北京招聘

Title: Office Manager
Location: Beijing
Reporting to: Managing Director
Contract type: Permanent - Start February 1, 2012

About Octagon

Octagon is a worldwide leader in Sponsorship & Experiential Marketing and employs over 800 people in 60 offices in 22 countries. Part of the Interpublic Group of Companies, Octagon specializes in creating dynamic marketing programs in Sports, Music & Entertainment. Put simply, we build brands through people's passion. As part of the Octagon Group, we offer a variety of specific services including Sponsorship Consultancy & Event Creation plus Athletes & Personalities.

What we expect from an Office Manager

An office manager is responsible for the day-to-day management of our office and liaison with our parent company (The Interpublic Group of Companies). His / her primary job is to keep the office in good working order along with helping to manage our operating budget and overall calendar. Thus the office manager must be very discrete and maintain a high level of confidentiality. She or he is also expected to take the lead on key projects (such as helping to develop our annual corporate outing or determining client relationship programs) while supporting the staff in their endeavors to develop the best marketing programs for our clients.

Responsibility and Duties

Managing our 15-person office including:
- Managing the office budget
- Supervising office support, including Ayi
- Answering any phone calls to main line (very few, as most phone calls go to individual's mobiles or landlines)
- Liaising with IPG team members to ensure
o Support of human resource (health insurance, visas, etc.) needs
o Coordination IT and equipment needs
o Coordination of conference room use
o Payment and tracking of office invoices
o Maintaining interns' timesheets and salary calculation monthly
- Ordering supplies
- Monitoring of staff annual leave
- Maintaining contract files
- Managing annual events (Christmas, Chinese New Year celebrations as well as corporate outings)
- Maintaining client database
- Managing our client relationship efforts (for the mid-Autumn Festival and Chinese New Year)
- Coordinating travel and developing itineraries for senior management
- Maintaining MD's timesheets and expense claims
- Running weekly errands for senior management (1x per wk)
- Supporting recruitment efforts
o Managing database
o Contributing to screening processes
o Scheduling interviews
o "On-boarding" of new staff by reviewing staff handbook, office processes and procedures
- Assisting with the formatting and researching related to presentations
- Others as being assigned reasonably by senior management

Skills/Experience

? At least 5-7 years working in a professional environment
? Ability to multi-task
? Strong project management skills
? Solid English and Chinese communication skills - both written and verbal
? Budget structuring and control capabilities
? Interest and/or knowledge of sports and entertainment marketing is a plus
? Prior experience managing an office preferred

The Person

Critical competencies
? Well organized
? Proactive
? Presentable and personable
? Honest, conscientious and hard working
? Results-oriented and deliver against commitments
? Flexible regarding working hours and tasks
? Excellent telephone manner with ability to deal with enquiries quickly and confidently
? Be computer literate - Word, Excel, Outlook and PowerPoint

Desirable competencies
? Attention to detail - thorough and methodical
? Providing a high standard of professional service and performance
? Calm yet confident
? Experience of dealing with people at all levels
? Ability and initiative to approach problems and seek solutions
? Confident self starter with good communication & interpersonal skills
? Highly organized with ability to manage numerous projects at any one time
? Excellent prioritizing and time management skills

Key Performance Indicators

? Satisfaction of Managing Director and senior management team
? Feedback from staff regarding helpfulness
? Delivery against agreed deadlines, timeframes and duties
? Performance against agreed annual performance objectives

If you are interested in applying for this position, please email your bilingual CV and Cover Letter in confidence to:

? beijing.career@octagon.com
? Subject line: Apply for Office Manager position

Thank you for your interest in Octagon. Due to high volume of responses, we regret that we will not be able to reply to all candidates.

About the Interpublic Group in China
 
In the fast-changing, challenging China market, clients seek the very best team – connected across all marketing and communications disciplines. The Interpublic Group (IPG) delivers a unique platform of multidimensional thinking, world-class and China-specific expertise, and excellence in execution that is aligned to our client’s business strategy. IPG includes best-of-class businesses, best practices performance and results-driven measurability in virtually every marketing area, from public relations and advertising to mobile and search-engine marketing. The Group has over 43,000 employees working in offices in more than 100 countries around the world.

 To learn more visit www.interpublic.com.

 
In 2003 Interpublic realigned a number of its agencies to strengthen individual brands, foster collaboration across agencies and take advantage of operating efficiencies through the implementation of a shared services model. In addition, the aligned brands share services in the areas of human resources, finance and administration and information technology in China.
 
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See www.futurebrand.com.
 
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Octagon is a worldwide leader in Sponsorship & Experiential Marketing and employs over 800 people in 60 offices in 22 countries. Part of the Interpublic Group of Companies, Octagon specializes in creating dynamic marketing programs in Sports, Music & Entertainment. Put simply, we build brands through people's passion. As part of the Octagon Group, we offer a variety of specific services including Sponsorship Consultancy & Event Creation plus Athletes & Personalities.

See www.octagon.com
 
 
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Weber Shandwick offers global career opportunities in every practice area ranging from technology, healthcare, public affairs, consumer and corporate. We have global exchange program, outstanding staff reward program, and many other staff retention program. In addition to providing permanent career opportunities within our business, it is possible to gain an insight into agency life through Internship. Leading universities in China have been sending journalism related students to Weber Shandwick for internship. We offer ongoing learning and development opportunity for all of our staff, which is key to developing their level of expertise and making working life more enjoyable and rewarding. No other PR consultancy in China can offer you the range of opportunities you’ll find at Weber Shandwick. Join the world’s number one agency as it leads the industry into a new era of global communications.
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   www.webershandwick.com
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