北京招聘

Title: Project Coordinator

Location: Shanghai

Reports to Vice President, Weber Shandwick

Position Profile
Weber Shandwick is looking for a highly talented project coordinator who's interested in kick-starting their PR career, to provide support on a very prestigious project. The successful incumbent will need to have excellent communication, time management and organizational skills, as well as the ability to adapt to multiple assignments and deadlines and environment changes.

Job Duties: 70% Project Coordinator / 30% Admin Support
(1) Project Management
1. Develops and maintains a detailed project plan to ensure that the project stays on schedule, and tracks activities according to plan.
2. Actively participates in all phases of the project.
3. Schedules and coordinates client and internal meetings, including travel arrangements and expense reports, as required.
4. Prepares and/or edits meeting minutes in English and Chinese and updates the Master File Copy (hard and soft copies).
5. Assists in developing status reports and presentations for senior management and client as required (English and Chinese versions required)
5. Ensures that project tasks are completed per the deadline and within budget and that all team members adhere to deadlines.
6. Monitors costs, timescales and resources used. Follows up with action owners to obtain status update on job tasks
7. Escalates to Vice President as required, any challenges and bottlenecks and provide recommendations on how to overcome them.
8. Prepares and tracks budgets and scheduling expenditures on a monthly basis. Works with Finance to analyze variance and alerts Vice President before project exceeds budgets.
9. Coordinates with Finance to ensure client invoices and IOAs are accurate, and sent out in a timely manner, and payment is made/received in a timely manner.
10. Liaises with the client and internal project stakeholders on behalf of the Vice President as necessary.
11. Communicates expectations and coordinate quality of work with suppliers and contractors as required.
(2) Public Relations
1. Assists in conducting research and drafting press material other related material in English and Chinese as assigned by the Vice President.
2. Supports local and internal PR campaigns and programs as required.
3. Scan daily, weekly, monthly and on-line publications to identify client-relevant media coverage, including competitive market and industry information
4. Prepare clipping reports and press kits as required
5. Demonstrates keen interest learning about how to utilize new media in the B2B space
6. Other duties as assigned by the Vice President.
(3) Client
1. Proactive in understanding the clients' business
2. Familiar with key client contacts and clear understanding of clients' organizational structure
3. Have a clear understanding of clients' organizational structure
4. Schedule and coordinate client meetings; keep participants advised of any changes
5. Maintain adequate supply of client-related materials and documents
6.Interact with client as deemed necessary by account team leader
7. Proof and edit internal and external documents
8.Prepare clip reports and summaries as needed by team and client
(4) Team Support
1. Actively participate in agency development by assisting with new business and volunteering to assist other staff with urgent client needs
2. Balance workload between accounts and account staff to ensure that all work is accurate and completed within established deadlines

Skills and Qualifications:
1. Able to communicate well in English and Chinese skills - written and oral
2. Mature and Presentable
3. Competent in handling international media inquiries
4. Experience in working with senior level executives
5. Great analytical skills and an inquisitive mind to write stories that project the clients' key messages.
6. Has a can-do attitude and willing to do what it takes to get the job done well.
7. Attention to detail
8. Can solve problems
9. Desire to pursue learning and self-development
10. Can ask for assistance from other team members
11. Proficient in Microsoft Suite, Internet, on-line services.
12. Competent in set up of presentation tools such as projectors and laptops.

About the Interpublic Group in China
 
In the fast-changing, challenging China market, clients seek the very best team – connected across all marketing and communications disciplines. The Interpublic Group (IPG) delivers a unique platform of multidimensional thinking, world-class and China-specific expertise, and excellence in execution that is aligned to our client’s business strategy. IPG includes best-of-class businesses, best practices performance and results-driven measurability in virtually every marketing area, from public relations and advertising to mobile and search-engine marketing. The Group has over 43,000 employees working in offices in more than 100 countries around the world.

 To learn more visit www.interpublic.com.

 
In 2003 Interpublic realigned a number of its agencies to strengthen individual brands, foster collaboration across agencies and take advantage of operating efficiencies through the implementation of a shared services model. In addition, the aligned brands share services in the areas of human resources, finance and administration and information technology in China.
 
