北京招聘

Title: Executive Assistant

Location: Beijing

Reporting to: Executive Vice President, CMG China


What we expect from an Executive Assistant

An Executive Assistant is responsible for the day-to-day support of the Executive Vice President, for the smooth running of the office, and liaison with our parent company (The Interpublic Group of Companies). His / her primary job is to manage the administration and co-ordination of projects, under the direction of the Executive Vice President, proactively maintaining an efficient and effective working environment, and positive working relationships with senior management and team members in the CMG agencies.
Thus the Executive Assistant must be very discrete and maintain a high level of confidentiality. She or he is also expected to take the lead on key projects - such as helping co-ordinate workshops and project team meetings, undertake desk research and establish information management and filing systems for major projects.

Responsibility and Duties

- Managing work-flow and providing administrative support on major projects
- Assisting in content development for marketing proposals, including desk top research and face-to-face work with team members from IPG/CMG agencies
- Formatting presentations and managing content
- Supporting in the management and maintenance of the CMG Collaboration toolkit Helping develop content for the CMG Monthly brief to senior management
- Attending key project meetings, taking and distributing meeting notes
- Liaising with IPG team members to ensure
o Support of human resource (health insurance, visas, etc.) needs
o Coordination IT and equipment needs
o Coordination of conference room use
o Payment and tracking of office invoices
- Ordering supplies
- Maintaining contract files
- Maintaining client database
- Coordinating travel and developing itineraries for senior management
- Maintaining EVP's Expat Tax and expense claims
- Running weekly errands for senior management (1x per wk)
- Others as being assigned reasonably by senior management

Skills/Experience

? At least 5-7 years working in a professional environment
? Ability to multi-task
? Strong project management skills
? Solid English and Chinese communication skills - both written and verbal
? Financially literate with ability to develop simple budgets
? Interest and/or knowledge of marketing, creative professions is a plus
? Prior experience working for a senior executive in MNC is preferred

The Person

Critical competencies
? Well organized
? Proactive
? Presentable and personable
? Honest, conscientious and hard working
? Results-oriented and deliver against commitments
? Flexible regarding working hours and tasks
? Excellent telephone manner with ability to deal with enquiries quickly and confidently
? Be computer literate - Word, Excel, Outlook and PowerPoint

Desirable competencies
? Attention to detail - thorough and methodical
? Providing a high standard of professional service and performance
? Calm yet confident
? Experience of dealing with people at all levels
? Ability and initiative to approach problems and seek solutions
? Confident self starter with good communication & interpersonal skills
? Highly organized with ability to manage numerous projects at any one time
? Excellent prioritizing and time management skills

Key Performance Indicators

? Satisfaction of Executive Vice President
? Feedback from staff regarding helpfulness
? Delivery against agreed deadlines, timeframes and duties
? Performance against agreed annual performance objectives

If you are interested in applying for this position, please email your bilingual CV and Cover Letter in confidence to:

? jobschina@cmgrp.com
? Subject line: Apply for Executive Assistant position

Thank you for your interest in Weber Shandwick. Due to high volume of responses, we regret that we will not be able to reply to all candidates.

About the Interpublic Group in China
 
In the fast-changing, challenging China market, clients seek the very best team – connected across all marketing and communications disciplines. The Interpublic Group (IPG) delivers a unique platform of multidimensional thinking, world-class and China-specific expertise, and excellence in execution that is aligned to our client’s business strategy. IPG includes best-of-class businesses, best practices performance and results-driven measurability in virtually every marketing area, from public relations and advertising to mobile and search-engine marketing. The Group has over 43,000 employees working in offices in more than 100 countries around the world.

 To learn more visit www.interpublic.com.

 
In 2003 Interpublic realigned a number of its agencies to strengthen individual brands, foster collaboration across agencies and take advantage of operating efficiencies through the implementation of a shared services model. In addition, the aligned brands share services in the areas of human resources, finance and administration and information technology in China.
 
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See www.futurebrand.com.
 
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GolinHarris is a full-service public relations firm devoted to building clients' brands and businesses through strong, long-term relationships by building trust. Trust helps build confidence, commitment and loyalty with customers, partners and employees. For more than 40 years, the firm has developed long-term partnerships with some of the best-known and most-trusted brand names and companies in the world, including: McDonald's, Toyota, Dole, Reckitt Benckiser, Sprint, Wm. Wrigley Jr. Company, Kellogg’s, Cotton Council International, Florida Department of Citrus and Nintendo.

 See www.golinharris.com.
 
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As the world’s leading experiential brand communications agency, Jack Morton Worldwide conceives and executes live events, training, digital media, exhibits and 3-D environments that build brand advocacy with employees and customers. Jack Morton’s client base extends across many industries, with significant presence in pharmaceuticals, banking and financial services, personal products, computers, telecommunications, automotive and entertainment. Key relationships include IBM, General Motors, Bank of America, Pfizer, the Home Depot, McDonald’s and Microsoft.

 See www.jackmorton.com.
 
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Octagon is a worldwide leader in Sponsorship & Experiential Marketing and employs over 800 people in 60 offices in 22 countries. Part of the Interpublic Group of Companies, Octagon specializes in creating dynamic marketing programs in Sports, Music & Entertainment. Put simply, we build brands through people's passion. As part of the Octagon Group, we offer a variety of specific services including Sponsorship Consultancy & Event Creation plus Athletes & Personalities.

See www.octagon.com
 
 
5. Weber Shandwick
Weber Shandwick is the world’s leading communications agency. We become the best by having the best people. It attracts and retains the most devoting and brightest staff. Industry leaders and pioneering professionals are drawn to Weber Shandwick’s diverse practice areas, award-winning cases, and strong client relationships such as those with MasterCard, GE, Texas Instruments, Siemens and many others. Weber Shandwick has also served government clients including Beijing Olympic Bidding Committee, Shanghai Expo Bidding Office, Bureau of Shanghai World Expo Coordination, Shanghai Information Office, etc.


Weber Shandwick offers global career opportunities in every practice area ranging from technology, healthcare, public affairs, consumer and corporate. We have global exchange program, outstanding staff reward program, and many other staff retention program. In addition to providing permanent career opportunities within our business, it is possible to gain an insight into agency life through Internship. Leading universities in China have been sending journalism related students to Weber Shandwick for internship. We offer ongoing learning and development opportunity for all of our staff, which is key to developing their level of expertise and making working life more enjoyable and rewarding. No other PR consultancy in China can offer you the range of opportunities you’ll find at Weber Shandwick. Join the world’s number one agency as it leads the industry into a new era of global communications.
See

   www.webershandwick.com
   www.webershandwick.asia
   www.webershandwick.cn



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DeVries Global, headquartered in New York City, is a recently introduced international public relations micro-network with offices in Beijing, Guangzhou, Shanghai, Singapore and London (late-summer 2012) that builds upon the company’s longstanding heritage.
DeVries New York (formerly DeVries Public Relations) is a thoroughly modern communications agency that just happens to have been around for more than three decades. With age comes experience – serious publicity chops, strategic rigor and a successful track record of disciplined account management for global marketers and iconic consumer brands. But experience is nothing without a hunger for what’s new and next. That’s why the staff at DeVries New York are ravenous consumers of pop culture, and deeply immersed in emerging media. With a relatively short client list, the agency is able to keep account staff focused on only one or two clients.

www.devriespr.com