北京招聘

Position: Administrative Assistant, Library, Research and Learning Resources (181315)

Closing Date: 14 September 2020

Please apply for this job through UNNC official website, only online application will be accepted.

Job Outline:

This role will provide administrative, communication and logistic support to the Departments of Library, Research and Learning Resources. This position performs a wide variety of administrative support services, all of which contribute to the efficient and professional operation of the departments.

Qualifications:

Essential

• Bachelor degree and above;
• Knowledge of general office procedures, protocol and professionalism;
• Good skills in planning and organizing;
• Excellent English language skills (grammar and spelling);
• Good IT skills (Microsoft Office applications, email and the web);
• Good telephone and in-person communication skills and discretion;
• Experience of working in a team environment, developing interpersonal relationships, and communicating verbally and in writing;
• Ability to manage multiple tasks simultaneously, adapt to changing priorities, manage time and meet deadlines.

Desirable

• IT skills of graphic design, video editing or in other digital media area;
• Experience in administrative assistance to faculty, staff and students in an academic environment.

Main Duties and Responsibilities:

1. Administrative and Clerical Support

• Coordinate and support departmental meetings including scheduling, space coordination, a/v support and minutes-taking;
• Develop and coordinate staff professional development programme including departmental team building activities and new staff training;
• Liaison with other UNNC professional offices (HR/Finance/Procurement/IT/Facilities) to support department work, keeping updated with the latest policy/workflow regarding administrative work and offering relevant support/guidance to department staff;
• Archive management of department annual data, pictures of big events and important documents (policies, plans, reports, etc.);

2. Communication & Engagement

• Manage digital signage publish and website maintenance;
• Support departmental publications in editing and polishing, e.g. Annual Report;

3. Visitor reception

• Develop visitor reception plan;
• Organise visitors’ touring campus and library;
• Plan and manage gift for visitors;

4. Project Management

• Take the role of project coordinator for the department;
• Manage, archive and well-organise project documents;
• Arrange project meeting timely and record efficiently;

5. Logistic and event support

• Manage staff lounge including space, appliance and consumable supplies;
• Manage departmental logistic assets including gift, stationary and daily supplies;
• Coordinate and support departmental special events including scheduling, space, a/v support, suppliers and photo taking;

This job description may be subject to revision following discussion with the person appointed and forms part of the contract of employment.

宁波诺丁汉大学创建于2004年，是经中国教育部批准，由英国诺丁汉大学与浙江万里学院合作创办，在中国设立的***家引进世界一流大学优质教学资源、具有独立法人资格和独立校区的中外合作大学。根据泰晤士高等教育以及上海交通大学公布的权威排行榜，诺丁汉大学位列世界高校百强。

学校位于宁波市高教园区，占地面积887亩，建筑面积20万余平方米。目前在校生7800余人，教职员工800余人，来自于世界上70多个国家和地区。学校为员工提供国际化的工作环境，良好的薪资福利待遇和职业发展机会。

应聘须知

进行线上简历投递，所有信息和上传文件必须用英文填写，通过简历筛选者，将会由人力资源办公室以电话或电子邮件形式告知具体面试安排。