘

TITLE

Contract Manager

BUSINESS UNIT

Corporate Solutions – Project & Development

Services

REPORTING TO

Functional to Project Manager

DIRECT REPORT POSITIONS

TBC

JOB RELATIONSHIPS

Internal

Project team, PDS management team

External

Client Manager, Consultant (QS, Design, Jianli etc.), Supplier, Contractors

POSITION GOALS

Responsible for contract management and cost control of projects. Deliver the project within budget.

DUTIES & RESPONSIBILITIES

Project cost management plan

- Establish a cost control system to identify increases in costs, both incurred and anticipated, so that timely action may be taken to remain in budget and agree with Client. Use the QS to verify any related costs.

- Instruct the Quantity Surveyor to develop cost plans for each stage of the project and roll up for the entire project cost.

- Manage value engineering process

- Prepare and monitor the cost planning against Client approved budget.

- Keep update with market information about material price

Risk management

- Establish risk plan to identify potential risk, indicate the impact and advice on risk mitigation

- Contingency policy management

Bidding & procurement management

- Establish project procurement strategy with Client based on specific project information and Client’s standard procurement policies. Outline the procurement packages and requirement

- Establish and manage the competitive tendering and selection process

- Research JLL VMS Platform for vendor’s / supplier’s capabilities, identify a pool of candidate vendors / suppliers for project consideration

- Prepare questionnaire for the potential consultant, contractor and vendors, complete the pre-qualification

- Develop standard contract documentation to include Client corporate standards guidelines and all commercial terms for the project.

- Review work completed by Quantity Surveyor, including budgets, bill of quantities etc.

- Consolidate the tender documentation

- Evaluate the bidder’s proposal

- Assist in the negotiation of contracts with an optimum mix of price and quality

- Assess the quotations submitted and selecting the bidders with which the commercial/financial negotiations may be conducted

- Set targets as to the result to be achieved in price negotiation

- Conduct the cost and contract negotiations at the appropriate management level

- Assist to negotiate contract terms, pricing and payment schedule, ensuring that the agreements with the vendors / suppliers are commercially advantageous

- Detail commercial assessment

- Complete tender report and provide the recommendation

- Prepare and issue LOAs, POs and formalize agreements with all finalized contractors/vendors

- Compliance with JLL procurement planning and transparency frameworks

Post-contract management

- Monitor and manage claims from contractors.

- Monitor and participate as key person in negotiation and settlement of all disputes between client and contractors

- Monitoring compliance with client and ensuring that all contractors are administered in accordance with the contract and project controls

- Develop any variation forms and verify costs with the QS prior to submitting for approval to Client.

- Manage cash flow and budget in conjunction with QS.

- Provide cost reports at regular intervals, giving forecasts of final costs, including costs of variations and the cost implications of extensions of time, and forecast completion dates.

- Certify and forward invoices to client for approval.

- Monitor payment schedule for vendors, consultants, suppliers and contractors.

- Maintain all records on the development of the budget

- Prepare final account documentation and agree settlements costs with all vendors and contractors. Use QS as necessary to manage verify final accounts.

- Manage Financial Handover and sign off by Client at the completion of the Project.

KEY PERFORMANCE

MEASURES

- See individual Performance Measurement Targets

EMPLOYEE SPECIFICATIONS

Education /Work Experience Requirement

- A degree in architectural, civil engineering, or project management related discipline or related field of formal education

- At least 10 years work experience and in excess of 3 years as cost/contract manager

Technical and Administrative Skills

- Familiar with China contract laws and tender process.

- Familiar with one of the international contracts, such as FIDIC or JCT contract.

Business Skills

- Familiar with China construction market, regulations and general practices.

- Understand the legal environment for each project and be able to direct project avoiding any legal risks.

- Skilful in commercial negotiations with client, contractors, consultants and authorities.

- Demonstrate market analysis ability to identify right opportunities.

Interpersonal Skills

- Good communicator with client and vendors.

- Provide leadership to project cost/contract team.

- Ensure effective delegation of responsibility and authority.

- Create an environment where all Team members are encouraged to contribute.

COMPETENCIES

Understanding the business

- Very well versed in project products, systems, processes, tools and best practices

- Effectively uses all appropriate online systems and tools

- Able to handle complexity of site operations. 1x depth

- Manages project safety requirements and demonstrates a ‘safety first’ mindset

- General knowledge of key industries and local market

- Knowledge of both real estate and construction (or specialist) business / vendors

- Understands client’s business requirements

- Basic understanding of drivers that move margins at the site level

- Knows contractual, financial and time related goals as they relate to site operations

- Ensures follow-on business through flawless execution and delighted customers

Flawless execution & Results orientation

- Committed to flawless execution. Drives to achieve KPIs for the site

- Proactively seeks client feedback and acts on it. Receives positive customer feedback scores

- Implements “best in class” standards

- Proficiently manages multiple activities (including different people, vendors and resources) across the project to accomplish a goal

- Seen as a team player, cooperative

- Accepts the value of being part of a larger firm

- Encourages collaboration within and outside the team

- Willingly shares information and resources

- Actively supports both the JLL and PDS brand

- Demonstrates perseverance in the face of obstacles

- Maintains solution oriented mindset at all times

Problem Solving & Strategic Thinking Skills

- Demonstrates good understanding of the clients needs and develops sound solutions to address these

- Able to handle site-specific problems & delivers integrated solutions

- Quickly adapts to changing environment, displays positive attitude towards change

- Be able to handle ambiguity

- Can negotiate to generate risk assessed solutions

- Be able to address root causes of problems, not just symptoms

- Anticipates problems proactively and devises contingency plans

- Understands the strategic priorities set for the project

- Demonstrate mindset and ability to improve client service experience on the site

- Supports account or client specific change programs.

- Supports regional initiatives as required

- Actively contributes to local peer group and supports knowledge sharing within the account or client

Client Focus & Relationship Management

- Comprehensive knowledge of what’s happening on the project

- Demonstrates that s/he values and respects other people’s views

- Adopts style of interaction to client/situational needs

- Able to manage client expectation

- Able to resolve conflict at site level but maintain compliance within boundaries of established policies

- Understands client needs and knows how the firm delivers against these

- Builds and works to sustain lasting relationships with clients

- Is viewed as valuable resource by clients

- Demonstrates “client first” mindset

- Understands the CRM process

Communication & Presence

- Demonstrates credibility

- Clearly seen as being “in charge” of the site

- Earns the clients’ trust

- Respectful of people from different backgrounds

- Respects different points of view as being as valid as own

- Understands and can apply JLL ethical goals

- Articulates ideas and facts clearly, logically and concisely in oral and written communication

- Manages detail appropriately in reporting

- Actively listens to others and has patience to hear people out

- Can get message across and have desired effect

- Maintains calm when dealing with difficult clients / vendors

Leadership & People Development

- Well respected individual, leads by example

- Reactive, responsive, visible, approachable

- Invites exchange of opinions and ideas

- Shares information proactively

- Manages performance and self-development

- Engineers situations for team members to practice and demonstrate new skills

- Motivates project member to give their best

- Upholds the firm’s values and culture