北京招聘

职位描述：

- Manage assigned projects in the area of meeting/event planning for a variety of meetings, conferences, workshops, launches, test drive events (added advantage)
- Oversee all committees related to client events scheduling meetings, taking minutes, and providing appropriate follow‐up.
- Develop and monitor budgets to ensure revenue and expenses are kept within established boundaries. Review financial information for accuracy, such as invoices for services and materials; the hotel invoice, subcontractor invoices, etc. and assist in the preparation of the final financial report for the client.
- Well versed in production and AV equipments
- Able to develop create ideas in writing, present and execute both in English and Chinese

Event Management and Administration:
- Work with appropriate individuals to develop and monitor timelines and deadlines related to all aspects of events, ensuring the information is communicated with staff, volunteers, contractors and other constituents.
- Work with committees to develop a program for events including speakers, topics, and timing and communicate with speakers regarding their commitment to the event and their needs related to attending the event (i.e. A/V, travel, reimbursement, handouts, bios, etc.)
- Submit program to appropriate individuals for credit approval.
- Manage database and registration process, including on‐site registrations, to assure accurate registration data, name badges (and ribbons), fee collection, counts for specific events, etc.
- Manage and work with appropriate staff to evaluate all events, ensuring continual improvement and quality customer service.
- Attend the event and provide on‐site support, as requested by the Executive Director
- Provide any follow‐up to the events such as thank‐you letters to speakers, vendors, sponsors, volunteers, etc., as needed, working with the sponsor/exhibit coordinator. Ensure materials are sent to registered non‐attendees and ensure committee meets to discuss event after the fact.
- Manage all special activities held in conjunction with events including golf outings, spouse tours, raffles, contests, etc.
- Responsible to pack and oversee shipping of materials needed for events and ensure their prompt arrival.
- Responsible for ensuring all materials arrive back to the office after events and are properly disseminated to staff responsible for those items.

Event Logistics:
- Assist in the evaluation and selection of geographic locations for events, as far in advance as possible.
- Negotiate contracts and evaluate options with a variety of vendors for events and arrange for all related services with vendors, such as decorators, audio‐visual needs, buses, signage, entertainment, etc.
- Make and communicate all overnight accommodations for staff and speakers, and communicate rooming lists and VIP upgrades to hotel, as appropriate.
- Ensure all logistical details of events including securing of conference line, uploading presentations to conference line website, photography, volunteer coordination on‐site, moderators, room set‐up, audio visual, transportation, housing, food and beverage, BEOs, etc.
- Work with the contractor responsible for vendors/exhibitors/sponsors to ensure all logistical details of working with the exhibitor/sponsor/vendor area including signage, promotion, registration, and on‐site decorators.

Communication and Promotions:
- Develop and monitor timelines/promotional schedule for events, working with communications staff to ensure adequate and proper promotion.
- Manage the promotional aspects of events including, but not limited to the following:

Required Qualifications & Experience:
- Minimum 3 years working experience
- Direct work in conference planning or special events
- Contract negotiations with hotels and vendors
- Proficiency in Microsoft Word, Access and Excel
- Demonstrated excellence with verbal and written communication skills
- Bachelor’s degree or CMP preferred
- Ability to travel
- Availability to work evenings and weekends

Salary package will include basic pay plus commissions. Phone bills will be paid by company.

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Concepts (Shanghai) Co., Ltd, is an event marketing agency. Recently establish in Shanghai in August 2010, however, its 10 team members have many years of event marketing experience, in China, Hongkong and Singapore, servicing clients such as BMW, HSBC, Bentley, and MINI. The main office is in Shanghai, with a branch office in Beijing.