北京招聘

职位描述：
Overview

The Executive Assistant provides a wide range of operational and strategic support to the VP’s office. This is an important role that requires a combination of focus and flexibility to coordinate and perform professional and confidential special project functions to support the Vice President. The individual works independently to oversee and manage the flow and exchange of information; streamline interactions across a wide array of initiatives and projects and stakeholders.

The position requires considerable independent thinking, analysis, facilitation, judgment, as well as the ability to collaborate and influence others. This position will require delegation to others and significant active follow-up. Further, the position requires a high level of discretion in use and handling of confidential and sensitive information.

Reporting to the VP, Greater China, the role encompasses the following:

Essential Responsibilities

1. Preparation for, and facilitation of meetings
? Oversee the VP’s office; prioritizing tasks and setting schedules, developing and managing annual company calendar & agenda, participating in internal and external meetings and conferences, taking minutes and handling items requiring action and coordinating with appropriate parties to ensure timely follow-up.
? Work with the VP to plan for and manage key meetings and events such as the senior leaders meetings, all employee meetings, customer meetings, vendor/partner meetings.
? Prepare and does final review of company/meeting documents in preparation for business/target reviews; prepare agendas, pre-read materials and presentations; as well as organize meeting logistics and meeting materials.

2. Coordination/orchestration of projects
? Develop and maintain an inventory of critical path projects in which the VP is focusing and/or for which the VP awareness and involvement is essential
? Work with appropriate parties to align their actions and communications in support of agreed upon goals. Work with all parties to ensure that progress is being made in a timely way, and be prepared to apprise the VP of project status and variations from schedule or scope.

3. Independent leadership of special VP-initiated projects
? Scope, plan and execute multiple, often quick-turnaround projects independently
? Work with appropriate stakeholders, including outside parties, to undertake analysis
? Present findings to VP, leadership team or other team members as appropriate
? If necessary, oversee transfer of the project to other stakeholders within the organization

4. Communications
? Provide a strong link between the VP’s office and other departments within the company (global, regional and country), and external parties and support the VP in dealings with both internal and external communications.
? Create inventory of upcoming communication “events”—including articles, columns, speeches, panel discussions, etc.
? Prepare follow up correspondence for internal and external meetings, as directed by the VP. Prepare VP’s internal communications including Smile Central Chatter (Intranet) content, monthly updates and any other internal communications.



Qualifications
? Proficient with Microsoft Office, IT Savvy
? Bachelor’s degree
? Minimum of 8 years previous work experience
? Resourceful and Flexible; A self-starter and problem solver;
? Strong communication skills. Work requires the ability to efficiently write memoranda, correspondence, reports and produce written documents with clearly organized thoughts. Demonstrated ability to compose correspondence and content materials which often require an understanding of industry-specific subject matter, company standards and/or procedural guidelines.
? Ability to work well under tight deadlines and respond to rapidly changing demands and fulfil efficient follow-ups.
? Can manage sensitive and confidential information with discretion.
? Experience with travel and lodging arrangement, as well as meeting and conference organizing.
? Must possess excellent organizational skills with the ability to prioritize tasks and anticipate

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