北京招聘

Vacancy Announcement

U.S. Mission: China

Announcement Number: Beijing-2019-019

Opening Period: March 8, 2019 – March 21, 2019

Series/Grade: LE-105-7

Salary: FSN-7 RMB 137,447 p.a.

USEFM is FP-7USD 43,031p.a.

Actual salary will be determined by Washington D.C.

For More Info: Human Resources Office

American Embassy Beijing, China

No.55 An Jia Lou, Beijing 100600

Email: USEmbassyBJHR@state.gov

Website: https://china.usembassy-china.org.cn/

Who May Apply: All Interested Applicants / All Sources

Security Clearance Required: Local Security Certification

Duration Appointment: Indefinite, subject to successful completion of probationary period

Marketing Statement: We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.

Summary: The U.S. Mission in Beijing is seeking an eligible and qualified applicant for the position of Administrative Assistant.

Work schedule: Full Time (40 hours per week)

Start date: Candidate must be able to begin working within a reasonable period of time after receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Supervisory Position: No

Duties: The Administrative Assistant is the Consular Section’s receptionist, and responsible for maintaining and ordering the Consular Section’s expendable supplies. The Administrative Assistant is the first point of contact for customers seeking a wide range of Consular services. S/he creates and maintains schedules for the Consul General and official visitors. S/he drafts a wide range of internal USG correspondences and manages electronic-document files. Keep accurate time and attendance records for all Consular U.S. direct hires (USDHs), Eligible Family Members (EFMs), and Locally Engaged (LE) staff. Independently manages many types of special projects. Charged with managing a significant inventory of consular forms with minimal officer supervision. Provides general administrative support to all USDHs, EFMs and Locally Employed (LE) staff. The Consul General is the incumbent’s direct supervisor.

Qualifications and Evaluations

Education: Two years college studies is required.

Requirements:

EXPERIENCE: Three years’ experience in administrative work in an office environment is required.

JOB KNOWLEDGE: Considerable knowledge of internal operating procedures and basic requirements for all types of visas and relevant consular services information. Excellent communication, interpersonal, and organizational skills. Must have a good understanding of host government operations, protocols, and business practice.

Evaluations:

LANGUAGE: Level IV (Fluent) reading/writing/speaking in English is required. (This will be tested.)

Level IV (Fluent) reading/writing/speaking in Chinese is required.

SKILLS AND ABILITIES: Strong organizational skills, mature judgment, ability to interact with the public professionally and courteously, computer literacy including Microsoft suite of applications, including Word, Access, Excel, PowerPoint and Outlook. Typing skills in English and Chinese, and ability to work under constant pressure.

Qualifications: All applicants under consideration will be required to pass medical and security certifications.

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

All applicants must have the required work and/or residency permits to be eligible for consideration.

Other information:

HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:

(1) AEFM / USEFM who is a preference-eligible U.S. Veteran*

(2) AEFM / USEFM

(3) FS on LWOP and CS with reemployment rights **

* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc?) and for additional employment considerations, please visit the following link: https://careers.state.gov/downloads/files/definitions-for-va

How to Apply: Applicants must submit the following documents to be considered:

1. Universal Application for Employment (UAE) (Form DS-174); and

2. Any additional documentation that supports or addresses the requirements listed above (e.g. transcripts, degrees, etc.)

WHERE TO APPLY:

SUBMIT APPLICATION TO

Human Resources Office

American Embassy Beijing, China

No.55 An Jia Lou, Beijing 100600

Email: USEmbassyBJHR@state.gov

(Please specify the position title in the subject line.)

What to Expect Next: Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.

For further information: the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources office.

Thank you for your application and your interest in working at the U.S. Mission in China.

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