北京招聘

Detailed responsibilities:

General

？ Relieve management of administrative detail, all projects

？ Coordinate work flow

？ Update and chase delegated tasks to ensure adherence to schedule and progress to deadlines

？ Take initiative in EVP’s absence

Communication

？ Compose correspondence/reports for own or EVP’s signature

？ Arrange essential mail in priority action order for EVP

？ Check deadlines on incoming requests and follow up on distributed documents

？ Research, draft or abstract reports as requested

Phone

？ Arrange "callbacks" to protect EVP’s time

？ Provide back-up materials for callbacks

？ Route calls elsewhere as needed

Appointments/Meetings

？ Maintain calendar; ascertain which events require EVP’s presence

？ Make all necessary arrangements for meetings for the EVP and other executives.

？ Fix commitments to maximize EVP’s time efficiency; Allow decision/desk time

？ When EVP chairs meetings – prepare agenda in advance, arrange meeting facilities, follow up for confirmation of attendance.

Visitors

？ Screen to control interruptions

？ Provide back-up data as needed

？ Arrange amenities as needed

Travel

？ Arrange travel for EVP and other executives through internal or outside agents

？ Prepare itinerary, trip file and supplies

？ Prepare expense report tools for EVP

？ Complete expense reports after trip

Event Planning

？ Organize and plan the events, arranging details as outlined by the EVP.

？ Propose budget for approval of the EVP and maintain approved budget for the event.

Required competencies:

§ BS in Business Administration preferred

§ Five years secretarial/administrative support experience and at least two years of executive secretary experience.

§ Excellent verbal, written and interpersonal skills

§ Knowledge of oil and gas terminology

§ Working knowledge of Microsoft Suites, excellent spelling & grammar skills

§ Chinese-Italian-English speaker

Multi-task oriented

Eni is an Italian energy company, ranking in Fortune 500 and currently the 7th largest oil company in the world. It operates in 73 countries with more than 33.000 employees.
Eni lubricants are sold in more than 80 countries worldwide, providing cutting-edge lubrication technologies for automotive and industrial applications. ELTS is the subsidiary of Eni based in Shanghai, in charge of sales and marketing activities on the local market. Eni lubricants are mainly imported from Italy/Spain/Singapore but also produced locally, and then sold all over China through a network of authorized distributors.