北京招聘

Job Title: Team Secretary 部门秘书
Line Manager: Office Manager 办公室经理
Subordinate: N/A 无

Overall Objective / Purpose of the role:

• The role requires a proactive, competent and highly professional candidate. Will be able to create good working relationships with a range of personalities.
  积极、能干、高度专业化，与各方面人员建立良好的工作关系
• To provide general secretarial and administrative support to the project team.
  为项目团队提供秘书和行政支持
• The role will also require the individual to work closely with the Support Team to provide general secretarial and administrative support to the overall business.
  与支持团队紧密合作，为整体业务提供秘书和行政支持

Key Responsibilities / Accountabilities:

• Support to pick-up phones and forward calls
  接听、转接电话
• Organize team travel arrangements
  组织团队差旅行程安排
• Preparation of agenda / papers for circulation at meetings / minutes / reports
  安排会议议程，并记录会议纪要或报告
• Prepare meeting minutes for regular (bi-weekly) team meetings
  为定期（两周一次）团队会议准备会议纪要
• Maintain a log of all clients and projects that the team is involved in; update this on a bi weekly basis.
  实时维护团队涉及的客户和项目列表，并每两周更新
• Audio / copy typing of letters, memos, reports etc.
  输入、复印信件、备忘录、报告等
• Photocopying / faxing
  影印、传真
• Ensure all Marketing and Sales material issued is of high standard
  确保所有提供的招投标及物业拓展文件都符合高标准
• Support team in ensuring that all compliance processes are followed (eg SDMP, SDR, Agresso etc)
  支持团队，确保所有管理流程的执行（例如：SDMP、SDR、Agresso等）
• Compiling reports and presentations for the team
  为团队编写及准备报告和演示文稿
• Responsible for ensuring all documents issued to clients (reports, emails, memos, letters proposals) are of high quality (check spelling, layout, presentation, formatting etc), standardised where possible and meet the ECH ‘brand standards’ (ECH colours, font, formatting, logos etc)
  确保提供给客户的所有文件（报告、邮件、备忘录、信件）是高质量的（检查拼写、布局、表达、格式等），尽可能地专业化并符合ECH标准格式（ECH颜色、字体、格式、标识等）
• Fully understand and own the ECH formatting brand standards for all output issued externally
  完全理解及掌握ECH所有应用在外部文件中的标准格式
• Overseeing the smooth running of the administration support for Shanghai and ensuring that the team members are adequately supported
  负责上海行政支持工作的顺利运行，确保团队成员有足够的支持
• Support team in delivering excellent service by collating and managing proposal documents
  通过整理和管理投标文件，支持团队提供优秀服务
• Proactive coordination of all administration procedures, guidelines and cut-off dates to ensure smooth running of administration for the team (monthly resource schedules, CVs, Project Appraisals, Project Insights etc)
  主动协调所有行政程序、指导方针和截止日期，以确保团队行政工作的平稳运行，包括每月人员资源安排表、简历、项目评估、项目分析等
• Apply and issue non retail banking invoice and ensure payment is make on time
  按照规定流程申请并发出公司内部系统票据，并确保及时付款

Skills / Requirement:

• College or university degree, commercial education background is preferred
  大专或本科学历，商务教育背景优先
• Above 2 years of related working experience;
  2年或以上相关工作经验
• Good English and Mandarin, fluent spoken English is a must;
  良好的英语和普通话，英语口语流利
• Be familiar with Microsoft Office applications;
  熟练操作微软办公软件
• Well organized and able to multi-task, possess extreme attention to details;
  处事有条理，且能同时处理多个事件并非常关注细节
• "SWAN" attributes (smart, work hard, ambitious, and nice).
  “SWAN”特质：聪明、勤奋、有抱负、善良

克力思成立于1911年，总部位于伦敦，是一家领先的国际化建筑咨询公司。主要为房地产 交通运输 水利设施和工厂基础设施提供战略运营策略 造价 项目计划和管理等综合服务 我们在全球27个国家拥有超过46家全资子公司，约3000名员工。

2011年10月，克力思加入荷兰阿凯笛思集团。阿凯笛思是一家全球化市政管理公司，专为基础设施 水处理、环境和建筑提供咨询设计 工程建造及项目规划管理等服务，在全球拥有超过1.9万名员工，年销售额达23亿欧元
更多信息请访问：www.echarris.com www.arcadis.com

EC Harris was established in 1911, with head quarter in London. EC Harris is a leading international Built Asset Consultancy. We act as trusted advisors to clients – in planning and executing strategies that optimize the construction, operation, use and ownership of built assets. EC Harris has presence in 27 countries with over 3000 employees in 46 offices globally.

In Oct. 2011, EC Harris joined ARCADIS which is an international company that provides consultancy, design, engineering and management services in the fields of Infrastructure, Water, Environment and Buildings. With 19,000 people worldwide and ? 2.3 billion in revenues, the company has an extensive international network that is supported by strong local market positions.