北京招聘

Work location: Shanghai - Gaoqiao, Pudong (shuttle bus is provided)
Reporting to: Department Manager
People Management Responsibility: No
Travel Required: No
Shift Required: No

Job Objectives:
According to company procedures, independently perform clerical, administrative and general office duties of confidential nature in some situations typically for the head of division with the aim to facilitate the operations of the unit in information flows and formal people interactions, e.g. meetings, workshops, conference.
Main Responsibilities:
1. Support in supervisor's office:
- Overseas / Domestic Travel Arrangements (Hotel / Flight / Travel Schedule)
- Appointment / Meeting Arrangements
- IMS materials collection (each month)
- Prepare Monthly Management Report (each month)
- Update the signing matrix and send to FA by personnel change
- Prepare Presentation for various meetings according to supervisor's request
- Make cost center report monthly basis from CORONA system
- Update supervisor's file: Emergency Contact List, Frequency Tel List, Organization Chart, etc.
- Help supervisor to set-up Meeting Facilities; take meeting minutes if necessary
- Help supervisor to arrange EHS Monthly Tele-con.and other Meeting
2. Daily administrative work:
- Answer phone calls and provide standard information to routine questions and enquiries.
- Handle files and materials and maintain a proper filing system.
- Keep record of fixed equipment assets.
- Draft and prepare routine letters and memo for supervisor's signature.
- Input Dept.Manager's schedule in System.
- Gift Management.
3. Support other team members:
- Provide administrative support to each code's workshop/training.
- Help to settle the payment order.
- Order general supplies and stationery.
- Provide standard information to routine questions and enquiries.

Requirements:
1. With Bachelor Degree or above
2. At least 2 years working experience as assistant to manager in multi-national company
3. Good at organization and time management skills; good team spirit and proactive; ability to work independently and be self-motivated Ability to deal with highly confidential matters in a professional manner.
4. Fluent at written and oral English and Chinese; good computer skills such as Word, Excel, PowerPoint.