北京招聘

Secretarial Support

§ Handle a wide range of administrative and executive support related tasks for the RMD

§ Prioritise and manage multiple projects simultaneously and follow through on issues in a timely manner

§ Screen emails and telephone calls

§ Professionally handle matters and make judgments whenever is appropriate on behalf of the RMD.

§ Right-Hand Person: anticipating needs, dealing with the unexpected, acting as liaison between Senior leaders and staff, handling confidential matters.

§ Research and investigate information to enable strategic decision-making by others

§ Approve decisions, requests, expenditure and recommendations on behalf of senior people in their absence, according to agreed guidelines and policies

§ Perform other ad hoc duties as per assigned by the RMD

Diary Management

§ Diary management, pre-empting and resolving conflicting priorities.

§ Proactively collecting information and data to support the RMD’s activities

Meeting Preparation

§ Assist in preparation of presentation materials

§ Responsibility for demanding calendar management and travel arrangements requiring interaction with both internal and external Senior Leaders, Principals and their Assistants to coordinate a variety of complex meetings and events

§ Arrange and participate in meetings, conferences, and project team activities

Communication

§ Work closely with other Senior Leaders and key stakeholders as necessary

§ Communicate and provide information by relevant methods internally and externally

§ Arrange and co-ordinate meetings and events, booking venues, equipment and refreshments

§ Attend meetings and take minutes / actions

§ To ensure all visitors for the company are dealt with in a professional manner

Information Collection

§ Prepare documents: various reports for various meetings as requested by RMD.

§ Organise timely reporting, manage meetings including taking minutes and following through agreed actions.

§ Interpret instructions and issues arising, and then implement actions according to administrative policies and procedures

Finance

§ Manage all expense claims for RMD

§ Create financial and statistical tools and reports using Microsoft Excel and Microsoft PowerPoint

Qualifications/Experiences/Skills

§ Bachelor degree or above

§ At least 5 years working experience as EA in multinational companies

§ Excellent organisational skills and high attention to details

§ The ability to work to tight deadlines and adaptable to working in a fast paced ever changing environment

§ Must be a team player, willing to help and be flexible

§ The ability to remain confidential with sensitive information

§ Able to handle multiple tasks concurrently

§ Excellent communication and coordination skills

§ Fluent in both written and oral English

§ Strong MS office skills (especially PPT, MS Word, Excel)

§ Excellent interpersonal skills

Personal Attributes

§ Highly efficient, self-independent and have strong willingness to learn

§ Honest and reliable, has strong sense of responsibility

§ Ability to work under pressure and remain calm

§ Resilient and reliable

§ Very visibly demonstrates integrity in their interactions with colleagues

§ Inclusive and collegiate whilst comfortable with tackling difficult people issues

§ Willingness to take on multiple tasks

§ Open minded and flexible