北京招聘

Vacancy –Administrative Assistant (Infrastructure Investment Department)

of Asian Infrastructure Investment Bank (AIIB)

AIIB would like to select suitable candidates to fill the position of Administrative Assistant (Outsourced) to support the INF2 (Infrastructure Investment Department, Region 2) of AIIB.

Monthly salary (before tax and social security insurance deduction) will be between RMB 11,000 and 14,000 yuan which is based on the competencies and skills demonstrated by applicants in the interview and experiences.

Please send your CVs (Chinese and English) with photos to hr@dpsc.com.cn before the closing

date. Please indicate the position to which you are applying in the e-mail subject line as

“Vacancy+ Name of applicant+ Date of application”. (We are seeking high-quality written applications to establish a shortlist for further testing.)

Job Type: Outsourced (Chinese Nationality only)

Department: Infrastructure Investment Department, Region 2

Work Hours: Full-time

Location: Chaoyang District, Beijing

Closing Date: July, 2021

Job Description:
The Asian Infrastructure Investment Bank (AIIB) has the mandate to foster economic growth in Asia by investing in infrastructure and other productive areas and promoting regional cooperation and partnership.

The key responsibility of the Administrative Assistant is to provide necessary support to the senior executive(s) or the department/division with complete secretarial and administrative services, including secretarial services, administrative management and coordination, liaison with internal & external contacts, general data analysis and basic research work etc.

1. Specific Responsibilities include but are not limited to:

- Manage senior executive(s)’/Officer(s)’ schedule, maintain up-to-date files and records of all correspondence and documentation related to the office/department that the assistant is working for.

- Ensure the timely and smooth implementation of logistics surrounding key tasks in the department including assisting in visa application for staff members, coordinating travel schedule, preparing meeting agendas and all travel documents including travel memo, budget and expenses claims etc.

- Provide logistical support for the organization of meetings, events, workshops and conferences; provide full scope of logistical support, including preparing for schedules, informing participants, confirming dates and times, sending electronical or paper invitations, drafting slides, taking and distributing minutes and notes, and other support may be instructed.

- Handle all incoming and outgoing calls, faxes and email transmissions and coordination of appointments; Draft and prepare office memos, letters, meeting minutes, reports and other correspondence as instructed.

- Liaise with internal staff, receive and interact with incoming visitors. Proofread and distribute general correspondence. Maintain office coordination and resolve any issues and inquiries.

- Create, maintain and review office documents, such as process invoices and maintain an up-to-date record of vendor payments; prepare expense/budget reports, memos, and other administrative record by collecting data from various tools and/or consolidating it into reports.

- Assist with data entry/collection/analytics, database maintenance and support basic research. Handle sensitive information in a confidential manner.

- Monitor stationary levels and order office supplies. Coordinate repairs to office equipment.

- Any other tasks that may be assigned from time to time by the supervisor(s).

2. Candidate Requirements

- Bachelor’s degree or above in related fields from a reputable university

- Minimum 1 year of relevant administrative support experience in the international/financial institution;

- Proficient in verbal/written English and Chinese

- Excellent interpersonal, diplomatic and organizational skills as well as ability to juggle multiple priorities

- Self-motivated and detail-oriented; able to work under pressure and meet deadlines; service orientation.

- Ability to deal with extremely confidential and sensitive information.

- (For assistant in Investment Operations) Additional language skill on any of the following will be a bonus: Russian, French, Arabic, Korean, Portuguese or Spanish.

- Proven experience with MS Office Applications is a must.

    北京外交人员人事服务公司是北京外交人员服务局所属机构，负责为各国驻华大使馆、国际组织驻华代表机构和外国驻京新闻机构提供长期或临时的各类服务人员。
    
    公司以“质量、态度、效率”为方针，建立“以人为本”的管理机制，力求以优秀的人才、优质的服务满足各驻华机构及其人员多种形式的服务要求。公司目前与130多个使馆以及国际组织驻华代表机构、外国驻京新闻机构及半官方机构等300多个机构签订了《聘用中国雇员合同》，保证其用人需求。公司以严格的管理机制、完善的培训体系、可靠的服务质量、优秀的人员素质赢得了各驻华机构的好评，有30多名员工以其优质服务受到外国元首、政府的表彰或授勋，并有大批员工受到驻华机构的表扬嘉奖或受邀访问有关国家。
    
    亚洲基础设施投资银行（Asian Infrastructure Investment Bank ，简称亚投行，AIIB）是由中国倡议成立的政府间性质的亚洲区域多边开发机构，重点支持基础设施建设，总部设在北京。亚洲基础设施投资银行（AIIB）人事外包项目是我公司又一重点项目。我公司将持续为亚投行提供专业的人力资源服务。同时也欢迎符合条件的应届毕业生及在校生进入本项目实习。

地 址：北京市东城区朝阳门内大街223号
邮政编码：100010
电 话：65122200 64663036