北京招聘

Location: Shanghai

Position No.: 23005

Responsibilities:

• Deliver high quality executive support to the executives that he/she has been assigned to work for, maintaining privacy of executive and company.
• Maintain open dialogue with executives to understand expectations.
• Ensure quality, timeliness, and cost-effectiveness of arrangements/deliverables, and ensure that results meet executives' expectations, including for tasks outsourced to others.
• Communicate the status of arrangements/deliverables to executives including contingency plans and outstanding items.
• Greet visitors (e.g, clients, customers, recruits, vendors) from Reception on behalf of the executives as required.
• Maintain executive preferences for travel resources. Maintain executives' calendar.
• Outsource projects/tasks to internal or external business service providers as appropriate.
• Create plan for coverage in your absence Adhere to standards and processes (e.g., telephone answering, documentation standards, space reservations).
• Support projects for the team operations in terms of presentation materials, distribution list maintenance, organizational chart maintenance and other projects as agreed to.
• Suggest methods to improve deliverables across all the activities detailed below.
• Flexibility in role to handle a growing, entrepreneurial environment and additional responsibilities as necessary

Administrative Support:

and resolve billing discrepancies (travel charges), charge code issues and time report issues.

• Perform o
• Locate and assist with completing standard Avanade process forms.
• Create and maintain paper-based and electronic files as needed (including archiving, retrieving, and deleting).
• Maintain detailed agenda for executives on a daily/hourly basis if requested by executives.
• Schedule and coordinate appointments/meetings, including extensive rescheduling; keep executives and others informed as needed.
• Research ther administrative tasks (e.g., send/receive faxes, assemble binders, photocopy) as necessary.

Travel Support:

• Coordinate complex travel arrangements with travel provider often involving multiple changes and destinations.
• Identify and handle all implications related to changes in travel plans.
• Work with travel provider to ensure travel arrangements are within Avanade policy.
• Verify accuracy and completeness of travel documents and plans and arrange for timely delivery.
• Ensure upgrades are requested in advance according to executive preference (where applicable).
• Forward changes to executive travel profiles to travel provider.
• Assist with documentation required to obtain work visas and passports.
• Ensure credit is obtained for unused tickets.

Meeting Coordination:

• Determine meeting date and time according to meeting participants' schedules and time zone considerations. Work with other attendees EA's where applicable.
• Submit requests for meeting space, appropriate equipment/technology, catering.
• Arrange accommodation and transportation, including central billing and obtaining group rates when appropriate.
• Contact meeting participants; handle responses.
• Draft and send meeting correspondence (e.g., agenda, invitation) with input and review by executive.
• Prepare and distribute meeting materials.
• Attend and support meeting, including taking minutes if requested.
• Follow up on action items and report status to executive/meeting attendees.
• Send follow-up correspondence (e.g., meeting minutes, action items).

Document Production:

• Prepare draft of non-routine correspondence according to Brand Guidelines (designated by Marketing) for signature by executive.
• Transcribe notes from various sources (e.g., conference calls, voicemail, flip charts).
• Prepare documents including advanced graphs, charts and boxes with text, photos, color effects and animation for executive and group projects as necessary.
• Suggest methods to improve deliverables.
• Coordinate requests according to Brand Guidelines (e.g., web design, video, complex multidimensional graphs) ensuring accuracy and completeness of arrangements/deliverables.
• Print, reproduce, assemble and distribute material, ensuring accuracy of deliverable.
• Proofread documents/materials for consistency, grammar, and spelling.
• Leads in the Support focus area. Provides Strategic Direction in the Administrative Duties focus area.
• Reviews/Validates in the, Policy Interpretation, Team Event Planning and Travel Planning focus areas.

Scope of work:

• Autonomy and Decision-making: Takes self-directed actions within defined broad goals and direction; Supports VP/GM; 1-2 individuals. Makes a variety of decisions, some complex in nature, affecting their own and others' work which have a major day-to-day impact. Deals with some confidential information medium complexity Special Projects.
• Daily Work: Contributes to defining goals and policies for their area of work and is responsible for achieving defined targets. Supports budget planning activities within their function.
• Impact and Contribution: Works independently to achieve objectives and deliver results that impact the success of the whole team; Peer reviews the work of others; Collaborates across teams and departments; Liaison for executive, upon request. Responsible for own performance - minimal supervision required
• Manages own time and organizes own workload on a daily and weekly basis.
• Managing People: Monitors, evaluates, seeks and provides feedback on the performance and outputs of team members; Identifies, coaches and develops key talent on administrative team, readily sharing skills, knowledge and information with colleagues

Avanade is a global IT consultancy dedicated to using the Microsoft platform to help enterprises achieve profitable growth. Through proven solutions that extend Microsoft products, Avanade helps enterprises increase revenue, reduce costs, and reinvest in innovation to gain competitive advantage.

We partner with our customers to create new products and services, serve their customers better, streamline operations, and optimize collaboration across all groups and boundaries. Our consultants deliver value according to each customer’s requirements, timeline and budget by combining insight, innovation and the talent of our global workforce, which includes an extensive offshore community of Microsoft technology experts.

Our unique connections with Accenture and Microsoft enhance our ability to deliver effective mission-critical solutions for organizations in all industries. A joint venture between Accenture and Microsoft, Avanade was formed to merge the strengths of both companies – Accenture’s consulting and Microsoft’s technology expertise – into a single company. Avanade is privately held.