Functional Support Specialist (contractor)
北京诺华制药有限公司
- 公司性质：外资(欧美)
- 公司行业：制药/生物工程
职位信息
- 发布日期：2014-05-06
- 工作地点：北京-朝阳区
- 招聘人数：1
- 工作经验：二年以上
- 学历要求：本科
- 语言要求：英语熟练
- 职位类别：经理助理/秘书 行政专员/助理
职位描述
3 years Contractor with FESCO, 五险一金，补充医疗保险，商业保险
Major Accountablity
1. Policy compliance
1) Manage processes involved in implementing company policies and regulations.
2) Make sure department compliance with company policies (i.e. expense accounts,
holidays, overtime, sick leave, . . .)
3) Monitor and help implementing changes in functional relevant regulations and
policies of Novartis
2. Organize Meetings
1) Reserve meeting rooms
2) Organizing and preparing agendas
3) Write meeting minutes
4) Maintenance of relevant databases for meetings and meeting documents.
3. Manage correspondence /databases / documentation
1) Screen, sort and distribute department internal and external correspondence.
2) Classify department heads correspondence.
3) Sent packages and documents by messenger (DHL…)
4) Maintain relevant databases.
Document prepared by: GCPO Head of FiS & GCPO Head of HR
Date of issue:2010
5) Assist with expense reimbursement for department head and department team.
6) Manage all files and documentation with department head.
4. Coordinate communications within function
a) Inform all department members of decisions made.
b) Ensures flow of information within department
c) Coordinate agendas of department
d) Control vacation days and keep travel overview for department team.
5. Manage travel arrangements
1) Make and confirm all travel plans for department head and department team (airline reservations, hotels, rental cars, pick-ups, currencies, . . .)
2) Arrange for travel visas.
6. Control expenses of cost center
Maintain control of department expenses and follow-up commitments.
7. Control materials
1) Prepare and control materials for department.
2) Operates all office equipment.
3) Prepare annual fixed assets management proposal and execute against on the approval plan
8. On board & off board management
Logistic management of on board / off board process of team members
9. Cross functional communication and coordination
Communicate with cross functions, i.e. HR, finance, purchasing, legal, etc., to ensure smooth progress of related process for the brand
10. Provide instructions of FF support team to ensure data accuracy in HR system
Ideal Background (State the minimum and desirable education and experience level)
Education:
College degree above
Languages:
Good in English writing, reading, speaking and listening skills
Experience:
2-3 years of secretary experience;
Major Accountablity
1. Policy compliance
1) Manage processes involved in implementing company policies and regulations.
2) Make sure department compliance with company policies (i.e. expense accounts,
holidays, overtime, sick leave, . . .)
3) Monitor and help implementing changes in functional relevant regulations and
policies of Novartis
2. Organize Meetings
1) Reserve meeting rooms
2) Organizing and preparing agendas
3) Write meeting minutes
4) Maintenance of relevant databases for meetings and meeting documents.
3. Manage correspondence /databases / documentation
1) Screen, sort and distribute department internal and external correspondence.
2) Classify department heads correspondence.
3) Sent packages and documents by messenger (DHL…)
4) Maintain relevant databases.
Document prepared by: GCPO Head of FiS & GCPO Head of HR
Date of issue:2010
5) Assist with expense reimbursement for department head and department team.
6) Manage all files and documentation with department head.
4. Coordinate communications within function
a) Inform all department members of decisions made.
b) Ensures flow of information within department
c) Coordinate agendas of department
d) Control vacation days and keep travel overview for department team.
5. Manage travel arrangements
1) Make and confirm all travel plans for department head and department team (airline reservations, hotels, rental cars, pick-ups, currencies, . . .)
2) Arrange for travel visas.
6. Control expenses of cost center
Maintain control of department expenses and follow-up commitments.
7. Control materials
1) Prepare and control materials for department.
2) Operates all office equipment.
3) Prepare annual fixed assets management proposal and execute against on the approval plan
8. On board & off board management
Logistic management of on board / off board process of team members
9. Cross functional communication and coordination
Communicate with cross functions, i.e. HR, finance, purchasing, legal, etc., to ensure smooth progress of related process for the brand
10. Provide instructions of FF support team to ensure data accuracy in HR system
Ideal Background (State the minimum and desirable education and experience level)
Education:
College degree above
Languages:
Good in English writing, reading, speaking and listening skills
Experience:
2-3 years of secretary experience;
公司介绍
诺华正在通过创想医药未来，改善人们的生活质量、延长人类的寿命。作为全球知名的医药健康企业，我们运用创新科学和数字化技术，在医药健康需求增长的领域创造变革性的治疗方法。在探索新药物的过程中，我们不懈创新，对研发的投资一直处于行业全球先列。在全球，近8亿患者受益于诺华产品，同时，我们持续探索更多创新方式使我们的创新疗法造福更多患者。诺华在全球拥有来自超过140个国家的约11万名员工。
诺华在中国的经营活动可追溯到200多年前。早在1886年，嘉基公司就开始在中国推广染料，此后汽巴公司与山德士公司也先后进入中国市场。1970年，嘉基公司和汽巴公司合并；并于1987 年在华成立北京汽巴-嘉基制药有限公司，这就是北京诺华制药有限公司的前身。1996年，汽巴-嘉基和山德士合并成为诺华公司诺华在中国的业务包括诺华肿瘤、诺华制药和山德士，全国建有两大生产基地，并在北京、上海和江苏设立了研发机构。从研发到生产销售，诺华以多元化的业务组合，全面服务中国老百姓的健康。目前，诺华在中国拥有8000多名员工。
关注诺华招聘公众号，创想职业精彩未来！
诺华在中国的经营活动可追溯到200多年前。早在1886年，嘉基公司就开始在中国推广染料，此后汽巴公司与山德士公司也先后进入中国市场。1970年，嘉基公司和汽巴公司合并；并于1987 年在华成立北京汽巴-嘉基制药有限公司，这就是北京诺华制药有限公司的前身。1996年，汽巴-嘉基和山德士合并成为诺华公司诺华在中国的业务包括诺华肿瘤、诺华制药和山德士，全国建有两大生产基地，并在北京、上海和江苏设立了研发机构。从研发到生产销售，诺华以多元化的业务组合，全面服务中国老百姓的健康。目前，诺华在中国拥有8000多名员工。
关注诺华招聘公众号，创想职业精彩未来！