北京招聘

Job Description

To provide administrative support as follows:

• Typing, filing, transcription, and/or shorthand.
• Operate a PC and standard software programs.
• Prepare expense books.
• Sort and deliver mail.
• Make travel arrangements.
• Coordinate communications by receiving and passing along e-mails, notices, etc.
• Maintain staff attendance records for vacation, sick days, personal time, etc.
• Prepare presentation materials as needed.
• Maintain records and prepare reports such as organizational charts, phone lists, records retention, budget information, etc.
• Schedule meetings and maintain calendars.
• Arrange customer/dealer/consultant visits including lodging, meals, scheduling meetings, etc.
• Provide routine maintenance for equipment such as fax, copier, printer, etc. by adding toner, changing settings or calling for support, etc.
• Provide other routine administrative duties as required.
• Provide back-up duties for other administrative professionals as needed.

In addition to the above duties, the incumbent spends a significant amount of time organizing and expediting workflow through the supervisor’s office.  Job duties also require the use of intermediate features of standard software programs such as Microsoft Word, Excel or PowerPoint. This might involve setting up and maintaining spreadsheets and tying together formula and sheets within a workbook.

Provide reports such as budgets or forecasts, involving data analysis.  Provide intermediate support to others in the work area on the standard or common operating environment hardware and software, Intranet, Global Travel Reporting, etc.

This position requires a greater degree of independent judgment and knowledge of related operations than the entry-level position.  Contacts generally include equals and subordinates of supervisor and occasionally executive officers and outside contacts.

BACKGROUND/EXPERIENCE:  The position requires an intermediate level knowledge of administrative skills gained through vocational training and/or equivalent experience.  In addition, the incumbent needs demonstrated administrative skills gained through several years of experience in the administrative professional field.  Requires a thorough understanding of the content of the principal’s job and method of operation.  Requires good working knowledge of department and company operations and procedures.  Promotion to this job is normally from the entry-level secretarial job.