北京招聘

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Vacancy Announcement

U.S. Mission China

Announcement Number: Shanghai-2020-21

Position Title: Administrative Management Assistant (N50-105-011)

Opening Period: December 4, 2020 – December 17, 2020

Series/Grade: LE-105-8

Salary: RMB 198,285 – RMB 301,224 p.a.

USEFM is FP-6 USD 50,714 p.a. Actual salary will be determined by Washington D.C.

For More Info: Human Resources Office

American Consulate Shanghai, China

No.1469 Huai Hai Zhong Road, Shanghai 200031

Who May Apply: All Interested Applicants / All Sources

Security Clearance Required: Local Security Certification

Duration Appointment: Indefinite subject to successful completion of probationary period

Marketing Statement: We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary: The U.S. Mission in Shanghai is seeking eligible and qualified applicants for the position of Administrative Management Assistant.

The work schedule for this position is:

? Full Time (40 hours per week)

Start date: Candidate must be able to begin working within a reasonable period of time of receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position: Yes

Duties: The Administrative Management Assistant serves as the Senior Local Employee (LE) Advisor for the Management Section, specifically the Management Specialist supervising the Customer Service Center (CSC). The Administrative Management Assistant facilitates the Management Officer's interactions with the Management (MGT) team, the consulate community, and outside contacts. Using excellent customer service skills, the Administrative Management Assistant serves as the key point of contact for customers seeking a wide range of administrative services from the Consulate and is responsible for the creation and coordination of schedules for official visitors. The Administrative Management Assistant creates a wide range of correspondence and manages electronic document files, and independently manages many types of special projects, in particular all consulate interactions with the Shanghai Foreign Affairs Office. The Administrative Management Assistant supervises 1 administrative assistant, who handles completion of routine tasking with incumbent's direction. The Administrative Management Assistant is the subject matter expert for Consulate Management procedures — including timekeeping, diplomatic communications, International Cooperative Administrative Support Services (ICASS) and Quality programs, and manages the diplomatic ID and visa program for over 100 U.S. direct hire (USDH) and their families.

Qualifications and Evaluations

Education: Bachelor's degree in Economics, Finance, information systems, Statistics, Human Resources, Organizational behavior/ psychology, Education, Management or Business Administration is required.

Requirements:

EXPERIENCE: Three (3) years working experience in a management, research or analysis, or customer service management environment is required.

Evaluations:

LANGUAGE: Level 4 (Advanced Proficiency) Speaking/Reading/Writing in English is required. (This will be tested.) Level 4 (Advanced Proficiency) Speaking/Reading/Writing in Chinese is required.

SKILLS AND ABILITIES: Minimum typing speed: 40wpm.

Qualifications: All applicants under consideration will be required to pass medical and security certifications.

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

All applicants must have the required work and/or residency permits to be eligible for consideration.

Other information:

HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:

(1) AEFM / USEFM who is a preference-eligible U.S. Veteran*

(2) AEFM / USEFM

(3) FS on LWOP and CS with reemployment rights **

* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

How to Apply: Applicants must submit the following documents to be considered:

1. Universal Application for Employment (UAE) (Form DS-174); and

2. Any additional documentation that supports or addresses the requirements listed above (e.g. transcripts, degrees, etc.)

WHERE TO APPLY:

SUBMIT APPLICATION TO

Human Resources Office

American Consulate Shanghai, China

No.1469 Huai Hai Zhong Road, Shanghai 200031

What to Expect Next: Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.

For further information: the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources office.

Thank you for your application and your interest in working at the U.S. Mission in China.

请注意：入职此广告所列职位的中国公民均应与上海市外国机构服务处所属的上海市外国机构服务公司签订劳动合同。

请应聘者登录上海市外国机构服务处官网详细了解有关规定及注意事项。

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