北京招聘

Job responsibilities:

- HR:

- Manage ADMINISTRATION and OPERATIONS departments in Beijing, including temporary staff.

- Carry out annual reviews of all Admin and Operations staff in Beijing.

- Salary payments to all employees every month (calculate, get approved and pay);

- Assist in recruitment efforts (e.g. advert on 51job.com etc. for new staff);

- Manage interns;

- Maintain the holiday and sick days off of all staff in Beijing (on excel sheet); send to Party A's Manager, MD and Deputy Country Manager ('DCM') every quarter.


- Client Relationship: Service existing clients from Beijing office:

- Process client requests, e.g. Client Order Forms from clients and other client requirements;

- Use O'Neil document management software;

- Responsibility for invoicing clients: Calculate invoices (every month) for each client; send invoices to clients;

- Prepare client box inventory and other reports (to clients that require this).


- Administration:

- Government relations: make sure we are up to date with business licenses and other regulations;

- Keep chops and keys safe;

- Keep company files both on computer and in filing cabinets in order and safe (e.g. HR contracts, supplier contracts, electrical equipment guarantee documents, client contracts, client service forms, work orders etc).

- Back-up all company electronic files on Party B's computer on a weekly basis; store back-up hard-drive off-site.

- Maintain barcode inventory system (e.g. O'Neil) on server so that it is running smoothly; carry out weekly backups of its data;

- Make sure phone lines are 'covered' (i.e. someone to answer them professionally) between 9am and 6pm Mondays to Fridays- client service times;

- Make sure office is clean and operating well (repair broken equipment, maintain office supplies);

- Manage office cleaner.



- Operations:

- Manage driver schedule;

- Make sure operations staff keeps van clean (to be cleaned 3 or more times a week); oversee van repairs;

- Co-ordinate large client projects (e.g. when new client sends many boxes to Databox for the first time);

- Manage part-time staff who help to do cataloguing; train new driver/facility staff;

- Assist sales when we have visitors to facility (e.g. wear business dress, go to facility etc.);

- Purchase materials for servicing clients e.g. cartons.



- Purchasing officer:

- Deal with all Databox suppliers: stationery, marketing materials, boxes, warehouse suppliers, IT support, etc; Maintain good relationship with suppliers;

- Obtain 3 supplier quotations for all new supplies for costs over RMB 1,000. Then decide based on quality and price.

- Keep costs down (negotiate well with suppliers).



- Finances:

- Monthly accounting sheet on excel or other software;

- Liaise with accountant, auditors and tax bureau; make sure accounting is done correctly; pay tax to government;

- Co-ordinate annual company audit project for whole of China;

- Deal with corporate banking; maintain good relations with Party A's bank (Standard Chartered, China Merchants Bank).

- Scan the monthly banking statement and email to DCM and MD.

- Following company's payment processing policies.



- Marketing:

- Assist with marketing plans (e.g. organising corporate gifts, signage).

Requirements:
University degree;
Good command of English and Mandarin;
5 years' working experience (international company preferred);
Good at MS Office software, quick learner of other professional software;
familiar with accounting procedures preferred.
Honest, initiative, amicable, patient, diligent, detail-oriented, well-organized, and trustworthy.

Job location:
Wangjing area, Chaoyang district, Beijing
postal code: 100102

Interested candidates pls send CV in English and Chinese, including contact means and expected salary to:
bj-hr@databox.com.cn

Databox is a records management industry leader, offering a comprehensive suite of services designed to help streamline document management, simplify legal compliance, improve security and save money for our corporate clients. Our main business division is physical document storage.
In China, Databox was founded in 2003 and we have expanded our presence to 6 major cities across the country. We serve companies involved in a variety of industries, both local and multinational.

德保档案文件管理作为文件管理的行业领先者，为企业客户提供一整套的全面服务，有计划地优化文件管理流程，简化法律规程，提高安全性，并节约开支。我们的主要业务是档案的物理存储。

德保在中国成立于2003年，现已扩展到全国6大主要城市。我们的服务对象包括不同行业的本地企业以及跨国公司。

Web / 公司网址：www.databox.com.cn
Send CV in English and Chinese, including current salary to:
应聘者请将详细的个人中英文简历包括现有薪资，以电子邮件方式发到:
bj-hr@databox.com.cn

Job Location: Wangjing,Beiing Chaoyang District
工作地点：北京市朝阳区望京