北京招聘

Duties and Responsibilities

§ Front Desk Management

- Including all general reception duties, visitor management, event and meeting room management, etc.

§ Security Management

- Handle and distribute of control access key cards

- Responsible for month of security system data exports

§ Mail Management

- Including mailroom coordinator, shipping supplies ordering, courier handling, etc.

§ Office Services Management

- Housekeeping services: Work closely with onsite cleaner to ensure general office cleaning and meeting room tidiness, as well as pest control management & internal comms reminder to users.

- Indoor plant services: Escort & register the plant watering guy if necessary

- Coordinate the process of general, confidential and recycling wastes as well as tracking records

- Stock Management: Order the stationery and pantry supplies on regular basis

- General help desk support: Act as the first point of contact for local users in case of any questions or emergency handling

- Liaison with Building Management

- M&E Services:

o Responsible the monthly inspection round and reporting

o Arrange handyman services if required

o Contact BMO for any power and air-con services

o Electrical Services

o Annual Maintenance Contracts

o Coordinate all 3rd party warranties, maintenance, inspection and repair works

- Other administrative works including data entry, monthly reports, office signage handling, etc.

§ Client/Stakeholder Management

- Proactively engage stakeholders to ensure that on site client’s expectations are met

- On-site key point of contact for Facilities in the client’s premises

§ Procurement & Vendor Management

- Ensure vendors are well-managed, delivering services on time

- Ensure that vendor procurement processes comply with agreed client procurement guidelines

§ Contracts Management

- Ensure expiry of contracts are well-monitored and re-procurement is initiated if needed

- Ensure contracts are continually assessed to deliver best value to the client

§ Finance Management

- Ensure financial processes are followed at all times

- Handling invoice reporting, validation and prepare payment request

§ Client/Stakeholder Management

- Proactively engage stakeholders to ensure that on site client’s expectations are met

- On-site key point of contact for Facilities in the client’s premises

§ Environmental Reporting

o Ensure location meets RELX’s corporate requirement of Environmental reporting including uploading and maintaining the data recording in Hara

§ Space management

o Ensure location meets RELX’s corporate requirement of space management reporting including maintaining the seat assignment in Archibus

§ Health & Safety Management

- Ensure the provision of a safe working environment

- Act as a main contract for EHS on emergency response, first aid, emergency prevention and evacuation

- Manage service outages, and coordinate remediation activities to restore service availability

- Prepare incident report if required

GENERAL REQUIREMENTS:

· Punctual.

· Can start ASAP

· Excellent verbal communication skills both English and Chinese.

· Well-developed interpersonal skills.

· Working proactively and flexibly, with a customer focused approach – both internal (i.e. staff) and external (i.e. visitors) customers

· Able to manage several tasks simultaneously.

· Good planning and organizational skills

· Able to work with initiative and minimum supervision.

· Professional appearance and manner. Cheerful, friendly and pleasant disposition

· University degree

Elsevier is part of the Reed Elsevier Group plc., which is a world leading provider of professional information solutions in science and health, legal, risk management, and business to business sectors.

As the world’s leading provider of science and health information, Elsevier serves more than 30 million scientists, students and health and information professionals worldwide. A global company headquartered in Amsterdam, employing more than 7000 people in 24 countries, we help customers advance science and health by providing world-class information and innovative tools that help them make critical decisions, enhance productivity and improve outcomes.

Culture
Our working culture is highly respectful, stimulating and diverse; enabling bright, passionate people to do their best work. We offer challenging but realistic objectives, recognition for achievement, and the opportunity to challenge the status quo. We're a truly global company, working across geographies everyday with our people sharing a passion for health and science. Our people are pragmatic, commercial, work collaboratively and are excellent relationship builders. We offer an opportunity to make a difference in people's lives by helping the health and science communities find and use trusted, high-quality information.

Career
Learning is at the heart of everything we do and our people take their development and progress seriously, as do we. Because of our global reach, opportunities are available locally and globally and our breadth of opportunity offers the chance to build a varied career across different functions and divisions. You will have the opportunity to work at the forefront of technological development and to contribute to change. People with the right attitude have the chance to contribute far beyond their role.

For a full list of all opportunities currently available at Elsevier please visit
www.elsevier.com www.reedelsevier.com