北京招聘

Direct Support to Director

对总监工作的直接支持· Executive Assistant to Deputy General Manager, including complex administrative support. 错综复杂的行政事务

arrange and organize travel and hotel reservations for domestic and international travel; help check visa requirements and apply for visas, prepares itineraries, expense reports and credit card reports 行程和差旅安排，签证办理，费用报销

maintain calendar; makes appointments and arranges meetings on regular or unscheduled basis; prepares appropriate notices 日程安排管理，做适时提醒和准备工作

mailbox management and documentation support, presentation preparation 邮件和文件管理，准备演讲材料

transcribe information of a technical, confidential or sensitive nature upon request 信息传递有效有序，注意敏感信息的保护

check deadlines on incoming requests and put preliminary work in play 有一定的预见性，确保工作在最后期限前完成

· Regular liaison with Deputy General Manager to assess workload and activities in an effective communication flow 保证各项事务有效有序，信息传递顺畅

· Assist executive and division in managing expense budgets, including expense reimbursement, regular budget reporting, expense control and analysis 部门预算管理和费用报告

Administrative coordination within Division

协调相关业务部门的工作l Update O-chart and Headcount information

及时更新组织结构调整和人员流动信息

Budget set and well controlling

参与每财政季度的预算调整规划,合理控制费用

Collect and coordinate HC promotion plan and follow up

参与人员晋升信息收集及跟进

· Support to business Management on administration related issues, Coordinate internal and external public affairs对部门管理人员在对内和对外行政事务上的支持

· Organize and participate in business meetings, generate action items and minutes, and distribute communications 分别安排组织部门月度会并做会议记录，跟进任务清单

· Create, implement and maintain efficient administrative processes in accordance with SRPL SOP, liaising with the internal and external customers as needed 贯彻执行并维护公司操作流程，在必要时和内部与外部客户进行沟通

Routine responsibility

日常事务职责Operations

· Maintain central filing system 维护文件管理系统

· Maintain and record third party contractor information 维护和保存签约合作方信息

· Maintain organizational charts and announcements 维护部门组织结构架图，发布公告

· Maintain customer information contacts database 维护客户联络信息数据

· Maintain and record vendors’ contract files 供应商协议归档和维护

· Coordinate committee scheduling of the North Asia Development Committee, including meeting logistics, meeting material preparation and posting materials to central repository. 协调北亚发展委员会的日程，包括会议行程安排， 会议材料的准备和发放。

· Maintain Portfolio website and/or collaboration space to ensure portfolio information is up-to-date for committee members网站维护，以确保及时将信息传达至委员会。

· Initiate and follow-through with procurement processes – purchase requisition, legal review of contracts, conversion to purchase order, accruals and final invoice processing from vendors. 发起并跟进采购项目，包括询价，合同审阅，订购与发票管理等。

Business Technology

· Maintain information regarding desktop/laptop and software requirements for division staff and liaise as needed with IT 与信息部同事协调部门信息固定资产及软件的需求

· Request required system accounts to be set up for new personnel 部门新员工所需电脑和软件系统的申请和设置

Financial

· Cost center controlling, budget management, process expenditure record, advise of out-of-ordinary expenditures, and provide analytical support as needed 成本中心管理和预算及费用管理

· Maintain and update signatory listing and delegation authority 维护和更新签字权限

· Manages monthly financial processes – accrual, actual vs. budget variance analysis and financial report consolidation and submission 每月财务流程管理，收益，实际与预算方差分析和财务报告汇总与提交。

Special tasks and projects execution

特殊任务和项目执行· Administrative support and Coordination cross functionally for projects or big events 对跨部门的项目和大型活动给予行政支持

· As assigned by Director, carry out special tasks or projects as a team leader, or provide support as a team contributor 根据总监的要求独立执行或参与特殊项目

Other assignment by Director

其他总监布置的任务

Requirements 要求:
Working Experience 工作经验
Years of Working Experience工作年限 :
6 years 以上

Years of Relevant Experience (please specify the relevancy of
experience) 相关工作经验年限(请详细说明此相关工作经验) :

Skills技能 :
Qualifications 所获资格证书 :
IELTS 6.5
Education 教育程度
Academic requirement学历要求 :
Undergraduate university 大学本科Requirements on specific subject(s) 在一些学科上的特别要求 :

More Information related to This Position
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上海罗氏制药有限公司成立于1994年，是抗肿瘤、抗病毒、移植等关键领域的市场领导者。在大型跨国药企中，我们率先在中国建成了包括研究、开发、生产、营销等环节在内的完整的医药价值产业链。罗氏中国正向着成为罗氏全球第三个战略中心的目标迈进，以实际行动践行在中国长期发展的承诺。

我们始终以患者为中心，致力于帮助患者从根本上延长生命和改善生活质量。目前，罗氏在华拥有16个产品，覆盖8个治疗领域。我们与政府、医疗机构以及非政府组织等社会各界多方携手，共同探索创新的合作模式，通过一系列有影响力和可持续的举措惠及更多的中国患者。

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