北京招聘

  

Job Responsibilities:

  

Reception -

  

• Managing access to reception and managing front door entry.

• Greeting visitors as required and informing staff of visitor’s arrival. ?Organizing sending, receiving and distribution of mail.

• Logging and signing of packages received through reception.

• Ensuring supplies of the visitor’s book and that it is completed correctly Administration duties.

        

Office –

  

• To undertake the following duties as required by Admin managers.

• Diary Management, including appointments, visits and conference calls ?Fielding all incoming calls.

• Responding to correspondence.

• Sending all shanghai staff email information, include entering holiday and absence details.

• Entering and maintaining employee details and creating a card.  

• To run reports as required.

• To work with IT when errors occur on the system.

• Preparing travel arrangements for the Senior Team and other staff, include searching for various flight options for each trip, booking of flights and Arranging accommodation.

• Preparing an itinerary for all employee’s trips.

• Keeping up-to-date record for all business trips.

• Completing expense forms for business trips for all currencies used for Senior Staff, etc.

• Typing visa statements to receipts for Managing Directors, etc.

• Maintaining an up-to-date file on hotels, travel agents used for trips.

• Assist the HR Manager of organizing arrangements for new staff starting and taking through induction process on 1st day.

• Complying information as requested.

• Managing staff training records.

• Arranging all aspects of buffet lunches/refreshments for visitors and in-house seminars.

• Organize celebration events as directed.

• Ordering and maintaining stationary supplies.

                                      

Facility -

  

• Manage the Fire Evaluation process, including arranging tests and the provision for First Aiders.

• Be responsible for site maintenance including reporting problems, arranging with contractors to visit site to rectify and signing off on completed work.

    

 

  

Job Requirements:

  

• Experience of handling telephone calls and use of telephone systems
• Good customers service skills
• Ability to field unwanted telephone calls
• Ability to maintain confidentiality
• Previous experience of managing Open Options or another computerised time management system
• Good IT skills with a range of packages such as Word, Excel, Outlook, PowerPoint, Adobe and database systems
• Ability to multi-task and prioritise workload
• Good administrative skills particularly with regards to electronic filling and diary management
• A basic knowledge of Health and Safety legislation with regards to Fire Safety, First Aid provision and the work environment
• Some knowledge of HR practice would be an advantage
• Ability to work to tight time scales
• Able to work on own initiative and ability to problem solve and source information undirected, a Self Starter who is motivated to continuous improve the quality and efficiency of the services they provide

  

In the highly sophisticated industry of photonics, Coherent, Inc. leads the way. Owning a diverse portfolio of technologies, the company offers the widest range of commercial and scientific research products and solutions available to customers in over 80 countries.

Founded in 1966, Coherent has production and research facilities spanning the world, supplying everything from laser measurement and control products to precision optics and laser systems. Notably, many of its customers are Fortune 500 leading manufacturers and scientific researchers from numerous universities and institutes across the Americas, Europe, and Pacific Rim. Approaching almost $521.2 million in sales in fiscal 2005, the company has attained a scale unrivaled by most of its competitors.

The company's strategy is to continue to develop innovative and proprietary products and solutions that meet the needs of customers and that are based on Coherent's core expertise in lasers and optical technologies.

To cope with the fast expanding business in China, we're seeking the best and brightest people and offer exciting opportunities for professional growth to our employees and to qualified job applicants.