北京招聘

JOB SUMMARY

The position will be responsible for assisting the country facility lead in the maintenance of facilities at all the offices in the country. The hire will also be responsible for providing administrative support to the employees in these ANSYS locations including all acquired companies and assist the country facility lead/head in the budgeting and MIS report generation for the offices. The position involves handling day to day facility issues, routine administrative and facilities purchases, ensuring regular upkeep of the facility and monitoring of reception and visitors if necessary.

ESSENTIAL FUNCTIONS

1. Facilities Management

a. Ensure daily cleaning of office by janitorial services

b. Attend to day to day help tickets related to facility received from employees

c. Coordinate with vendors for routine maintenance of equipment as per instructions from the facilities lead.

d. Ensuring that office facility is maintained in good working order and condition, which includes

i. Providing cost effective, support services broadly classified under building maintenance and office administration

iv. Accountable for timely delivery, meeting expectations of internal customers on day to day facility issues

e. New facility initiatives.

• Assist the country facility lead if requested for the following:
• Plan and coordinate move to new office in case of relocations
• Assist the country facility lead/head in facility related works during an acquisition/ merger

f. Budgeting

• Support the country facility lead/head in preparing the annual operational and discretionary expense budgets related to facilities during annual planning cycle by providing expense data for the current year related to facilities and office admin work.

2. Material Management

a. Assist country facility lead/head in vendor selection process including identification, deployment requirement, rates and contract / AMC finalization related to facilities

b. Checking all vendor bills related to stationery, cleaning material, office supplies etc.

c. Monitor vendor contract renewals and any additional compliance requirements

3. Statutory Compliance

1. Coordinate local compliances under fire safety and security, contact workers etc. in consultation with the country facility lead/head

4. General administration

a. Coordinate travel related services for employees

b. Pantry/ Vending machine services – ensure coordinating with vendor for stocking and ordering material

c. Inventory and distribution of office supplies and stationery

JOB MINIMUM REQUIREMENTS AND QUALIFICATIONS

A graduate with qualification in office administration with 2-5 years of relevant experience

Skills required:

• Decent negotiation skills
• Ability co-ordinate and manage both direct and subcontract work with the vendors and contractors.
• Good communication skills in English (written & spoken)
• Ability for multitasking

CULTURE AND VALUES
Culture and values are incredibly important to ANSYS. They inform us of who we are, of how we act. Values aren't posters hanging on a wall or about trite or glib slogans. They aren't about rules and regulations. They can't just be handed down the organization. They are shared beliefs – guideposts that we all follow when we're facing a challenge or a decision. Our values tell us how we live our lives; how we approach our jobs. Our values are crucial for fostering a culture of winning for our company:
 Customer focus
 Results and Accountability
 Innovation
 Transparency and Integrity
 Mastery
 Inclusiveness
 Sense of urgency
 Collaboration and Teamwork
 
ANSYS does not accept unsolicited referrals for vacancies, and any unsolicited referral will become the property of ANSYS. Upon hire, no fee will be owed to the agency, person, or entity.