北京招聘

职位描述：
Personal Assistant
Reports to: President NZMP Greater China
Location: Shanghai

Role purpose:
The purpose of this role is to support the MD and or GC VPs and Lead Team, by providing high-level, proactive and efficient administrative support.

Working with a partnership approach and co-operatively together with other GC administrative team members, the Personal Assistant will contribute to the achievement of business goals through provision of executive level support to ensure seamless administration with internal / external stakeholders.

Role accountabilities:
General Administration:
? Assist MD and or GC VPs and lead team to meet business objectives through effective, consistent and efficient administrative support, organization, project assistance and management of day to day workflow
? Organize managers’ time effectively and efficiently by assisting with scheduling of diaries and co-ordination of meetings. Take meeting minutes where required and follow up on agreed actions.
? Understand the priorities of the directors and assist in execution and delivery where appropriate.
? Establish and maintain high professional standards, recognizing the importance of first impressions for the Fonterra corporate identity/image.
? Ensure professional and timely turnaround of correspondence, papers, reports and presentations
? Manage document preparation and presentation; delivering to a professional standard that adheres to Fonterra templates.
? Ensure appropriate systems are in place and maintained for effective knowledge and database management
? Adhere to confidentiality requirements.
? Be prepared to be flexible around office hours occasionally
? Develop and maintain relationships with key stakeholders to enable delivery to the business
? Assist with completion of SAP updates and Spend vision expenses claims as manager’s delegate
? Monitor cost centre spend as required

Travel / Event Management:
? Schedule and plan significant events as required
? Ensure events are organized efficiently, with right people attending, rooms booked, resources organized and meeting Fonterra's professional standards
? Schedule national and international travel arrangements in conjunction with Travel Management Company.
? Be a contributing and supportive member of the team, taking responsibility for own actions and providing support to others when required
? Other administration support.

Qualification and experience:
Education: University degree required
Experience:
Demonstrated commitment to professional development.
Exposure to working with ambiguity or limited information
Working to tight deadlines with ability to remain calm and collected under pressure
Ability to question and clarify own understanding

Technical/Functional Expertise:
Interest in and good understanding of business.
Proficient in Microsoft Office suite native Mandarin speaker, fluent in oral and written English
Attention to detail
Superior organisational skills including good time management and an ability to set commercial priorities.
Able to self manage and make decisions based on sound judgements or escalate as appropriate.
Able to deal with ambiguity.
High integrity.

Industry Experience:
PA or admin experience working in large MNCs or leading international professional service firms. 举报 分享

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