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FutureBrand is a global brand consulting firm offering a full range of strategy, design, naming, launch and implementation services in seven areas – Corporate Branding, Packaging, Digital Branding, Brand Valuation and Measurement, Employee Communications, New Product Innovation, and Brand Implementation. FutureBrand is focused on key client industries including technology and communications, consumer products, financial and professional services, travel and hospitality, automotive, media and entertainment, healthcare, energy and retail.

See www.futurebrand.com.
 
2. GolinHarris
 
GolinHarris is a full-service public relations firm devoted to building clients' brands and businesses through strong, long-term relationships by building trust. Trust helps build confidence, commitment and loyalty with customers, partners and employees. For more than 40 years, the firm has developed long-term partnerships with some of the best-known and most-trusted brand names and companies in the world, including: McDonald's, Toyota, Dole, Reckitt Benckiser, Sprint, Wm. Wrigley Jr. Company, Kellogg’s, Cotton Council International, Florida Department of Citrus and Nintendo.

 See www.golinharris.com.
 
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As the world’s leading experiential brand communications agency, Jack Morton Worldwide conceives and executes live events, training, digital media, exhibits and 3-D environments that build brand advocacy with employees and customers. Jack Morton’s client base extends across many industries, with significant presence in pharmaceuticals, banking and financial services, personal products, computers, telecommunications, automotive and entertainment. Key relationships include IBM, General Motors, Bank of America, Pfizer, the Home Depot, McDonald’s and Microsoft.

 See www.jackmorton.com.
 
4. Octagon
 
Octagon is a worldwide leader in Sponsorship & Experiential Marketing and employs over 800 people in 60 offices in 22 countries. Part of the Interpublic Group of Companies, Octagon specializes in creating dynamic marketing programs in Sports, Music & Entertainment. Put simply, we build brands through people's passion. As part of the Octagon Group, we offer a variety of specific services including Sponsorship Consultancy & Event Creation plus Athletes & Personalities.

See www.octagon.com
 
 
5. Weber Shandwick
Weber Shandwick is the world’s leading communications agency. We become the best by having the best people. It attracts and retains the most devoting and brightest staff. Industry leaders and pioneering professionals are drawn to Weber Shandwick’s diverse practice areas, award-winning cases, and strong client relationships such as those with MasterCard, GE, Texas Instruments, Siemens and many others. Weber Shandwick has also served government clients including Beijing Olympic Bidding Committee, Shanghai Expo Bidding Office, Bureau of Shanghai World Expo Coordination, Shanghai Information Office, etc.


Weber Shandwick offers global career opportunities in every practice area ranging from technology, healthcare, public affairs, consumer and corporate. We have global exchange program, outstanding staff reward program, and many other staff retention program. In addition to providing permanent career opportunities within our business, it is possible to gain an insight into agency life through Internship. Leading universities in China have been sending journalism related students to Weber Shandwick for internship. We offer ongoing learning and development opportunity for all of our staff, which is key to developing their level of expertise and making working life more enjoyable and rewarding. No other PR consultancy in China can offer you the range of opportunities you’ll find at Weber Shandwick. Join the world’s number one agency as it leads the industry into a new era of global communications.
See

   www.webershandwick.com
   www.webershandwick.asia
   www.webershandwick.cn



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DeVries Global, headquartered in New York City, is a recently introduced international public relations micro-network with offices in Beijing, Guangzhou, Shanghai, Singapore and London (late-summer 2012) that builds upon the company’s longstanding heritage.
DeVries New York (formerly DeVries Public Relations) is a thoroughly modern communications agency that just happens to have been around for more than three decades. With age comes experience – serious publicity chops, strategic rigor and a successful track record of disciplined account management for global marketers and iconic consumer brands. But experience is nothing without a hunger for what’s new and next. That’s why the staff at DeVries New York are ravenous consumers of pop culture, and deeply immersed in emerging media. With a relatively short client list, the agency is able to keep account staff focused on only one or two clients.

www.devriespr.com